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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




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Domain: Country Accounting



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Responsibility area: N/A


Table of contents 

Table of Contents
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Scope

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To be confirmed!


ERP
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Image RemovedImage ModifiedTo be confirmed!


Frequency

 To be confirmed 

References


Forms

SBS-FRM-DRTR-05-012 BE - 0001 Utilities Costs

(insert the link)

Attachments

8. Add the link to attachments or external links


Attachments



Previous OPTo be filled! <<

Page_title
>> To be filled!Next OP



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to post utilities costs of company 0001 and the taxes related to the consumption.

1.2. Scope

This operating procedure (OP) is applicable to company:

  • 0001 - Solvay SA - Corporate Headquarters (SCH)


2. Definitions

See Finance Glossary:

  • (Add if necessary)


3. Tasks description

3.1.

Responsibility

Responsibilities

Responsibilities of SBS-BOFinance Operations team:

  • Post the operations based on Excel Files sent by Front-Office (through Salesforce) on CAM through Freshdesk ticket on a monthly basis.

Responsibilities of the financial site:

  • Provide the Excel files with all the relevant information in D+1 (Nathalie Van den Bergen)
 
  • .

3.2.

Posting Procedure

I perform the posting

The purpose of these postings, is to distribute (Credit - PK 50) specific costs from PEPTIDES (73058028021), ATMC (SN17400170), RESTAURANT (SN17401130), ARTELIS (SN800RARTE) and KAUTEX (73059000247) to charge (Debit PK 40) specific orders by a variable amount calculated each month: ELECT. (73058010024), EAU VILLE (73058010013), GAZ (73058010019) and EAU DEMINERALISEE (73058010016). The account to use is always 6163000000. 

The taxes are related to the consumptions from PEPTIDES (73058028021) to GAZ (73058010019) and ATMI (SN800RARTE) and Kautex (73059000247) to ELECT. (73058010024). The account to use in this case is 6400104902 (for GAZ) and 
6400104901 and 6400104901 to ELECT.

  • Copy the entire Excel table sent by Nathalie Van Den Bergen and paste in the Template associated to this OPprocedure, in cell A1 of sheet "Utilities". Delete all values (totals included) except the lines concerning the posting month:




Copy the entire table related to Taxes in the posting template in cell A1 of sheet "taxes". Delete all values (totals included) except the lines concerning the posting month: 


 


The 3 postings will be automatically calculated with accounting scheme as below: 





Check for each operation if the amounts are correct. Go to sheet "Check", the cells below must be "OK". If "OK", upload via ZZF_POSTING_FILE, and attach the file received via Salesforce to Freshdesk to the posting. If "KO", the accounting scheme changed. In this case check the reason of the discrepancy and if necessary post manually. 


 
For July's closure (2014), please find here under the final postings as an example

Example of final postings:

  • Utilities:

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  • Taxes:

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End of document.

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