INTRODUCTION

Objective

Scope

This OP applies to:

1. All suppliers with reason code ZVN or ZBY with no movements for more than 3 months.

MAIN PARTS

Responsibilities and description of the steps to follow.

Responsibility (who does what)

There are two jobs running in SAP, 1st working day of each month.

One one for PF1 and another for WP1 that send sends a daily report (when information is found), to ptp-data.analysis@support.solvay.com, with a list of all suppliers with the reason code but without movements for the last 3 months.

This means that these vendors can be fully deleteddeleted for the Purchasing Organizations mentioned in the report.

The data operator should perfom the steps described below in order to complete the request.

Ticket analysis

PF1 - PF1######-#:PF1- Vendors without movement

WP1 -Subject: Vendors without movement - Vendor to be checked fo

Checks to performActions:

• Open the file attached and confirm if we don't have any recent date (near the 90 days range).
  • If yes, remove it from the file
  and copy all the suppliers listed;
• Cross-check in PF1_050 (SE16_LFA1) if all Go to SAP, transaction SE16 or SE16N , table LFA1, and check if all listed vendors still have the reason code in PRS
  • If not, remove it from the file
• Complete the block of the vendors for the mentioned Purchasing Organizations using XK99 or Process Runner.
• filled in;
• Copy and Paste all the vendors with the reason code filled into the Supplier Deletion Cycle (Select the last tab that is not locked yet);The following columns should be filled in:
• • A - Ticket number
  • B - BLOCK FOR NEW ITEM
  • C - Date of the extraction
  • D - PRS supplier code
  • E - Supplier name
  • F - RCS supplier code

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• At the end check if there are any duplicates and remove them (if a request done by the buyer already exists, this one should be kept).

A deeper analysis will be done under the Supplier Deletion Cycle procedure and these vendors will be monitored until is possible to Fully delete them.

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