Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area:
Table of contents
Scope
ERP
Frequency
References
Forms
Attachments
<< US - PF1 - Vacation Accrual >>
1. Objective and Scope
1.1. Objective of this Operation
The purpose of this document is to explain how to perform the Vacation Accrual post for US PF1 companies.
It is done in a monthly basis and the purpose is to post the accrual as an auto-reversing entry in account 2455042000 with the number that HR sent in the report. It means the total vacation value provisioned at that time for the company.
It had been done quarterly, but the accrual changed for monthly after COVID-19 crisis.
1.2. Scope
US PF1 Companies - D-1.
5782 / 4290 / 4045 / 3384 / 6401
2. Definitions
See Finance Glossary:
3. Tasks description
3.1. I Receive the File
3.1.1. I Receive the File from HR
On D-1 you will receive the FI Report email from payroll expert in USA, now it is being sent by Robert Zieger (robert.zieger@solvay.com);
- Download the report;
- If you not receive it, please be sure you are in the distribution list confirming with Robert Zieger;
3.2. I Prepare the Journal Entry
3.2.1. I Prepare the Justification and Calculation Tab
Download the template JE Vacation Accrual Template with the Global Posting File for this entry. You can use each one by company code or what is better for you.
You also can use the template created for PORTAL and insert just the justification tab as attachment in SAP, the template name is: VACACCRUAL. (The same for all companies)
In Justification Tab:
Insert the month+year in cell M10 - format MM/YYYY. It will automatically update cell U11 with the month+year;
The justification text is ok and no need to be updated:
Only insert the screenshot of the email received from HR with the report:
In "Calculation FI Report" tab:
Take the information from FI report sent by HR with the PA opened, copy and paste by each company code in this tab (company corresponding your entry). In addition, add the screenshot:
- This is the total number to be posted;
- Note that for 6401 you will need to take the 6401+4291 company codes and post everything into 6401 as separated line items;
3.2.2. I Prepare the Template Tab and Post
In the "Template" tab, the only thing you need to adjust is the posting/document date, cost center, assignment and text:
| Company Code | Cost Center | Assignment | G/L Account |
|---|---|---|---|
| 5782 | ND37800003 | 5782 Vacation Acc | 6250010001 |
| 4290 | C037800000 | 4290 Vacation Acc | 6250010001 |
| 4045 | U537800000 | 4045 Vacation Acc | 6250010001 |
| 3384 | NT37800000 | 3384 Vacation Acc | 6250010001 |
| 6401 | 5S37800000 | 6401 Vacation Acc | 6250010001 |
- The amount can be taken in tab "Calculation FI Report";
- Post it and check in FS10N after completed if the amounts are the same from FI Report;