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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

Unit and Domain according to the List of labels to be used in the Finance Service Line space

E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
Labels to be used: ww, financial_accounting, central_fin_proc_compliance
  • E.g. 2: France Operation in Financial Accounting:
    • Labels to be used: country_accounting, france, financial_accounting
      (for country operations, the Domain is always country_accounting)

    • 3. Fill in all fields as described above

    4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

    5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 

    Panel
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    Domain: Costing
    Panel
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    Responsibility area: Ensure Costing Allocations

    Table of contents 

    Table of Contents
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    Scope
    ERP


    PF2
    Image RemovedImage RemovedWP2


    Frequency

      Image Modified

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    References
    ; Reconciliation; FB01; F-02; F-08; KE21N
    Forms

    Attachments



    Previous OP <<

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    >> Next OP



    1. Objective and Scope

    1.1. Objective of this Operation

    The objective of this operation is to guarantee that the delta FI-COPA inside COGS headings equals 0 at the end of the month during closure. It perform the necessary corrections based on defined and approved instructions and the necessary internal controls.

    1.2. Scope

    Finance Operations:
    1. Run the transaction to see the respective differences in COGS between FI and COPA.
    2. Analyze the origin of the differences.
    3. Correct the differences according to the respective origin.

    This procedure is applied to all companies WW.

    2. Definitions

    See Finance - Glossary:

    3. Tasks description

    3.1.

     I

     I run the COGS reconciliation report

    Expand
    titlePF2

    Include Page
    Z1K_RECONCILIATION - Reconciliation of Cost of Goods Sold
    Z1K_RECONCILIATION - Reconciliation of Cost of Goods Sold

     

    Expand
    titleWP2
    Include Page
    ZWFA15P - Reconciliation of Cost of Goods Sold
    ZWFA15P - Reconciliation of Cost of Goods Sold
     

    3.

    1.1. Step 1 of Task 1

    3.1.2. Step 2 of Task 1

    ...

    3.2. I analyse the discrepancies

    3.2.1. Step 1 of Task 2

    2. I analyse the discrepancies

    Expand
    titlePF2

    In Z1K_Reconciliation we can enter directly inside of the documents by clicking in 1 of the documents below, depending on what we want to see:

    Image Added

    Expand
    titleWP2

    In a general way, we might have several issues:

    FI posting without COPA posting

    • CO objects (cost centers, orders, WBS elements) not completely settled.
    • Process order confirmations reversed on a different period with a different standard price.
    • Deliveries shipped but not billed.
    • Sales invoices not released to accounting (VFX3).
    • Returns: product returned to stock without credit memo or with a credit memo w/o quantity.
    • Direct trading: receipt without billing.

    COPA posting without FI posting 

    • Direct manual posting in COPA only (document type Z).
    • Direct trading: billing without goods receipt.
    • Returns: credit memo issued without movement type 45X.

    Variance between the amount posted in FI and the amount posted in COPA for the same operation.

    • New material: calculation of the first standard price after some deliveries or production.
    • Release of new standard cost of the material between delivery and billing on the month of the delivery.
    • Variance rounding up.
    • Return: movements 651 and 45X entered on different periods than credit memo.
    • Qualification Delayed & Eco Services: Shipped material code different from billed material code. When there is a difference between standard costs of the material codes involved.
    • Deletion of a standard cost and recalculation of a new one between shipment and billing.

    3.2.2. Step 2 of Task 2

    ...

    3.3. I perform the corresponding posting to reconcile FI/COPA

    Expand
    titlePF2

    After performing the relevant checks and analyzing origins of differences, it is necessary to apply the appropriate corrections, according to this file. The corrections can be done via FI (this is the primary option that should be used almost every time) or via COPA, according to the type of difference.

    Note:

    A) For all corrections done in FI it's recommended to use document type S1, and it's mandatory to use one GL account which is mentioned in parameter G/L account for non-GBB:

    Image Added

    B) For all corrections done in COPA

    End of document.

    it's mandatory to use one of the following value fields:

    FERTP Vbl.manuf.costs
    FERTF Fix prod. costs
    VVF00 F00 DEP Std
    VVD0X D0X VC Variance COGS
    VVE0X E0X FC Var. COGS
    VVF0X F0X DEP Var. COGS
    VVICP ICP Interco cost
    VV151 151 samples
    VVTXA Adj Fiscal Deprec

    AND to fill the following characteristics: Material + Plant + Profit Center + Amount.

    Additionally, we need to check if which quantities should be posted in our correction:

    Image Added


    A check by plant/material should be done after corrections have been applied to guarantee that everything is OK.

    At the end of the analysis and correction process, the gap should be equal or near 0.

     
    Expand
    titleWP2

    After performing the relevant checks and analyzing origins of differences, it is necessary to apply the appropriate corrections, according to this file. The corrections can be done via FI (this is the primary option that should be used almost every time) or via COPA (in exceptional situations only), according to the type of difference.

     

    Note:

    For all manual corrections to be done, it's mandatory to use the accounts/document type/etc that appears in each variant:

    Image Added

     

    A check by plant/material should be done after corrections have been applied to guarantee that everything is OK.

    At the end of the analysis and correction process, the gap should be equal or near 0.

     

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