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Jira The Basics

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columnReach out to Solvay and guide you through the process of asking support from Solvay.
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Assess the “architecture review board - ARB”. 

To go the the ARB the Architecture Impact Analysesneeds to be done. 
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Below is a Jira tutorial video to show you step-by-step Jira basic features.

Guardians Meeting Purpose

The goal of the meeting is for you to present to the Guardians your Initiatives in 15 minutes, using the One-Pager Template provided by the Portfolio Team, according the phase where you are (Envision, Strategize, Plan or Roll-out).  

To secure a slot at the Guardians Meeting and present your initiative, all you have to do is contact the Portfolio Team ( Simon Mertens or Mégane Junqueira) at least one working day in advance and ask for a slot for the next meeting.

The Guardians

Meet The Guardians of the House & their roles within the Portfolio Process. 

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In this Page you will find: 

Expand
titleClick to Explore

Table of Contents

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The Guardians are here to assist you on your journey to getting your initiative approved! They play a crucial role in determining whether your initiatives meet the right requisites to become reality.

Guardians Contacts

GuardianNameChecks Needed
Roadmap & Portfolio

Florence Henriet

Simon Mertens 

Strategic fit is analyzed during the Guardians Meeting.

Enterprise Architect Owen Pettiford

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Jira Project

Jira Project Definition

A Jira Project represents a Syensqo IT initiative (for example: Pricing, customer Portal, Lab Booster, ERP Rebuild, etc.) 

Projects is the module you will use the most.


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Click on (1) Projects → Click on (2) View all projects →  Search and find the name of the IT Initiative(s) you are working on.

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Note 1: Use the favorite Jira feature (Star icon) to mark your Jira Project(s) as your favorite so that it shows up as the first option(s) in the Projects menu.  

Note 2: If you are admin of your Jira project, you can modify the configuration of you project by clicking on Image Addedat the bottom of the left panel.



Create a Jira Project

To create a Jira Project (Space), please create a SyRa Ticket or contact SHAIKH, Sahil . 


Issue

Issue Definition

In Jira, an issue is a generic term for any task, bug, story, epic, or work item that needs to be tracked and managed within a project. It represents an unit of work that a team needs to complete.


Below represents the hierarchy between the different type of issues:

Hierarchy

Issue Type

Definition

#1

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IT Initiative (like the One-Pager)

#2

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In Jira, an Epic is a large body of work that is broken down into smaller, manageable issues such as stories, tasks, or bugs.
It represents a high-level objective that typically spans multiple iterations.

#3

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A bug is an issue that represents a defect, error, or unexpected behavior in the system.

A spike is a research or exploration task used to gain knowledge or reduce uncertainty before implementing a feature. Spikes help teams make informed decisions about architecture, tools, or technical solutions.

A Story in Jira represents a small, independent unit of work that delivers value to the user. It is written from the user's perspective and describes a feature, functionality, or improvement needed for the product. See HERE for more information on how to create a User Story

A task is a standard work item representing a piece of work that needs to be done but does not fall under a Bug or Story. Tasks are often used for technical work, operational activities, or general to-do items.

#4

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A Subtask is a smaller unit of work that breaks down a Story, Task, Bug, or Spike into more manageable pieces. It is used when a larger work item needs to be divided among multiple team members.


Create an Issue

You create Jira issues to track your team work within your project.

You can create these issues from:

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Within a column of your board or backlog (if you have the option) by clicking Image Added:

  • With this option you do not need to fill out the all the fields within the issue, only the title called the summary in Jira.
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The top main menu by clicking the Image Added button

  • Fill out the necessary fields to create the issue (Be careful fields marked with a red Asterix are mandatory)
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To create a subtask: within a story/task/bug, click the Image Added button and click Image Added

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Note 1: When you need more information about what to select or type in a Jira field, HOVER on the title of the field, the tooltip icon "i" will show up, HOVER on the "i" and you will see a description if any.

Note 2: If there is no description please, contact Jira admins to ask or add/update description.

Main issue fields:

FieldsDescription
SummaryThis is the title a Jira issue
Issue Types
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Parent

To link parent issue. The issue on top of the issue being created or edited.

Example:

  • If the issue is an Epic/Feature, its parent can be an Initiative
  • If the issue is a Story/Task/bug, its parent can be an epic/feature

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TeamThe team that will work on the issue
Start dateThe start date of the issue
Due dateThe due date of the issue
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television WATCH Jira Demo

Video 4 - How to create an Issue? (e.g., Epic, Task)


Automation Rule to Create Epics (Milestones) - How to use it? 

We have created a new Automation Rule in Jira to make your work easier, especially if you are managing a Waterfall project.

Portfolio and SyWay have agreed on the following recommended structure, which is strongly advised for initiatives using the Waterfall methodology—particularly those impacting SyWay. The structure is as follows:

  • Plan [Design] – (Initiative/Sub-Initiative Name)
  • Deliver [Build] – (Initiative/Sub-Initiative Name)
  • Deliver [Test] – (Initiative/Sub-Initiative Name)
  • Deliver [UAT] – (Initiative/Sub-Initiative Name)
  • Deliver [Deployment] – (Initiative/Sub-Initiative Name)
  • Go-Live – (Initiative/Sub-Initiative Name)

Replace (Initiative/Sub-Initiative Name)with your actual initiative or sub-initiative name. 

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television WATCH Jira Demo

Video 6 - How to use the Automation Rule to Create Epics Template (Milestones)


Boards

Boards Definition

Boards are a fundamental component of Jira, serving as a visual representation of work being done within a project. Here's a detailed look at their definition and functionality:

  • A Jira Project can have one or multiple boards;
  • An IT Initiative can have multiple scopes/teams, then multiple boards;
  • A Board encompasses a group of issues being worked on by one team;
  • The Board(s) in a Jira project can be found at the top of the left panel.

Issues travel though multiple statuses from the first to the last column of the board. 

Note: If you are admin of your Jira project, you can configure your board by clicking the Image Added at the top right corner of your screen.

Create a board

Within your Jira Project:

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Click the selection field on the top of the left panel under "Planning" and Click Image Added

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Choose between a Scrum or a Kanban Board

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Select "Board from an existing project" and choose the current project you are in

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Give it a name and save

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Once create go to the Image Added at the top right corner of your screen and click "Configure Board"

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Go to columns to edit the columns of your board

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television WATCH Jira Demo

Video 2 - How to create a Board?


Plan (Timeline)

A Plan shows you the whole hierarchy of your issues in a Timeline format (Gantt Chart).

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To access a Plan, Click on Image Added button in the top menu and pick an existing Plan

Note: Use the favorite Jira feature (Star icon) to mark your Timeline(s) as your favorite so that it shows up as the first option(s) in the Plan menu.  

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Once you are in the selected Plan: you can either choose the Timeline (Gantt Chart) or the List view (selected fields):  Image Added

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Video 3 - How to create a Plan (Timeline)?


Search

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In the top right corner you can conduct a search though Jira to find specific issue(s) you are looking for


Team

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In the top menu you can create a team and add your team members

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You can select the team(s) in you IT Initiative

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television WATCH Jira Demo

Video 5 - How to create a Team?

ProcurementAlexis BLANCHER

Impact on Procurement is checked with Alexis, his team will assist you & the correct buyer is allocated.

Compliance & Cyber Security

Claude Pichereau

Benjamin POISSONNET

Compliance & Cybersecurity Checks → Simple Compliance Questions & Full SIP Assessment.
Controlling

Pranav Narang

Validation of the Workload & Cost and ensures the correct financials rules are followed and request the needed WBS for the Initiative.
TSA

Stephan Siegel

Reach out to Solvay and guide you through the process of asking support from Solvay.
Separation Program

Jean-Claude Rondeau

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USEFUL LINKS

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  • Simon Mertens  
    • Mégane Junqueira
    Expand
    titleSchedule Meeting Slots
    Video Tutorials
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    textRequest Jira Access
    urlhttps://solvay-dwp.onbmc.com/dwp/app/#/knowledge/KBA00015401/rkm

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    link99. (do not use) JIRA Issues - Workflows
    textJira Workflows

  • Guardians Weekly Meeting Minutes
    • Guardians Meeting Agenda

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    linkJira Our Setup
    textJira Our Setup

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    titleMore Info

    Mégane Junqueira

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    Action Button
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    textLearn with Atlassian
    urlhttps://www.atlassian.com/software/jira/guides/projects/overview#what-are-key-elements

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    titlePage Owner


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