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Objective and Scope

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Objective of this Procedure

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Application Application

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The purpose of this document is to describe the procedure of the adjustment posting for stock in transit.

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Scope

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Definitions Definitions

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This operating procedure (OP) applies to RCS system. - Exception: not used in LAM region

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Reference Documents

N/A

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Definitions

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BFC	Business Financial Consolidation. Group's consolidation tool
BOIC	Business Objects InterCompany. Group's Intercompany reconciliation tool
ERP	Enterprise Resource Planning (SAP)
PF1	Solvay legacy ERP used by the majority of entities
RCS	Rhodia Core System. Rhodia's ERP
SBS	Solvay Business Services
3S	Solvay Shared Services
GAC	General Accounting Close
FtO	Front Office
BO	Back Office
RtR	Record to Report
CAM	Country Accounting Manager
FO	Financial Officer
GL	General Ledger
ROPM	Regional Operating Process Manager
PE	Process Expert
GAR	Group Accounting & Reporting

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Procedure

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First check

To start this procedure, first it is necessary to check if the reverse of last month are done.
Go to FBL3N and select accounts 37000300 and 37000305:

In "all items" put in posting date the last day of the last month, and the first day of the closing month.
The result must be zero:

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Procedure

Go to transaction ZWFAT135 and select the variant TRANSIT_XXXX (Where XXXX is the company code)
Remark: Check if OB52 sales accounts are closed before running ZWFAT135. Task must be scheduled in SCMA tasklist.


Press and it will appear the screen for the posting`s data, as follows :
Fill in with the information on print screen (same account, ttype and doc type)


For information :
Finished Products: Stock in transit adjustment on standard sales flow; adjustment on "direct-shipment" inter-company flows still belonging to the commettant (inter-company flow without IV and F2 invoicing); adjustment on direct-shipment flows.
Goods for Resale: Stock in transit adjustment on "direct-shipment" inter-company flows with transfer of ownership to the agent (inter-company flow with IV invoicing but without F2 invoicing).
This transaction can be made first in simulation mode to check the information, by flaging the "simulation" field and unflagging the "automatic execution" field .
Then, to run in real mode, unflag the the simulation field and flag the "automatic execution" field. Also, fill in the name for the batch imput:
Execute and the following screen will appear:

Return by clicking twice in
It will appear the billings that the batch imput will make the stock in transit adjustment

Process the batch imput in transaction SM35. Check if the batch does not have any error. The name of this job contains "ZWFATR_XXXX" (XXXX is the company code)

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Second check

Another check is related to accounts 37000305 and 37000300.
Go to FBL3N and select the previous accounts.
Select the all items from 01.MM.2014 until 31.MM.2014
Once in these accounts a filter must be done by the session name: "ZWFATR_XXXX", where XXXX is the company code.
The total of these 2 accounts, with the filter, must be the same than the total of the postings done by ZWFAT135.

In case of inconsistencies check the billings in account and in batch.

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Reverse

Go to transaction F.81 to reverse in the first day of the following month the postings performed by stock in transit adjustment and choose the variant TRANSIT_XXXX (Where XXX is the company code):

The following information will be fillind in. Check if the Posting date is the first day of the following month and execute by pressing F8.







Documents for stock in transit were reversed :

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Check if invoices are issued after the reintegration in stock ZWFAT135

Regarding the ZWFAT135 automatize, it is necessary to check if there are no invoices issued after the reintegration in stock in transit.
If there is, is necessary to reverse the posting of the ZWFAT135.
After OB52 is closed, go to transaction FBL5N and select the variant indicated in the task in the correspondent SCMA task list.
NOTE: This extraction is to select all invoices issued with a posting date on the closing month M but with a creation date in D1: M+1

Select all items of the closing month.
In Dynamic selections choose

Entry date is D+1.
Execute
Extract the information to an excel file and sort by Entry date and Time. Add a column in column O with the Analysis:
Example for july closing :


To find the type of document in SD module is necessary to go to transaction VF03.
Insert the billing document number:

And the type of document will be display on the top:

To analyze, follow the instructions in the next table:

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Send the result to Regional Sales FtO validation with the list of invoices posted after 05:00am (stock reintegration time).

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Reverse the posting of reintegration in stock

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How to find the document number to be reverse

Go to transaction VF03 an then select document flow.

Find the list of deliveries: doc number 828xxxxxx.

Check if the deliveries are in the reintegration in stock (ZWFAT135).

In the account 37000300 and 37000305 it is possible to obtain the number of the document to be reversed with the number of the sale order in the Assignment:
Go to FBL3N

Select all items of the closing month.
Make a filter in Assignment, by the sales order number in VF03 - document flow.

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Reverse the document

When is detected an invoice created after reintegration:
Go to transaction FB02 and change the reversal date.

Double click in a line, then enter in change mode and clik in .
The following screen will appear.

Delete the Reversal date and save the document.
Go to Transaction F.81

Check in test mode.

Launch a new time in real posting

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Appendix

End of document