- Created by Vidhyadharan-ext, Vaishna on Jun 30, 2023
Initiative brief
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* Required information
Project details
Phase |
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|---|---|
Status | IN PROGRESS UNDER REVIEW APPROVED NOT APPROVED |
Start Date | Enter the starting date of your initiative, by clicking on the calendar icon bellow - when you started to work on different step of the initiative
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Initiative name ID Provided by DT PMO | 12261: Labware Composite upgrade |
Description of the initiative | The upgrade of Labware Composite project is required in 2023 to be aligned with NIST/CMMC (The Cybersecurity Maturity Model Certification) standards. The current Composite Labware environment is running software that is outdated and does not meet the requirements put in place for CMMC.
The project will also include the assessment of a future upgrade of the Labware software from version 7 to version 8. 421K Pre-Cost Analysis |
Domain & Product | |
Requested Domain Journey / Platform |
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| Involved Domain Journey/ Platform |
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Initiative Ownership | |
Digital Technology Partner | @ |
Product Manager / Service Delivery | @Martina Gatti + @Jean-Pierre Genet (PM), @Pedro Falcao (SDM) |
Roadmap & Key objectives | |
Roadmap | Upgrade the Windows OS, SQL Server and Citrix versions to the latest versions supported within Solvay standards. Implement encryption from Citrix client to server that meets CMMS requirements. Stabilize environment by reducing the downtime caused by Citrix connectivity issues Improve performance of the Labware application and make key new features available for the business. |
2023 Digital Technology Key objective | |
Priority | P1 to required to be aligned with NIST/CMMC (The Cybersecurity Maturity Model Certification) standards. |
Phase 1: Envision - High level initiatives
Do
Create Envision brief if the initiative is part of the validated roadmap
- Highlight roadmap value
- Request a budget for Strategize if you need one
- Security scoring
- RADAR/SENTRI
Don´t
- Request platform resources if the business capability is already identified and clear
- Write portfolio epics, epics and user stories
Identify squad resources
First, let´s start with the Problem space
1.1. Reason
* Why is this initiative proposed today?
| Currently the Composites Labware environment is running outdated and unsupported server software which creates a major risk and does not meet NIST/CMMC (The Cybersecurity Maturity Model Certification) standards. The goal is to upgrade the software to the latest and fully supported versions. |
1.2. Benefits
What are the new capabilities expected?
| The Labware environment will be running on up to date and supported Windows OS, Citrix and SQL Server which is align with NIST/CMMC (The Cybersecurity Maturity Model Certification) standards, as well as improves the stability and performance of the servers. |
What will it replace? Is it a new solution or an existing one?
| This is an upgrade to an existing environment within the Solvay Landscape |
1.3. Target users
Who are the future users?
| The user population will stay the same which includes the Quality Labs and Shop floor across all sites of Composites GBU |
What is the number of users impacted?
| 900 Users across all sites of Composites GBU |
What about the Business Needs?
1.4. Value proposition
What is the value of the initiative?
Limit the exposure / risk of outdated non supported software. Alignment with NIST/CMMC standards |
1.5. Business goals
How does the product / deliverable align with the business goals?
| Alignment with NIST/CMMC standards which is required by key customers (ITAR) |
1.6. Challenges
Are there any challenges in developing the product?
| Resource availability and constraints based on conflicts with PO2 |
1.7. Business metrics
How will we measure success?
| Performance improvements, reduce server down time and aligned with NIST/CMMC standards. |
1.8. Cybersecurity
Please duplicate this template iand contact the SIP teaùm in order to get your corresponding folder. Then, for the envision phase, answer to the initiative card tab and to the 7 high-level questions in the "Security Scoring" tab. These questions will help the SIP team to determine the level of cybersecurity & compliance support you will need. Please contact the team by email: @SIP_team@solvay.com
1.9- Involvment of Data Domains
If your initiative is working with data, please select the domain which is impacted:
- Marketing & Sales (Customer & Market segment / Price conditions & CMIR)
- Supply Chain Management (Routes & Rates)
- Procurement (Master data: Vendors, Contracts, Material (Group)/ Reference Data: Payment terms, Structures)
- Finance (Management (MAC)/ Financial (FAC)/ Treasury)
- HR (HR Master Data (Employee, Personal, Identity))
- Industrial (BOM, Asset Hierarchy, MES Tag, Process Batch)
- R&I (Products, Equipments/ Projects)
- Structures & shared referential (Structures/ Shared referential data/ Finished goods)
- Sustainability
1.10. Up to investment
Estimated Delivery phase start date*
| Estimated Delivered end Quarter* Q4 2023 |
What is the coherent money to commit on the initiative?*
| 2023 (in K€)* | 2024 (in K€)* | 2025 (in K€) | |
|---|---|---|---|
Estimated size of investment (high level) | 391K |
What is the coherent run and build commit on the initiative?
Estimated run costs (estimation high level) per year on xxYear (xx= duration of the contract if known) Current recurring cost for servers is $13.5K a month (162K annually). The new server environment will increase to $19.9K a month(238.8K annually). | Type of savings expected /year for DT (Ex: Contracts, FTE, ...) |
- maintenance
- infrastructure
- FTE
- Sales provider
- licences
- other: please explain
Please add here the required envelop needed to work on the strategize phase - if needed (maximum 40k€) :
1.11. Resources
What skills and talents do we need?
| Jose Carreira (25%), Harrison Blackwelder (25%), Mark Reece (15%), Michael Manuelle (15%), Loic Romagny (10%), Cedric Armand (10%) |
1.12. Methodology to apply (refer for Accolade)
Do you think if your initiative is compatible with a waterfall approachor with an agile approach?
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If the initiative will be done in Agile methodology, please contact during the strategize phase Nicolas LOVAGNINI
Phase 2: Strategize
Do
- Identify portfolio epics and epics within each portfolio epics
- Create a document / slide / spreadsheet to build your epics and put a link in the bief
- Estimate experts and budget by portfolio epics or by increment
- Show SMART KPI (Specific, Measureable, Archievable, Relevant, and Time-Bound)
- Evaluate the impact on Solvay One Planet objectives
Don´t
- Identify squad resources (naming)
- Write user stories
Now, we can move on to the Solution space
2.0 Scope / Deliverables
What is your list of scope if waterfall initiatives (technical, functional & organizational) / deliverables foreseen? What are your list of Epics if Agile initiatives?
2.1. Actions to complete
| Mandatory actions * (please contact them together if possible) | ||
|---|---|---|
Description of the action / task | Contact | Document & examples (please make your own copy and insert new link here) |
Contact each relevant pool lead to book resources in the capacity planning tool
| Complete Capacity planning tool | |
Complete Accolade
| Claire Bazin | Complete Accolade |
Review with Enterprise Architect the actual solution answering the objective
| Complete Architecture Impact Analysis (AIA) | |
Check you have confirmed the involvement of each platform | Revert to SDM of each Platform | |
Identify security needs (Confidentiality, Integrity, Availability) and define security measures to be implemented by the initiative team
| Complete the security questionnaire in “SIP Support tool” | |
Support for budget estimation (via the Workload & Cost), Financial evaluation (Total Cost of Ownership over 10Y), saving validation
| W&C: to be filled in to Accolade in preparation phase TCO over 10Y: | |
If Data Governance is required: identify the business objects
| Data Governance Strategise for Initiative Briefs | |
| Optional | ||
If any relation needed with a supplier
| ||
If it concerns a key supplier, a sourcing strategy has to be defined
| ||
If conformity by design is required
| GMP (pharma), ISO | |
2.2. Users needs
What do users dislike about the current solution?
Applicable when a new solution is developed
| Not applicable - no product development |
What tools or features do your users wish to have?
| Not applicable - no product development |
What value will it add to the user´s lives?
| The upgrade of Labware Composite is required in 2023 to reduce security risk and vulnerabilities that comes with running unsupported server software and to be aligned with NIST/CMMC (The Cybersecurity Maturity Model Certification) standards. |
What alternative do we have?
| None |
2.3. Overall Service Delivery Management for a project (if applicable)
A standardised process for creating and introducing services. It may sound basic, but Service Design and Introduction should be considered at the very beginning of the project.
- Moving through the various project stages from Envision, strategize (requirements gathering) to planning, delivering value and testing before deploying the service.
- Embedding service introduction activities into project delivery, with defined success criteria at each stage avoids a re-work which can negatively impact the project in terms of time, cost and quality.
Who is the service owner?
What is the target?
Which platform will maintain the new service?
2.4. Risk Analysis
What are the risks (refer to Risk analysis matrix in Accolade)?
Possible Resource constraint of DT Project Team members based on conflicts with PO2 Business user availability during testing phases |
2.5. Solvay One Planet Objectives
What is the qualitative assessment of Hardware/ Data processing/ Project’s contribution to Solvay One Planet?
- Is the business ambition you will support improving or not sustainability? - Will you increase or decrease the number of hardware we need to operate? How much ? - Will you generate or transfer an important amount of data, especially videos? How much? |
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