Overview of the tasks in this process
AR-120-010: Review AR aging report with AR Manager by item – D3 of the month
D3 of the month, AR Accountant (BO) reviews AR aging report with AR Manager (BO) by item by customer and run following below criteria:
Down Payment or Advances exceed 3 months (41100600)
Old AR item exceed 1 year (41100100)
Account Receivable Team - AR Accountant (BO)(Responsible)
AR-120-070: Send old item list to relevant parties & Credit Manager
After review with AR Manager (BO), AR Accountant (BO) will send old item list to relevant parties & Credit Manager.
Account Receivable Team - AR Accountant (BO), AR Manager (BO) (Responsible)
AR-120-080/030: Receive & review Old item list by customer
Credit Manager/Relevant Parties receive and review old item list by customer to determine which item should be written off or refund to customer. (If it is write-off, Controller provide cost elements & CC)
Credit Manager & Relevant parties (Responsible)
AR-120-020: Write-off old item in RCS
AR Accountant (BO) write off old item in RCS
AR Accountant (BO) (Responsible)
On the screen "Post with clear-Header data", enter information in the fields as below:
"Document Date": Enter the date of the accounting document.
"Type": "DZ" is displayed by default: Customer payment.
"Company Code"/ "Currency/Rate": Complete these fields if they are empty.
"Reference"/ "Doc. Header Text": Enter a text that will be displayed on all of the lines for this posting, since it is a document header text.
"Transaction to be processed": "Incoming payment" is displayed by default.
"PstKy": 50 is credit entry for cost element.
"Account": Enter the general account: 98300810 in this case for write off Press "Enter" go to the next screen.
2. On the screen: "Post with clearing add G/L account item", enter information in the fields as below:
"Amount": Enter the amount of write off
"Cost center" will be display as default 7811-8300
"Assignment" same as "Doc. Header text"
"Text": Same as "Doc. Header Text".
Then choose " Process open item "button.
3.On the screen: "Post with clearing select open item", enter information in the fields as below:
"Company Code"/ "Currency/Rate": Complete these fields if they are empty. In this case, RZJ is 7811
"Account" input the customer code which u want to write off
"Account type" was displayed by default.as D
"Special G/L ind" input "CTWA", then Choose " Process open items " button for next screen.
4. On the screen: "Post with clearing process open item", choose item as blue:
Then, Choose "Document => Simulate".
On the screen: "Post with clearing Display Overview", Check if any other problems.
Then Click " Save " button or press "Ctrl + S".
AR-120-060: Print Vouchers & Filing
RtR Support prints vouchers and filing.
RtR Support (Responsible)