Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area: N/A
Table of contents
1. Objective and Scope
1.1. Objective of this Operation
The objective of this procedure is to identify the entries to be done for work in process. An analysis is done between the KKAO and KOC4 reports and from there we have the necessary information to book the accruals.
1.2. Scope
This procedure applies to company 7424 and is performed at D+1 with an exception for plant 0242 that is performed in D+2.
2. Definitions
See Finance Glossary:
3. Tasks description
3.1. I extract the KKAO report
Enter in the transaction SM37 and insert the variant SCMA_Z028_VARI
- the user name should be " * " and the date should be the D+1 or the date that the program run
You can find the variant on NAM schedule:
- Enter in the SCMA/Z_R2R NA1, search for CO: Production folder
Double click in Spool list. In the next screen a double click in Spool, and then double click in Type.
To see all the information, click in Settings... and insert 99999999 in to page.
Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KKAO (except the titles).
3.2. I extract the KOC4 report
There are two ways to extract the information of KOC4:
3.2.1. Option 1
Enter in the SCMA/Z_R2R NA1, double click in the program Check the balance on process orders that has already run and open the spool.
To see all the information, click in Settings and insert 99999999 in to page.
Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KOC4 (except the titles)
3.2.2. Option 2
Enter in the transaction KOC4 using the same variant as the program uses to run automatically (SCMA_7424_PPO). Save the extraction in the excel file.
After saving the information in an excel file, exclude all the columns in blank, make a filter in the Total act. costs taking all the Zero items and exclude them. Copy and past all the information in the table KOC4 (except the titles).
3.3. I analyse the data
In the table Check, there is a summary of KKAO and KOC4 reports and a comparison of these reports will be shown in the box Check.
If both reports have the same balance for the same plant, the values are okay and the information will be automatically populated in the table Posting file to be posted. If the balances are different, the line for that plant will be filled in red.
Therefore, it is needed to investigate what is the best Profit Center to be used to post the difference. If the difference is only partial, the Profit Center included manually will be used only for the difference, and the other information will be filled using the KKAO report.
E.g.: Taking the plant 8081 as example, there is a difference of $ 52k, which is shown in red. The Profit Center was included manually and it was filled automatically in the Posting file.
The other values and Profit Centers came from the KKAO report, and the total of the posting is the same value as the KOC4 report.
Inform the date and the case:
3.4. I perform the final check
Before sending the e-mail, check the balance of the orders using the transaction KOC4 and the variant contained in the SCMA (SCMA_7424_PPO). If all the plants are balanced, the procedure was performed correctly. Using the case opened in Freshdesk, send the document numbers and this file to the same list used to send the Costing Run.
If there is any balance, it is needed to check what happened and correct it.
STEP 1
Start the transaction using the menu path or transaction code
Order Selection: Initial screen
STEP 2
Set the Controlling Area
STEP 3
You can look for an existing variant by clicking on 
Select the variant and 
Enter the period
When there is not an existing variant you can make the following selection :
1. Enter the plant code
2. Enter the list of "order type" using the list below
| PI01 | Z002 | Z015 | Z050 | ZDNI |
| PI02 | Z003 | Z020 | Z060 | |
| PI04 | Z006 | Z030 | Z100 | |
| Z001 | ZDNI | Z040 | Z010 |
3. Enter the period
4. Enter the controlling area
5. Enter the company code
Enter the layout "/RCS-CLOT" to filter on non balanced orders
STEP 4
During the closing period, launch processing in background with RFCRCS server group (when the option is available)
STEP 5
- Enter an output device
- Validate the printing parameters
- and enter
STEP 6
Click on 
to launch the processing immediately and save 
A message informs that the Job is active
STEP 7
Open the job overview
STEP 8
Execute with your user name
STEP 9
Once the job has the status finished, you can display the spool by selecting the job and clicking on 
STEP 10
Select the spool and click on 
STEP 11
This report display all unbalanced process order.
3.5. I update the data
It is very important to update the assignments periodically. Enter in the transaction ZWFAI052, use the variant Z028-REFER to extract the report and save it as excel file. Just copy and paste to tab Assignment the data related to the Controlling area, Profit Center, Description of the Profit Center, Respective plant, FC Market and FC Market Description.
3.6. I run WIP manually, if needed
1. Open MMRV period
2. Enter on transaction ZWFA76 to calculate the process order variance (variant: SCMA_7424_KKS1)
STEP 1
Start the transaction ZWFA76
Variances: Manufacturing Orders and Product Cost Collectors: Initial Screen
STEP 2
You can look for an existing variant by clicking on
Select the variant and
Enter the period
Execute
If you don't have the variant you can make the selection :
- Click on
- Enter the list of plants
- Select “With Process Orders”
- Enter the period to close and the fiscal year
- Untick "Test Run"
- Tick "Parallel processing"
- Tick "Detail list"
- Click on
- Tick "Print detail list
- Enter the layout /RCS-CO
Execute
Background Processing
You can execute this transaction in background pressing F9 and you will get the job spool through SMX
STEP 3
You are informed that tasks are running
STEP 4
The variance calculation report is displayed
3. Enter on transaction ZWFA78 to do the settlement of the PP orders (variant: SCMA_7424_PPOR)
STEP 1
Start the transaction ZWFA78
Variances: Manufacturing Orders and Product Cost Collectors: Initial Screen
STEP 2
You can look for an existing variant by clicking on
Select the variant and
Check the settlement period & posting period
Execute
If you don't have the variant you can make the selection :
- Click on
- Enter the list of plants
- Select “With Process Orders”
- Enter the period to close and the fiscal year
- Tick "Settlement"
- Untick "Test Run"
- Tick "Parallel processing"
- Tick "Check transaction data"
- Tick "With list"
- Enter the Posting period (=Settlement period)
Execute
Background Processing
You can execute this transaction in background pressing F9 and you will get the job spool through SMX
STEP 3
You are informed that tasks are running
STEP 4
The settlement was executed
4. Enter on transaction KOC4 to check the process order balance (variant: SCMA_7424_PPO)
STEP 1
Start the transaction using the menu path or transaction code
Order Selection: Initial screen
STEP 2
Set the Controlling Area
STEP 3
You can look for an existing variant by clicking on
Select the variant and
Enter the period
When there is not an existing variant you can make the following selection :
1. Enter the plant code
2. Enter the list of "order type" using the list below
| PI01 | Z002 | Z015 | Z050 | ZDNI |
| PI02 | Z003 | Z020 | Z060 | |
| PI04 | Z006 | Z030 | Z100 | |
| Z001 | ZDNI | Z040 | Z010 |
3. Enter the period
4. Enter the controlling area
5. Enter the company code
Enter the layout "/RCS-CLOT" to filter on non balanced orders
STEP 4
During the closing period, launch processing in background with RFCRCS server group (when the option is available)
STEP 5
- Enter an output device
- Validate the printing parameters
- and enter
STEP 6
Click on to launch the processing immediately and save
A message informs that the Job is active
STEP 7
Open the job overview
STEP 8
Execute with your user name
STEP 9
Once the job has the status finished, you can display the spool by selecting the job and clicking on
STEP 10
Select the spool and click on
STEP 11
This report display all unbalanced process order.
5. Close MMRV period
STEP 1
Use transaction code : MMRV
MMRV - Initial Screen
STEP 2
Tick the checkbox “Allow posting to previous period” if you mean to enable these MM postings
In PF1:
- Un-tick the checkbox “Allow posting to previous period” if you mean to block these postings
In WP1:
- If you mean to permanently disable backpostings, you need to tick the checkbox “Disallow backposting generally” – make sure that the checkbox . “Allow posting to previous period” is NOT ticked.
After select the option to post in the previous period, SAVE
6. Enter on transaction ZWFAA07 to calculate the WIP amounts (variant: SCMA_Z028_VARI)
STEP 1
Start the transaction ZWFAA07
Work in Process: List : initial screen
STEP 2
You can look for an existing variant by clicking on
Select the variant and
Check the WIP period
Execute
If you don't have the variant you can make the selection :
- Enter the following list of order types:
- Select Single Values: PI01, PI02, PI04
- Select ranges: Z001 to Z100
- Enter the list of plants
- Enter the WIP period
- Tick:
- Output Object List
- Display Orders with Errors
- Save Error Log
- Log Information Messages
- List in Company Code Currency
- Tick: Hide Orders for Which WIP = 0
- Layout = /SCMA WIP
- RFC Group for Parallel Proc. = RFCRCS
- Tick: Test Run Without Update
Execute
STEP 3
The order list with WIP was calculated by plant
3.7. I send the file and document
The file and the documents should be sent to the SU Management Accounting Curitiba Leader and all controllers.
End of document.
Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area: N/A
Table of contents
1. Objective and Scope
1.1. Objective of this Operation
The objective of this procedure is to identify the entries to be done for work in process. An analysis is done between the KKAO and KOC4 reports and from there we have the necessary information to book the accruals.
1.2. Scope
This procedure applies to company 7424 and is performed at D+1.
2. Definitions
See Finance Glossary:
3. Tasks description
3.1. I extract the KKAO report
Enter in the transaction SM37 and insert the variant SCMA_Z028_VARI
- the user name should be " * " and the date should be the D+1 or the date that the program run
You can find the variant on NAM schedule:
- Enter in the SCMA/Z_R2R NA1, search for CO: Production folder
Double click in Spool list. In the next screen a double click in Spool, and then double click in Type.
To see all the information, click in Settings... and insert 99999999 in to page.
Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KKAO (except the titles).
3.2. I extract the KOC4 report
There are two ways to extract the information of KOC4:
3.2.1. Option 1
Enter in the SCMA/Z_R2R NA1, double click in the program Check the balance on process orders that has already run and open the spool.
To see all the information, click in Settings and insert 99999999 in to page.
Extract the report to excel going to System > List > Save > Local File. Save it in your desktop, exclude all the columns and lines in blank, copy and past all the information in the table KOC4 (except the titles)
3.2.2. Option 2
Enter in the transaction KOC4 using the same variant as the program uses to run automatically (SCMA_7424_PPO). Save the extraction in the excel file.
After saving the information in an excel file, exclude all the columns in blank, make a filter in the Total act. costs taking all the Zero items and exclude them. Copy and past all the information in the table KOC4 (except the titles).
3.3. I analyse the data
In the table Check, there is a summary of KKAO and KOC4 reports and a comparison of these reports will be shown in the box Check.
If both reports have the same balance for the same plant, the values are okay and the information will be automatically populated in the table Posting file to be posted. If the balances are different, the line for that plant will be filled in red.
Therefore, it is needed to investigate what is the best Profit Center to be used to post the difference. If the difference is only partial, the Profit Center included manually will be used only for the difference, and the other information will be filled using the KKAO report.
E.g.: Taking the plant 8081 as example, there is a difference of $ 52k, which is shown in red. The Profit Center was included manually and it was filled automatically in the Posting file.
The other values and Profit Centers came from the KKAO report, and the total of the posting is the same value as the KOC4 report.
Inform the date and the case:
3.4. I perform the final check
Before sending the e-mail, check the balance of the orders using the transaction KOC4 and the variant contained in the SCMA (SCMA_7424_PPO). If all the plants are balanced, the procedure was performed correctly. Using the case opened in Freshdesk, send the document numbers and this file to the same list used to send the Costing Run.
If there is any balance, it is needed to check what happened and correct it.
STEP 1
Start the transaction using the menu path or transaction code
Order Selection: Initial screen
STEP 2
Set the Controlling Area
STEP 3
You can look for an existing variant by clicking on
Select the variant and
Enter the period
When there is not an existing variant you can make the following selection :
1. Enter the plant code
2. Enter the list of "order type" using the list below
| PI01 | Z002 | Z015 | Z050 | ZDNI |
| PI02 | Z003 | Z020 | Z060 | |
| PI04 | Z006 | Z030 | Z100 | |
| Z001 | ZDNI | Z040 | Z010 |
3. Enter the period
4. Enter the controlling area
5. Enter the company code
Enter the layout "/RCS-CLOT" to filter on non balanced orders
STEP 4
During the closing period, launch processing in background with RFCRCS server group (when the option is available)
STEP 5
- Enter an output device
- Validate the printing parameters
- and enter
STEP 6
Click on to launch the processing immediately and save
A message informs that the Job is active
STEP 7
Open the job overview
STEP 8
Execute with your user name
STEP 9
Once the job has the status finished, you can display the spool by selecting the job and clicking on
STEP 10
Select the spool and click on
STEP 11
This report display all unbalanced process order.
3.5. I update the data
It is very important to update the assignments periodically. Enter in the transaction ZWFAI052, use the variant Z028-REFER to extract the report and save it as excel file. Just copy and paste to tab Assignment the data related to the Controlling area, Profit Center, Description of the Profit Center, Respective plant, FC Market and FC Market Description.
3.6. I run WIP manually, if needed
1. Open MMRV period
2. Enter on transaction ZWFA76 to calculate the process order variance (variant: SCMA_7424_KKS1)
STEP 1
Start the transaction ZWFA76
Variances: Manufacturing Orders and Product Cost Collectors: Initial Screen
STEP 2
You can look for an existing variant by clicking on
Select the variant and
Enter the period
Execute
If you don't have the variant you can make the selection :
- Click on
- Enter the list of plants
- Select “With Process Orders”
- Enter the period to close and the fiscal year
- Untick "Test Run"
- Tick "Parallel processing"
- Tick "Detail list"
- Click on
- Tick "Print detail list
- Enter the layout /RCS-CO
Execute
Background Processing
You can execute this transaction in background pressing F9 and you will get the job spool through SMX
STEP 3
You are informed that tasks are running
STEP 4
The variance calculation report is displayed
3. Enter on transaction ZWFA78 to do the settlement of the PP orders (variant: SCMA_7424_PPOR)
STEP 1
Start the transaction ZWFA78
Variances: Manufacturing Orders and Product Cost Collectors: Initial Screen
STEP 2
You can look for an existing variant by clicking on
Select the variant and
Check the settlement period & posting period
Execute
If you don't have the variant you can make the selection :
- Click on
- Enter the list of plants
- Select “With Process Orders”
- Enter the period to close and the fiscal year
- Tick "Settlement"
- Untick "Test Run"
- Tick "Parallel processing"
- Tick "Check transaction data"
- Tick "With list"
- Enter the Posting period (=Settlement period)
Execute
Background Processing
You can execute this transaction in background pressing F9 and you will get the job spool through SMX
STEP 3
You are informed that tasks are running
STEP 4
The settlement was executed
4. Enter on transaction KOC4 to check the process order balance (variant: SCMA_7424_PPO)
STEP 1
Start the transaction using the menu path or transaction code
Order Selection: Initial screen
STEP 2
Set the Controlling Area
STEP 3
You can look for an existing variant by clicking on
Select the variant and
Enter the period
When there is not an existing variant you can make the following selection :
1. Enter the plant code
2. Enter the list of "order type" using the list below
| PI01 | Z002 | Z015 | Z050 | ZDNI |
| PI02 | Z003 | Z020 | Z060 | |
| PI04 | Z006 | Z030 | Z100 | |
| Z001 | ZDNI | Z040 | Z010 |
3. Enter the period
4. Enter the controlling area
5. Enter the company code
Enter the layout "/RCS-CLOT" to filter on non balanced orders
STEP 4
During the closing period, launch processing in background with RFCRCS server group (when the option is available)
STEP 5
- Enter an output device
- Validate the printing parameters
- and enter
STEP 6
Click on to launch the processing immediately and save
A message informs that the Job is active
STEP 7
Open the job overview
STEP 8
Execute with your user name
STEP 9
Once the job has the status finished, you can display the spool by selecting the job and clicking on
STEP 10
Select the spool and click on
STEP 11
This report display all unbalanced process order.
5. Close MMRV period
STEP 1
Use transaction code : MMRV
MMRV - Initial Screen
STEP 2
Tick the checkbox “Allow posting to previous period” if you mean to enable these MM postings
In PF1:
- Un-tick the checkbox “Allow posting to previous period” if you mean to block these postings
In WP1:
- If you mean to permanently disable backpostings, you need to tick the checkbox “Disallow backposting generally” – make sure that the checkbox . “Allow posting to previous period” is NOT ticked.
After select the option to post in the previous period, SAVE
6. Enter on transaction ZWFAA07 to calculate the WIP amounts (variant: SCMA_Z028_VARI)
STEP 1
Start the transaction ZWFAA07
Work in Process: List : initial screen
STEP 2
You can look for an existing variant by clicking on
Select the variant and
Check the WIP period
Execute
If you don't have the variant you can make the selection :
- Enter the following list of order types:
- Select Single Values: PI01, PI02, PI04
- Select ranges: Z001 to Z100
- Enter the list of plants
- Enter the WIP period
- Tick:
- Output Object List
- Display Orders with Errors
- Save Error Log
- Log Information Messages
- List in Company Code Currency
- Tick: Hide Orders for Which WIP = 0
- Layout = /SCMA WIP
- RFC Group for Parallel Proc. = RFCRCS
- Tick: Test Run Without Update
Execute
STEP 3
The order list with WIP was calculated by plant
3.7. I send the file and document
The file and the documents should be sent to the SU Management Accounting Curitiba Leader and all controllers.
End of document.