NAM - Resolving the shipment without freight calculation backlog

STEP 1

Click on the “execute with variant” icon

STEP 2

Generate backlog for each mode separately, starting with “Export” and click on the “green checkmark” icon to confirm mode selection

STEP 3

Click on the “execute” icon to generate the backlog report

STEP 4

Delete all Liyang (9007) shipment cost documents and unmark for freight relevancy (if any):

a. Double-click on the first Liyang shipment

b. Double-click on the “change shipment costs” option

* “Shipment cost does not exist” error - Double-click on the shipment number again and choose “change shipment” option instead.  Then, skip to the VT02N process below. – This means no shipment cost document has been created.

c. Click on the “delete” icon at the top of the screen to delete the entire shipment cost document

d. Click on the “yes” button to confirm deletion

TRANSACTION VT02N

a. Input the shipment number and hit enter

b. Go to the “stages” tab and uncheck all item lines

c. Go to the “shipment cost cal” tab and uncheck the “shpmntcostsrel” in the “shipment header”

d. Click on the “save” icon to save all changes and delete the shipment

e. Repeat this process for all Liyang shipments appearing on this query

STEP 5

Delete all 9044 shipments (same process as Step 4 for Liyang shipments)

*These shipments are not relevant for freight and must be unmarked*

STEP 6

For all Kingsport shipments:

• Double-click on the shipment number

Double-click on the “change shipment” option

Go to the “stages” tab and check all uncheck item lines from USA to foreign port

• Foreign inland movement is not relevant for freight and should be left unchecked and deleted (if necessary) from the shipment cost document

Go to the “shipment cost cal” tab and verify the “shpmntcostsrel” checkbox is indeed checked in the “shipment header”

Click on the “save” icon to save all changes

Open another SAP/RCS session and go to TRANSACTION VT02N

Enter the shipment number of the shipment just recently updated via the backlog and hit enter

Go to the “shipment cst cal” tab and click on the “shpmnt cost doc.” button

Go to the “shipment costs” drop down menu and select “change” mode

Hit enter to re-enter into the shipment cost document (now in “change” mode)

If there is no line haul line listed, click on the “new item” button and all the transportation cost for “CASS”, re-assign the cost, and transfer for payment.

• If there is no “net value” listed, follow the usual rating process in order to transfer for payment.
• If there is a “net value” listed, double-click on the “net value” amount to re-assign the cost, and then transfer for payment
• If there is a “net value” and the shipment cost has already been transferred, re-assign and save the document – this should remove the shipment from the backlog
• If shipment does not disappear off of the backlog, this may be a “partner” issue.  In this case, do the following:
• Go back into the shipment
• Go to the “stages” tab and double-click on the stage line

Go to the “partner” tab to see if the partner code is missing (usually will be missing)

Close out of the “details of stage” window

Cut the “fwd agent” code and hit enter to refresh the shipment

Paste the cut “fwd agent” code back into the same field and hit enter

Verify the partner code is now listed in the “partner” tab of the “details of stage” window

Re-issue the “ZDFT” output and save shipment

Complete the usual shipment cost document re-assign and transfer process. 

STEP 7

Resolve all other shipments:

• If an “A” appears in the “status of shipment costs calculation”, this means there are no shipment costs calculated for this shipment and the S/C doc must be retriggered.

Double-click on the shipment number

Double-click on the “change shipment” option

Click on the “messages for current shipment”

Select the “ZDFT” output and click on the “further data” button

If there is no “ZDFT” output line, add the line:

• Output: enter “ZDFT”
• Language: enter “EN”

Hit enter, select the ZDFT output line and click on the “further data” button, as usual

Select “dispatch time” option 4 to re-trigger immediately

“Back” arrow to the previous screen

Click on the “save” icon to create the shipment costs document

Go back into the shipment via VT02N

Enter the shipment number and click on the “display document flow for current shipment” icon

Verify there is indeed a shipment costs document number in the doc flow

Double-click on the shipment cost document number

Verify the shipment cost has been calculated

• If yes, check the “transfer” checkbox for the line haul line
  • Click on the “save” icon to transfer for payment

• If line haul line is missing:
  • Go to the “shipment cost” drop down menu and select “change” to edit the shipment cost document

• • Re-enter into the shipment cost document

• Click on the “new item” button to add the line haul line 

• Enter the “ref. item no.” – ALWAYS 0001 option (NEVER “header-related item)

• Enter the “item category” – ALWAYS “transportation costs” option (category could change depending on the shipment type)

• Click on the “green checkmark” icon to continue

• Double-click on the “CASS INFORMATION SYSTEMS” option (ALWAYS)

• Verify the line haul line “net value” has calculated
  • If yes, check the “transfer” checkbox for the line haul line
  • Click on the “save” icon to transfer for payment

• • Verify the shipment cost document has been completely transferred
    • Re-enter into the shipment cost document
  • Verify all statuses for this document are “C” for complete