Calibration Process for Managers

INTRODUCTION

Here you will find some resources that will help you calibrate performance ratings. Calibration helps to ensure that ratings are done Calibration is a performance-related process that ensures that individuals’ contributions are rated in a fair and comparative fashion , differentiate and differentiates performance across the entire organization, and share meaningful feedback with each team member about results. 

Here's what you need to know:

• Calibration is a process that helps managers check their thinking with their peers and ensures that ratings are applied consistently across teams;
• For Calibration to be most effective, our front line managers should compete their calibration Front Line Managers should complete calibration for their team first so that all subsequent levels above have updated information to hold valuable discussions. (For exampleIn other words, you and your peers must calibrate before your manager can effectively calibrate with his/her their peers, etc.);You should follow any guidance set by your Entity to support the roll-up and ensure that all leadership levels have adequate time to complete each level of calibration with the most accurate information;

WHO IS INCLUDED IN THE CALIBRATION PROCESS? 

• Best Practice: All employees who use the performance tool should have a year-end performance rating.

• Entity calibration sessions created for Entity Leaders and SBPs are limited to the Entity's Cadre population.

• Calibration sessions created by managers will include both Cadre and Non-Cadre (white collar only) employees in their scope.  Managers can filter their view to include Cadre only.
• Entity calibration sessions created for Entity Leaders and SBPs are limited to the Entity's Cadre population.
• S12, S13, and S14 are considered Non-Cadre.
• Local calibration practices for Non-Cadre may vary.  
• Terminated Employees: If an employee terminates their employment with
Solvay
• Syensqo, either voluntarily or involuntarily, after the year-end assessment form is created, they will be included in the calibration process and distribution of ratings.  The manager should ensure that any rating given to a terminated employee is fair and accurate and reflects the true nature of the individual's contribution during the appraisal year.
• SIP-eligible Employees:  Employees who participate in the Sales Incentive Plan (SIP) are included in the calibration process, and are subject to Sales Collaboration Practices (SCPs). A minimum 80% SCP score will be enforced for 2025 performance ratings 3-Successful and above. Managers must raise exceptions during performance rating calibration sessions.
• Employees on Leave:  If an employee
is absent on
• is absent on leave for a portion of the year, their performance for time worked should be reflected in the rating and the individual will be included in the calibration process.  Employees who were inactive for the entire performance year will not have a rating and are not included in the calibration process.  

THERE ARE RESOURCES TO HELP

• When there is a new Line Manager, they should calibrate based on feedback from the previous line manager as possible.
• Find more information on who is included in Performance and Calibration in the Calibration User Guide.

THERE ARE RESOURCES TO HELP

• Calibration User Guide - You Here you will find principles to keep in mind, expectations of Managers, and step-by-step guidance to use and support using the tool. Most importantly, remember to Click - Call - Connect! When help is needed, managers can click the '?' in the upper right corner of the My HR Services for immediate on-screen help, visit Service ONE to enter a ticket, or reach out to your SBP or Site HR Partner
• if you need help or have questions, please open a ticket in SyRA.

Note: Managers are not able to delete a session by themselves. To delete a Calibration Session, you need to raise a ticket in SYRA and wait for the team to analyse your request and proceed with the best course of action.

Date last updated: 16 Jan 2023Dec 2025 

• Calibration User Guide

Helpful Tools

• Calibration Session Video
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