Table of Contents
1 OBJECTIVE AND SCOPE
1.1. Objective of this Procedure
This document's objective is to provide a guide to managing Material master data ZVER materials.
This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZVER Material master data management for GBU Technology Solutions (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the packaging material as well as its inactivation and flagging for deletion. Creation of Basic Data, Sales, Purchasing and General plant data will be presented in this procedure. Finance and planning teams should be informed after packaging code creation and/or extension.
Requests of Material Master creation or maintenance can be performed by approved requestors listed in Appendix 1 - List of contacts.
All requests are sent to Master Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga SBS Data Management team: datamanage@solvay.com
Request form for packaging should usually be provided by requester. The link to the form can be found in Google Documents Template for RM and Packaging.
The referral lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.
1.2. Scope
Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS and ZMAT materials is described in a separate procedure. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZMAT | Finished Goods | Multiple |
ZPRC | Commercial Products | N/A |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
1.
Authorizations & Roles
Author(s) | Verification | Approval |
Sigita Pastare | Irina Isacenoka | Danyse Ryan |
07.2018 | MM.YYYY | 06.2019 |
...
Date | Description |
07.2018 | New document |
07.2019 | Frank Doyle replaced by Vanessa Scott and Mario Bruins; |
08.2019 | Removed China plants from non-GTS countries |
09.2019 | Added new MOC Gensuite procedure |
...
Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS and ZMAT materials is described in separate procedures. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.
...
Material Type
...
Description
...
Division
...
ZMAT
...
Finished Goods
Semi-finished Goods
Raw Materials
...
Multiple
Multiple
KV
...
ZPRC
...
N/A
...
ZVER
...
Packaging
...
WD
...
ZUNB
...
Stocked and non-valuated materials
...
WD (for packaging)
...
ZDIE
...
Services
...
Multiple
...
3. Abbreviations
...
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZVER | Packaging | DG | Dangerous goods |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZDIE | Service | UoM | Unit of Measure |
ZPRC | Commercial Product |
...
1.4. Roles and responsibilities
...
ZVER setup can be performed only once MOC-ID and ZPRC code are is available.
Prior to submitting a new ZVER/ZUNB requestZVER request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
...
created.
2 STANDARD OPERATING PROCEDURE DESCRIPTION
...
2.1. Creation of ZVER material in RCS
...
2.1.1. Pre-
...
requisites
ZVER setup can be performed only once MOC-ID available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether ZVER code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.
...
to ensure no duplicates are created.
2.1.1.1. Accessing MOC Gensuite
...
Portal - Technology Solutions
ZPRC and PRCO can be found validating MOC in Gensuite Portal. 
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:
- Check if the site is marked as General, Technology Solutions.
- In order to see the MOC, access Applications
- Click on MOC Manager
...
In this step:
- Change the process to Packaging Change
...
- Remove the Assigned to
- Change the status to All
- Add the MOC# in the search field
- Click on the Request ID Type to access the documents for the MOC
Important documents and information to be observed in the MOC
Screening Questions
- Go to Screening questions
- Manage requests
- Print request
- Print preview
- The plant to which the raw material will be created
- The Impacted Business Unit (this information will be used to determine the profit center and purchase group).
Completed The completed Packaging request form should be attached for all ZVER codes. ZVER description must follow
Packaging rules table which can be found here - Packaging Instructions
...
...
2.1.1.2 Checking for duplicates
...
Main activities | Tips / Best practices | Key points |
Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |
...
Main activities | Tips / Best practices | Key points |
2
Press multiple choice button to receive pop-up window with search options for material master |
...
Main activities | Tips / Best practices | Key points |
3
Click on |
menu | ||
Select the option 'Material Number/Material Description' | Field 'Old material number' can be used to look up material by BPCS Code |
(temporarily). |
...
Main activities | Tips / Best practices | Key points |
Run a search in Material Description | Use Wildcards to best describe | Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards. |
Hit Enter |
...
...
Main activities | Tips / Best practices | Key points |
Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify. |
If result points to |
...
...
...
2.1.2
...
. Creation of material
...
Main activities | Tips / Best practices | Key points |
|---|
Enter transaction MM01 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) |
...
Main activities | Tips / Best practices | Key points |
|---|
Enter Industry Sector |
Always choose "Chemical Industry" |
Enter Material Type |
Always ZVER for packaging |
Copy from… Material | Option to copy data from an existing material can be useful in some cases. |
Hit Enter |
...
#
Main activities | Tips / Best practices | Key points |
|---|
Select Views to be created | Creation of views can be performed all |
at once or in separate steps | Technology Solutions
|
NOTE! |
Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
), 8712 (C26), 8636 (K19) – by default.
|
14
Hit Enter | Use Default Setting button to save your selections for future creations |
...
#
...
Main activities
...
Tips / Best practices
...
Key points
...
| Fill in Organizational Levels | Key points |
|---|---|
|
|
Storage location should be added for plants when only one option is available
16
Hit Enter
...
| |
| Hit Enter |
#
Main activities | Tips / Best practices | Key points |
|---|
Enter |
Packaging Description | Check the request form for "SHORT DESCRIPTION" | Should be checked whether description meets Packaging instructions. [Packaging name + dimensions + capacity + specific characteristics (if exists)]. |
18
Enter Base Unit of Measure |
Always PC |
(Pieces) |
Enter Material Group |
Should be checked by type of packaging in Packaging Instructions table |
. |
Enter Division |
Always WD |
Enter General Item Category Group |
Always VERP |
Enter UoM for Weight |
Always KG |
Go to Descriptions tab | From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
...
Main activities | Tips / Best practices | Key points |
|---|
27
Enter material descriptions in local languages | Request for should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language. | 12 mandatory languages are: |
Return to Main Data |
...
| Main activities | Key points |
|---|---|
| Alternative units of measure | Request the PC to KG conversion (mandatory) |
| Go to Basic data 2 |
...
Main activities | Tips / Best practices | Key points |
|---|
Go to Basic data 2 view |
Enter Basic material | Generic ZPRC number for all ZVER materials | Always 90029754 |
Go to Sales: general/plant view |
...
Main activities | Tips / Best practices | Key points |
|---|
Enter Availability check |
Always 02 |
Enter Transportation Group |
Always |
0001 |
Enter Loading Group |
Always |
0001 |
Packaging Mat type | Entered only for Pallets | 0001 |
Enter Profit Center |
List of profit |
centers can be found in the following link. |
Go to Purchasing view |
...
Main activities | Tips / Best practices | Key points |
|---|
37
Enter Purchasing Group |
List of purchasing groups can be found in following ZVER Purchasing Groups |
Enter Plant-specific material status | Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. | Status Z1 is to be used at the time of material creation. |
Activate automatic Purchase Order indicator |
Always |
checked |
Enter Purchasing value key |
Always |
41
0001 | ||
Enter GR processing time | Plant data administrators will change the field value if necessary | Default value at the time of material creation – 2 |
Go to next view | Plant data / storage 1 view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Physical inventory indicator for cycle counting | Plant data administrators will change the field value if necessary | Default value at the time of material creation – |
B |
Go to |
Plant data / storage |
...
# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
43 | Enter Physical inventory indicator for cycle counting | Plant data administrators will change the field value if necessary | Default value at the time of material creation – B |
44 | Go to Plant data / storage 2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view |
|
45 | Save material |
|
|
...
2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view | |
Save material |
|
| Technology Solutions |
|---|
After material code is created Finance and Planning teams from the appropriate plant should be informed to create missing views, contacts can be found in TS MM Support Organization file. Also include costing team sbs_riga_rtr_costing@solvay.com Template Dear (Requester's name),
Kind regards, |
...
2.1.3. Extension of material
Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.
Lindsay Schramm should be contacted in case of missing MOC-ID
NOTE: Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.
To extend ZVER material to a Plant, select Sales: General/Plant Data, Purchasing, General Plant Data/Storage 1 & 2.
...
to review the existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.Lindsay Schramm should be contacted in case of missing MOC-ID.
NOTE: Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.
To extend ZVER material to a Plant, select Sales: General/Plant Data, Purchasing, General Plant Data/Storage 1 & 2, Warehouse Management 1 & 2.
2.1.4. Extension of Technology Solutions Materials to Sales Organization view
Should be extended only to Intercompany Distribution Channel (9O)
...
Material modification is allowed only if validated by all Plants using the material.
Requests to change Base unit of Measure must not be performed – in this case a new material has to be created.
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.
# | Main activities | Tips / Best practices | Key points |
1 | Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |
...
Main activities | Tips / Best practices | Key |
|---|
2
Enter Material number
3
Select Purchasing (or Sales: General/Plant Data) view
...
# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
4 | Verify the possible Plants related to the Material by clicking on the matchcode. |
|
|
5 | All Plants using the material are listed |
|
|
...
points | ||
|---|---|---|
Enter Cross-distribution-chain specific material status | Status 63 is to be set at the moment of material creation to allow use of material in operations | |
Enter Valid from date for Cross-distribution-chain specific material status | DD.MM.YYYY | |
Maintain Tax classifications | System will automatically determine which Countries' tax lines should be added | Always 1 for all countries unless otherwise indicated by Finance or Tax department |
| Go to Sales: sales org. 2 view |
Main activities | Key points |
|---|---|
Enter Account assignment group | Check the packaging type: |
Enter Item category group | Always VERP |
| Note! Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG | |
| Save the extension | |
2.2. Material modification
2.2.1. Pre-requisites
Material modification is allowed only if validated by all Plants using the material.
Requests to change Base unit of Measure must not be performed – in this case a new material has to be created.
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.
...
...
Main activities | Tips / Best practices | Key points |
Enter transaction |
MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> |
2
Select the view containing the field that needs modification
3
Select the Organizational Level for which the modification is requested
Repeat the modification for all Sales Areas or Plants if applicable.
4
Save the changes performed
...
Display |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material number | ||
Select Purchasing (or Sales: General/Plant Data) view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Verify the possible Plants related to the Material by clicking on the match code. | ||
All Plants using the material are listed |
If material is open for more than one Plant, contact the other Plants to validate the requested modification.
If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.
If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.
2.3.2. Manual modification of material
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter transaction MM02 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Change |
Select the view containing the field that needs modification | ||
Select the Organizational Level for which the modification is requested | Repeat the modification for all Sales Areas or Plants if applicable. | |
Save the changes performed |
...
Appendix 1 – List of contacts
Requests for Packaging requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
Region | Representative | |
US |
and Canada | Vanessa Scott |
Leslie Fleming |
Lori Collins
| Peter Mertzanis | peter.mertzanis@solvay.com |
Thierry Leclerc |
Mario Bruins | |
LAM |
Yarian Cuenca
Abril Gomez (Maternity leave) Replacement: Vincent Cifelli and Eduardo Rubalcaba Guizar | abril.gomez@solvay.com |
Abril Gomez
APAC | Natpapan Chueakongtrakul (Poon) |
Celine Koh |
Catherine Lu |
Sorrawit Parknondhkul |
Nathan Purvis | ||
EMEA | Thierry Leclerc | |
| Sophie DeClaviere | sophie.declaviere@solvay.com | |
ZPRC/MOC | HazCom |
MOC-ID |
Lindsay Schramm
Lindsay.schramm@solvay.com
...
Lindsay Schramm | Lindsay.schramm@solvay.com |
...
Appendix 2 – List of Plants in non-GTS countries
Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.
Country | Plant Code |
Description
Japan
8524
7418 / Gas Chem Logistic Osaka
Singapore
8506
6062 / Poh Tiong Choon Jurong
...
Description | ||
Japan | 8524 | 7418 / Gas Chem Logistic Osaka |
Singapore | 8506 | 6062 / Poh Tiong Choon Jurong |
...
Appendix 3 – List of Single Storage Locations
...
Storage Location | Description |
8380 | 7786 / JF Hillebrand Fremantle |
8433 | 7788 / Jakarta |
8496 | 7722 / BDP Peru Arequipa |
8500 | 7725 / Andimex San Antonio |
8503 | 7988 / Daesung Whse Yangsan |
8505 | 7723 / FH Logist Azcapotzalco |
8506 | 6062 / Poh Tiong Choon Jurong |
8507 | 7725 / Sercabol Antofagasta |
8508 | 7776 / Sinotrans Intl Shanghai |
8509 | 7734 / KWE Logistics Shanghai |
8511 | 7794 / CML Ltd Walvis Bay |
8515 | 7786 / Toll Contr Laverton Nth |
8519 | 7786 / NSS Port Sth Townsville |
8520 | 7008 / XPO Logistic Bristol |
8521 | 7008 / XPO Logistic La Porte |
8522
8525
7523 / NATAM Express Maua
8527 | 7794 / Schenker Kempton Park |
8528 | 7734 / Sinotrans Intl Shanghai |
8543 | 7008 / KEMIRA WATER MOBILE |
8545 | 7008 / FLUID ENERGY HATFIELD |
8548 | 7008 / MOBILE SOLVENT EIGHT MILE |
8549 | 7752 / NOVA MOLECULAR PASADENA |
8553 | 7008 / SOUTH COAST HOUSTON |
8554 | 7008 / SPRAY TEK MIDDLESEX |
8559 | 7008 / TOLL COMPACTION NEPTUNE |
8589 | 7734 / Tianjin DLD Beicheng Wh |
8605 | 7794 / Kemira Chem Bradford |
8614 | 7734 / COSCO Logistic Tianjin |
8617 | 7776 / COSCHEM Logist Shanghai |
8618 | 7794 / Praxair Oevel-Westerlo |
...
Appendix 4 – Sinequa
Link to Sinequa Portal