1.     Objective and scope

This OP shows how to create contract header for E-catalog in both MDM system and Punch-out. Besides, it also includes contract header modification and deletion.

2.     Template

There are some mandatory fields that a requester has to fill, otherwise, you are not able to create contract header in SAP. The template below is the template you can send to requester to show which field needed to be filled (Highlighted in yellow)

 

3.     Contract header creation

 


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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click

 

 


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2

Press “Enter” on your keyboard

If you are doing on PF1, Click on

 

 


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3

Insert T-code “me31k” and press “Enter” on keyboard

 

 



 

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4

Insert vendor code in ‘Vendor’ field

 

Provided by requester

5

Insert “ZWK” in ‘Agreement type’ field

 

It is always “ZWK”

6

Insert today date in ‘Agreement Date’

 

 

7

Insert Purchasing organization in ‘Puch. Organization’ field

 

Provided by requester

8

Insert Purchasing group in ‘Purchasing group’ field and press “Enter” on keyboard

 

Provided by requester


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9

Insert Company code in ‘Company code’ field

 

 

10

Click

 

 


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Insert Validity date

 

Provided by requester

12

Insert “.” (dot) in ‘Your reference’ field

 

 

13

Insert “.” (dot) in ‘Our reference’ field

 

 

14

Insert vendor’s contact person in ‘Salesperson’ field

If not provided insert “.” (dot)

 

15

Insert vendor’s telephone number in ‘Telephone’ field and press “Enter” on keyboard

If not provided insert “.” (dot)

 

 


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16

Insert “W” in ‘I’ field

 

I stands for Item category

17

Insert material group in ‘Mat. Grp’ field

 

Provided by requester

Material group in WP1

The codification is 4 digits of number e.g. 0301

Material group in PF1

The codification is 7 digits of letter and number e.g. ZMS0301

You can use the link below for material group reference

https://sites.google.com/a/solvay.com/gps/categories/communication-kit/table-master

18

Click

 

 

 

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Insert material group in ‘Material Group’ field

 

 

20

Click

 

 


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Copy material group description

 

 

22

Click  to close the window

 

 

 

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23

Paste material description in ‘Short Text’ field

 

 

24

Click

 

 

 


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25

Insert tax code in ‘Tax code’ field

 

Provided by requester

26

Click

 

 

 



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27

Click  to confirm

 

 

 

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The system will show message that the contract has been created with contract number

 

 

4.     Contract header modification

 

4.1  Update contract header

 



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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click

 

 

 


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2

Press “Enter” on your keyboard

If you are doing on PF1, Click on

 

 


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3

Insert T-code “me32k” and press “Enter” on keyboard

 

 

 

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4

Insert contract number you want to modify and press “Enter” on keyboard

 

 


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5

Click

 

 

 


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6

Click on field you want to modify and update

Mostly is ‘Validity End’ field

 

7

Click  to save

 

 

 

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Press “Enter” on keyboard when the system show this message below

 

 

 

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9

Click

 

 

 

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The system will show message that the contract has been updated

 

 

 

4.2  Update TAX code




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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click 

 

 


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2

Press “Enter” on your keyboard

If you are doing on PF1, Click on

 

 

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3

Insert T-code “me32k” and press “Enter” on keyboard

 

 

 

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4

Insert contract number you want to modify and press “Enter” on keyboard

 

 

 


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5

Click

 

 

 

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6

Update Tax code in ‘Tax code’ field

 

 

7

Click

 

 

 


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8

Click

 

 

 

 

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9

The system will show message that the contract has been updated

 

 

 

4.3  Create new line item


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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click

 

 

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Main activities

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2

Press “Enter” on your keyboard

 If you are doing on PF1, Click on





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3

Insert T-code “me32k” and press “Enter” on keyboard

 

 

 

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4

Insert contract number you want to modify and press “Enter” on keyboard

 

 

 

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Change new material code in “Mat. Grp’ field

 

Provided by requester

6

Click  


 


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Insert new material group in ‘Material Group’ field

 

 

8

Click

 

 

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Copy material group description

 

 

10

Click  to close the window

 

 

 

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11

Paste material description in ‘Short Text’ field

 

 

12

Click

 

 


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13

Insert Tax code

 

Provided by requester

14

Click

 

 


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15

Click

 

 

 

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The system will show message that the contract has been updated

 

 

 

5.     Contract header deletion

5.1  Delete line item

 



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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click

 

 


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2

Press “Enter” on your keyboard

If you are doing on PF1, Click on

 

 

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3

Insert T-code “me32k” and press “Enter” on keyboard

 

 

 

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4

Insert contract number you want to modify and press “Enter” on keyboard

 

 


 


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 5

Click  in front of the line item you want to delete

 

 

 6

Click

Once you delete it,  will appear at the back of the line item

 

 

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Click  to confirm

 

 

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8

Click

 

 

 

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9

Click

 

 

 


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The system will show message that the contract has been updated

 

 

 

5.2  Delete entire contract header

 


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Main activities

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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click

 


 

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Main activities

Tips/Best practices

Key points

2

Press “Enter” on your keyboard

If you are doing on PF1, Click on

 

 


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Main activities

Tips/Best practices

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3

Insert T-code “me32k” and press “Enter” on keyboard

 

 

 

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4

Insert contract number you want to modify and press “Enter” on keyboard

 

 


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Delete all items in the contract header

Please see how to delete item in 5.1 Delete line item

 

6 

Click

 

 

 

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Update “YYY” in ‘Purchasing Group’ Field

 

 

8

Updated validity date to yesterday date

 

 

9

Click

 

 

 


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Press “Enter” on keyboard when the system show this message below

 

 

 

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Click

 

 


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The system will show message that the contract has been updated

 

 

 

6.     Contract header reactivation

 

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1

Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

If you are doing on WP1, double click

 



 

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Main activities

Tips/Best practices

Key points

2

Press “Enter” on your keyboard

 If you are doing on PF1, Click on



 



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3

Insert T-code “me32k” and press “Enter” on keyboard

 

 

 


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4

Insert contract number you want to modify and press “Enter” on keyboard

 

 


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5

Click  in front of the line item you want to reactivate

 

 

6

Click “Edit”

 

 

7

Select “Reset Deletion Ind.”

 

 


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8

Click

 will be removed from the item

 



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9

Click

 

 

 

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The system will show message that the contract has been updated