Following the leader-led model, as a manager you are responsible for taking the action towards the contract renewal/extension or termination of your direct reports.
What to do as a leader?
Managers will now be notified about the expiring contract end date for internal direct reports, 3, 2 and 1 months in advance and be invited to take action:
Contract Renewal / Extension
Offer Permanent Contract
Contract Termination
Why is this important?
It is important for managers to take the time they are notified (3, 2, 1 month in advance) to decide what action to take on their employee's contract.
Contract Renewal / Extension
As a manager, if you decide you want to renew or extend the employee's contract you will have to do the following:
Step one: Meet and discuss this decision with your Site HR Partner to check the legal compliance for contract extensions;
What are the main changes in the new process of contract extensions?
The timing of the expiration alert is improved (from 30-15-5 days in advance to 3-2-1 months in advance), giving more time for managers to check and comply with legal regulations, as well as execute the changes in My HR Services including payroll information.
Site HR Partner is no longer responsible for maintaining the contract end date in My HR Services, but will assure the respect and the compliance of the legal local aspects.
The Site HR Partner will receive a copy of the expiring contract notification sent to the manager.
The contract extension in My HR Services will now be performed by the SBS WDA team upon receiving the request.
The Payroll teams will receive the workflow to approve, and Site HR will be notified when the process is complete.
Important:
When a trainee employee becomes a regular employee, the recruitment process must be followed.
The manager must take the following actions:
1st step: Create a new position in My HR Services
2nd step: Open a job requisition
3rd step: In the recruiting tool, change the field “Have you already identified an internal candidate” to Yes and fill in the field “Name of identified candidate” with the employee's name. - click here and follow steps one and two
Offer Permanent Contract
Step one: Meet and discuss this decision with your Site HR Partner to check the legal compliance on offering a permanent contracts;
Step one: Meet and discuss this decision with your Site HR Partner to check the legal compliance;
Step two: If you decide to terminate the employee's contract, please follow the steps in the Employee's Offboarding section of the HR Wiki - click here and follow step one and two.
