Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area:
Table of contents
Scope
ERP
Frequency
References
ZKF_POST_MC
Forms
Attachments
<< US - 3384 - 3M Rebate Payment >>
1. Objective and Scope
1.1. Objective of this Operation
The purpose of this document is to explain how to request the payment of 3M Rebate invoice in Misc. Creditors process for 3384 company code in PF1 system.
3M is a partner of 3384 and in their production process it is generated a by product that is not valuable to 3M and it can be sold by Solvay to other partners.
3M agreed to that, but they want a percentage of the sales per month. So, an accrual of this value is needed (procedure US - 3384 - Sales Volume Rebate to 3M Accrual) and after every quarter it is paid.
The calculation to get the value to be paid by Solvay to 3M is calculated by the GBU Purchase Manager - currently Perri Catey (perri.catey@solvay.com).
Once the invoice is sent by the purchase manager, follow the procedure to request the payment.
1.2. Scope
It is done after quarters during the month and it is applicable to 3384 company code in PF1 system.
The payment need to be done in 60 days after the quarter, so be aware to the due date.
2. Definitions
See Finance Glossary:
- ...
3. Tasks description
3.1. I Request the Calculation and Invoice
3.1.1. I Request the Calculation and Invoice
Right after the quarter month, advise the purchase manager that you are waiting for the invoice and calculation.
Then, it will be send the calculation for approval to Mark Looney (Business Manager - HF, NA) and Ziad Haddad (Business Director - BL HF).
After the approval, the purchase manager will request the invoice to 3M and, once received it, it is forwarded to you.
Save the calculation and the invoice in the CH_FIN drive and Gdrive folder 3M Rebate Payment.
3.2. I Create the Miscellaneous Creditors Vendor Request
3.2.1. I Create the Miscellaneous Creditors Vendor Request
Go to transaction ZKF_POST_MC to request the payment.
Populate it as below:
Transaction = invoice
Company code= 3384
Document Date = invoice date (should be the first day after the quarter;
Posting Date = it can be the day it is being done;
Reference = Q# YYYY Rebate
Vendor = 9901022434 (it was created another vendor to be possible to do it through Misc. process - before that it was done with EPWF and vendor 2141142);
Currency = USD;
Terms of Payment = Y011 (60 days from invoice date - check the Due On date if it is before the due on date in the invoice)
Gross amount = invoice amount
Payment Method = 1 (ACH)
Part. Bank = USD1 - be sure that the account used is 777180811 (3M receives the rebate in this account and not in the regular account)
Text = Q#-YY Rebate Payment
After that, include below:
GL = 6098000000
PK = 40 (debit)
Gross amount = invoice amount
Tax Code = I0
Cost center = NT46700001
Assignment = REBATE
Text = Q#-YY Rebate Payment
Tax Jurisdiction = 3900330401
Include the invoice image and select the approver = Ziad Haddad - Business Director - BL HF
Check everything one more time.
Take a screenshot of the request and submit it.
It will generate a number, write this number in the screenshot saved and save it in Gdrive folder for records.
If you lost this number, you can check that on "Copy from Template" button:
After the approval, it will be posted in SAP and sent to factoring.
3.2.1. I Advise the Responsible That the Payment Has Been Requested
Advise the Special Chem. Purchase Manager in North America (perri.catey@solvay.com) that the payment request has been done.