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Comment: PIR -> Valid from as per request, if not provided today's date

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Main activities

Tips / Best practices

Key points

Enter transaction ME11

T-code can be entered directly in Command field. T-code can be saved in Favorites.


Vendor 


Information provided in the request

Material


As informed

Purchasing Organization

Information may change depending on the plant region/type of order

If not informed, see table below

Note! If the material is Finished Product (material group 0450) and the Purchasing Organization in not mentioned in the ticket, return to the requester and confirm the correct purchasing organization to be used.

Plant 


Information provided in the request

PIR category


If not informed, choose Standard

The PIR category should match purchasing organization for consignment only.

If it is subcon the purchasing org. will be a raw material

For ZERS (Materials with Division WA) - Standard

Press enter



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Vendor Material Number


Check the request form

Salesperson


Check the request form

Telephone


Check the request form

Order Unit

Example: If the price is 1.02 USD / per 1 YD, then the Order Unit should be YD

  • Creation: This field should match with the price unit of measure given by the requester.

Note! If the PIR is shared between 2 plants, they should be contacted in order to agree on the order unit.

  • Option 1: If they are different buyer needs to negotiate with supplier and local sites (inventory management and production teams)
  • Option 2: Change the order unit of measure on the Purchase Requisition. - link

Go to Purchasing Organization Data 1 view

Pressing Enter will move you to Purch. Org. Data 1

 

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Composites:

This field should be aligned with unit of issue. If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow. 
Note! Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.  

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Go to Purchasing Organization Data 1 view

Pressing Enter will move you to Purch. Org. Data 1

 

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Main Main activities

Tips/Best practices

Technology Solutions

Composite Materials

Planned Delivery Time


If pre-populated with a value lower than 5 days, update to 5 days
Purchasing group



Material Purchasing Group
Industrial Supplies (ZERS)

YBM for plants 8359, 8371 (US)

,


YMF 8373 (CA)
YBH for plant 8356 (MX)

Other material typesChange only if requested







Reference file

Material Purchasing Group
Raw MaterialsThe planners should add the correct buyer in copy when submitting the request. The purchasing group to be used should be from the buyer on the email.
Intercompany (Stock transfer Orders)

Check where the receiving plant is located and choose the purchasing group lists on the INTERCO / INTRACO (STOCK TRANSFERS) section.

  • Example: 
    • For US based STOs (where receiving plant is US based) - FJ0
    • For GB/UK based STOs (where receiving plant is EU based, for example GB, Wrexham, K&N Bonded and Non Bonded) - FH0
Packaging (ZVER)The purchasing group is defined based on the material group. In order to determine the correct code, refer to tabs: EU (Europe) Packaging or NA (North America Packaging, based on the plant location for which PIR is created.
Industrial Supplies (ZERS)Should be the Site Buyer code per plant plant


Standard Quantity

 

Always 1 if no special requests

Tax Code

Check location of plant and Vendor


Other countries

USA

Plant Country

Local Tax

Import Tax

Australia

C”

D”

Brazil

GO* May have more than one option

GO

Canada

LY

AS

Chile

LR

LQ

China (TS Plant)

LC

JP

China (CM Plant)"OJP

Korea

IE


IndonesiaVXVO

Mexico

NK

NF

Peru

MM

ML

Taiwan (plant 8815) LNAS
Japan

LN

AS

Europe

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Note! For Germany based plants until December of 2020 the tax code to be used should be:
"KJW

USA

LN

AS

Europe

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  • Where we have KM should be AN
    • Where we have KN should be CE

    Import procedureApplicable for European plants only (Please refer to table above)If the plant that you are creating the PIR is in the same country of the supplier, no import procedure is required.
    If the plant that you are creating the PIR is in different country of the supplier then import procedure is required based on vendor's location

    Enter Net Price


    As requested 

    For Brazil Plants (8789) - Intercompany (p. org 3200): Must have price in     USD (Condition ZI01). Contact Sol Silva (Sol.Silva@solvay.com) for the price.
    Note! If the price pulling in the PIR is not default USD, also check the vendor master which should have USD currency at plant 8789.

    As requested 

    • For STO's:
      The price is required only when the Intercompany vendor is out of WP1
      • How to identify: creates the source list first and if the PPL (Procument plant) populates with plant then you know that the vendor/plant is within WP1
    • For STO's within WP1 - Intercompany: conditions or price needs to be deleted

    Incoterms 1 and 2

    		Mandatory for all!As informed
    • For Brazil Plants (8789) - DAP SANTOS PORT
    • For STO's (p. org 3200) if not provided by the requester use as default DAP CIF DESTINATION
    • For ZERS (Materials with Division WA): Use PPD Destination as default Incoterms in cases when value is not indicated by requestor


    Note!     No "." should be used for the second part on the Incoterms, if not provided, clarify with the requester

    As informed 

    For STO's (p. org 3200) if not provided by the requester use as default DAP DESTINATION

    Note! No "." should be used for the second part on the Incoterms, if not provided, clarify with the requester.

    US: EXW = Collect for domestic shipments; Pre paid (PPD) can be used only for US domestic; any supplier paid shipments coming into US, can not be PPD it should be DDP.



    Confirmation Control Key (CCK)

    Check Incoterms

    		If Incoterms are COL - always Z003, (exception if going from Kemira to Kemira’s plant 8543 then blank). 
    For Brazil Plants (8789), CCK is always Z016

    For rare cases where there might be, if materials are purchased on consignment, Tax code is LU

    US only: For PIRs that are with tax code LN AND INCOTERMS COL ORIGIN Confirmation control key should be populated as Z003;

    US only: For PIRs that are an import and Solvay is the importer of record (buyer will know this) confirmation control key should be populated as Z004;

    For PIRs that are with tax code LU Confirmation control key should be populated based on the vendor’s country. For domestic - Z003 and for Imports - Z004.

    For STO when the receiving plant is located in China confirmation control key should be Z004

    GR-Bsd IV
    		Always checked

    For Brazil Plants (8789) - Intercompany (STO): Not marked    		Always checked


    Ackn. rqd

    Order acknowledgement tick mark is mandatory for all PIRs that are from a regular vendor. This includes sites that are not live in WP1, i.e. PE1 and any other Solvay sites that may not be in WP1, but have non-intercompany vendor code as well as go under Purchasing organization 3200.

    All STOs (transfers between sites that are live in WP1) DON’T Need the tick mark there. 

    Pricing Date Control
    		For Brazil Plants (8789), Always 1

    Price date category is based on whether or not the material is an import (considering against the receiving plant). Applicable for all regions
    1 (Purchase Order Date) = Import
    2 (Delivery Date) = Domestic

    If a vendor is US and plant is in GB, it’s an import = 1
    If it’s US to US, domestic  = 2

    Go to Conditions view

     


     

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    Main activities

    Technology Solutions

    		Composite Materials:
    Valid fromAs per request, if not provided today's dateAs per request, if not provided today's date

    Update the validity valid to period

    The validity period to be used is 31.12.2025 (All material types)

    For plant 8789 - 31.12.2025 (All material types)07.2021

    		The validity period to be used is 31.12.9999 (ZMAT and ZVER)

    For ZERS (Materials with Division WA) -The validity period to be used is 31.12.2021

    Click on



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    Single click on the valid period

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    Validity From

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    As informed, other wise current date

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    Valid to

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    if not informed, end of current year

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    Amount

    ...

    As informed

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    Per

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    As informed

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    Price Unit of measure

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    As informed

    valid period


    New with reference



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    Validity From

    As informed, other wise current date

    Valid to

    if not informed, end of current year

    Amount

    As informed

    Per

    As informed

    Price Unit of measure

    As informed

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    2.1.4 Delete PIR

    Important!

    PIR’s created for plants [WP1] not maintained by Data Operations Riga [Industrial Supplies]:

    • Freshdesk ticket for other Data Operations team should be created.
      • Data Operations Curitiba;
      • Data Operations Lisbon;
      • Data Operations Bangkok; 

    PIR’s created for purchasing organisation [WP1] 3012; 3020; 3028; 3004 [Industrial Supplies]:

    • Created / Inactivated by Data Operations Riga team.
      • Site Buyers or Store Room Owner in charge must be informed of any inactivation’s and creations of new PIR’s in case of Duplicate accounts/Tax ID changes.

    PIR’s created for other Purchasing Organizations [WP1]:

    • Maintained by Site Buyers’s and/or Data Operations Riga [Raw Materials] for Technology Solutions & Composite Materials.
      • The buyers/planners should be informed on the inactivation

    PIR's created in PF1_020 are maintained locally, buyers should be contacted based on this list.

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    Enter transaction ME12 or ME1M as on Change section


    Vendor 

    Information provided in the request

    Material

    As informed

    Purchasing Organization

    As informed

    Plant 

    As informed

    PIR category

    If not informed choose Standard

    Press enter


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    After deleting all lines go to header



    Change Validity end to the past

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    the past



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    2.4 Quota Management

    Procedure available in the link below:
    WP1 - Quotas Management 
    Quotas management - Print Screen

    Appendix - Approved Requesters - Technology Solutions

    • Direct Procurement PIR (Raw Material and Packaging) and Third party: Only Buyers. In case there is a request from planner add the buyer once you update the price/create the PIR.
      • Packaging NA: Stephane Labelle / Matt Kalat
    • Intercompany PIRs: Buyers or Planners
    • Plant 7008 Willow Island - 8359 is shared between Technology Solutions and Novecare
    • Plant code 8536 -7008 / Allchem Service Houston & 8553 -7008 / South Coast Houston.
      • Requests can be accepted from Vincent Cifelli

    The full list can be found here.

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    ZERS (Materials with Division WA) and PIR
    creation/modification/deletion

    		PIR creation/modification/deletion
    PlantBuyerStoreroom OwnerLPR
    8359Willow IslandUSDennis Andlinger

    Tami Smith
    Benjamin Burns

    		Procurement team
    8371Mount PleasantUS

    Terrence Bybee
    Norm Hein
    Mike Metcalf

    8373WellandCAPeter Mertzanis

    Jesse OstapJames Oliver
    Alex Cavasin
    Peter Anikejew

    8356AtequizaMXCesar RivasAlberto MoraAbril Gomez (Maternity leave)
    Replacement: Vincent Cifelli and Eduardo Rubalcaba Guizar
    8486FengxianCNShen JieMing Liu
    Sarawut Sonmuang    		Ming Liu
    Sarawut Sonmuang

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