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In this Page you will find: 

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Jira Project

Jira Project Definition

A Jira Project represents a Syensqo IT initiative (for example: Pricing, customer Portal, Lab Booster, ERP Rebuild, etc.) 

Projects is the module you will use the most.


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Click on Projects → Click View all projects →

Click on (1) Projects → Click on (2) View all projects → 

 

Search and find the name of the IT Initiative(s) you are working on.

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Note 1: Use the favorite Jira feature (Star icon) to mark your Jira Project(s) as your favorite so that it shows up as the first option(s) in the Projects menu.  

Note 2: If you are admin of your Jira project, you can modify the configuration of you project by clicking on Image Modifiedat the bottom of the left panel.



Create a Jira Project

Before creating a Jira project, please MAKE SURE:

  • It is associated to an IT Initiative (a budget) validated by the Portfolio Team;
  • A Jira project represents a perimeter (program) of Project/Product/Initiative Lead with one or multiple initiative(s). 

While creating a project, please MAKE SURE:

  • Choose between two types of project templates:
    • For Waterfall, Kanban project: pick a KANBAN template;
    • For Agile Scrum: pick the SCRUM template.  
  • ALWAYS Select a company-managed project
  • Start with an existing configuration by clicking Image Removed
    • If you chose KANBAN template: pick "IT E2E SC (IES)"
    • If you chose SCRUM template: pick "Lab Booster"

Once create, make sure to go to the project settings to add the people in your team that needs to have access to the project.

Then you can create boards (section below).

To create a Jira Project (Space), please create a SyRa Ticket or contact SHAIKH, Sahil . 


Issue

Issue Definition

In Jira, an issue is a generic term for any task, bug, story, epic, or work item that needs to be tracked and managed within a project. It represents an unit of work that a team needs to complete.


Below represents the hierarchy between the different type of issues:

Hierarchy

Issue Type

Definition

#1

IT Initiative (like the One-Pager)

#2

In Jira, an Epic is a large body of work that is broken down into smaller, manageable issues such as stories, tasks, or bugs.
It represents a high-level objective that typically spans multiple iterations.

#3

(For Agile)

(For Agile) 

(For Waterfall)

A bug is an issue that represents a defect, error, or unexpected behavior in the system.

A spike is a research or exploration task used to gain knowledge or reduce uncertainty before implementing a feature. Spikes help teams make informed decisions about architecture, tools, or technical solutions.

A Story in Story in Jira represents a small, independent unit of work that delivers value to the user. It is written from the user's perspective and describes a feature, functionality, or improvement needed for the product. See HERE for more information on how to create a User Story

A task is a standard work item representing a piece of work that needs to be done but does not fall under a Bug or Story. Tasks are often used for technical work, operational activities, or general to-do items.

#4

A Subtask is a smaller unit of work that breaks down a Story, Task, Bug, or Spike into more manageable pieces. It is used when a larger work item needs to be divided among multiple team members.


Create an Issue

You create Jira issues to track your team work within your project.

You can create these issues from:

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Within a column of your board or backlog (if you have the option) by

clicking 

clicking Image Modified:

  • With this option you do not need to fill out the all the fields within the issue, only the title called the summary in Jira.
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The top main menu by clicking the Image Modified button

  • Fill out the necessary fields to create the issue (Be careful fields marked with a red Asterix are mandatory)
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To create a subtask: within a story/task/bug, click the Image Modified button and click Image Modified

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Note 1: When you need more information about what to select or type in a Jira field, HOVER on the title of the field, the tooltip icon "i" will show up, HOVER on the "i" and you will see a description if any.

Note 2: If there is no description please, contact Jira admins to ask or add/update description.

Main issue fields:

FieldsDescription
SummaryThis is the title a Jira issue
Issue Types
  

Parent

To link parent issue. The issue on top of the issue being created or edited.

Example:

  • If the issue is an Epic/Feature, its parent
    • is
  • can be an Initiative
  • If the issue is a Story/Task/bug, its parent
    • is
  • can be an epic/feature
  • If the issue is a sub-task, no parent needed

TeamThe team that will work on the issue
Start dateThe start date of the issue
Due dateThe due date of the issue
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television WATCH Jira Demo

Video 4 - How to create an Issue? (e.g., Epic, Task)


Automation Rule to Create Epics (Milestones) - How to use it? 

We have created a new Automation Rule in Jira to make your work easier, especially if you are managing a Waterfall project.

Portfolio and SyWay have agreed on the following recommended structure, which is strongly advised for initiatives using the Waterfall methodology—particularly those impacting SyWay. The structure is as follows:

  • Plan [Design] – (Initiative/Sub-Initiative Name)
  • Deliver [Build] – (Initiative/Sub-Initiative Name)
  • Deliver [Test] – (Initiative/Sub-Initiative Name)
  • Deliver [UAT] – (Initiative/Sub-Initiative Name)
  • Deliver [Deployment] – (Initiative/Sub-Initiative Name)
  • Go-Live – (Initiative/Sub-Initiative Name)

Replace (Initiative/Sub-Initiative Name)with your actual initiative or sub-initiative name. 

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television WATCH Jira Demo

Video 6 - How to use the Automation Rule to Create Epics Template (Milestones)


Boards

Boards Definition

Boards are a fundamental component of Jira, serving as a visual representation of work being done within a project. Here's a detailed look at their definition and functionality:

  • A Jira Project can have one or multiple
board(s).
  • boards;
  • An IT
initiative
  • Initiative can have multiple scopes/teams, then multiple boards
.
  • ;
  • A
board
  • Board encompasses a group of issues being worked on by one team
.
  • ;
  • The
board
  • Board(s) in a Jira project can be found at the top of the left panel.

Issues travel though multiple statuses from the first to the last column of the board. 

Note: If you are admin of your Jira project, you can configure your board by clicking the Image Modified at the top right corner of your screen.

Create a board

Within your project: Jira Project:

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Click the selection field on the top of the left panel under "Planning" and

click create a board

Click Image Added

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Choose between a Scrum or a Kanban

board

Board

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Select "Board from an existing project" and choose the current project you are in

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Give it a name and save

.

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Once create go to the Image Modified at the top right corner of your screen and click "Configure Board"

.

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Go to columns to edit the columns of your board

.

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television WATCH Jira Demo

Video 2 - How to create a Board?


Plan (Timeline)

A Plan shows you the whole hierarchy of your issues in a Timeline format (Gantt Chart).

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To access a Plan,

click the 

Click on Image Modified button in the top menu and pick an existing Plan

.

 NoteNote: Use the favorite Jira feature (Star icon) to mark your your Timeline(s) as your favorite so that it shows up as the first option(s) in the Plan menu.  

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Once you are in the selected Plan: you can either choose the Timeline (Gantt Chart) or the List view (selected fields):  Image Modified

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Video 3 - How to create a Plan (Timeline)?


Search

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In the top right corner you can conduct a search though Jira to find specific issue(s) you are looking for

,


Team

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In the top menu you can create a team and add your team members

.

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You can select the team(s) in you

initiative.

IT Initiative

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Video 5 - How to create a Team?

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USEFUL LINKS

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  • Jira Tour
  • Jira Portfolio
    • Jira Project
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    urlhttps://solvay-dwp.onbmc.com/dwp/app/#/knowledge/KBA00015401/rkm

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    textJira Workflows

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    textJira Our Setup

  • Jira Access Request
    • Jira Configuration Request

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    textLearn with Atlassian
    urlhttps://www.atlassian.com/software/jira/guides/projects/overview#what-are-key-elements

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