Table of contents

Scope

ERP

  

References


Attachments

INTRODUCTION

Objective


Improve the quality of the Data available in SAP.

  1. Complete the block of the vendor when the reason code (ZVN / ZBY) is already added and no movements are found for more than 3 months
  2. The check is done directly in PF1 & WP1 systems

Scope

This OP applies to:

  1. All suppliers with reason code ZVN or ZBY with no movements for more than 3 months.


MAIN PARTS

Responsibilities and description of the steps to follow.

Responsibility (who does what)

There are two jobs running in SAP, 1st working day of each month.

One for PF1 and another for WP1 that sends a report, to ptp-data.analysis@support.solvay.com, with a list of all suppliers with the reason code but without movements for the last 3 months.

This means that these vendors can be deleted for the Purchasing Organizations mentioned in the report.

The data operator should perfom the steps described below in order to complete the request.

Ticket analysis

Subject: Vendors without movement - Vendor to be checked fo


Actions:

  • Open the file and copy all the suppliers listed;
  • Cross-check in PF1_050 (SE16_LFA1) if all vendors still have the reason code filled in;
  • Copy and Paste all the vendors with the reason code filled into the Supplier Deletion Cycle (Select the last tab that is not locked yet);The following columns should be filled in:
    • A - Ticket number
    • B - BLOCK FOR NEW ITEM
    • C - Date of the extraction
    • D - PRS supplier code
    • E - Supplier name
    • F - RCS supplier code

  • At the end check if there are any duplicates and remove them (if a request done by the buyer already exists, this one should be kept).


A deeper analysis will be done under the Supplier Deletion Cycle procedure and these vendors will be monitored until is possible to Fully delete them.


Close the ticket.