Table of Contents

1 OBJECTIVE AND SCOPE

1.1. Objective of this Procedure

This document's objective is to provide a guide to managing Material master data ZVER and ZUNB materials.

This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZVER and ZUNB Material ZVER Material master data management for GBU Technology Solutions (Legacy Cytec organization).

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Requests of Material Master creation or maintenance can be performed by approved requestors listed in Appendix 2 Appendix 1 - List of contacts.For Composite Materials, the request will be sent via Sharepoints, in this case no additional approval is required.

All requests are sent to Master Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga SBS Data Management team: datamanage@solvay.com

Request form for packaging should usually be provided by requester. Link The link to the form can be found in Google Documents Template for RM and Packaging.

For Composite Materials, there is a template which is combined with ZMAT materials and will be provided in the Sharepoints/Freshdesk request.

The referral lists mentioned in this procedure, such as Purchasing Groups and Profit The referral lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.

1.2. Scope

Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions and Composite Materials Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS and ZMAT materials is described in a separate procedure. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.

Material Type	Description	Division
ZMAT	Finished Goods Semi-finished Goods Raw Materials	Multiple Multiple KV
ZPRC	Commercial Products	N/A
ZVER	Packaging	WD
ZUNB	Stocked and non-valuated materials	WD (for packaging)
ZDIE	Services	Multiple

1.3. Abbreviations

Abbr.	Description	Abbr.	Description
RCS	Rhodia Core System	SBS	Solvay Business Services
ZMAT	Finished product, semi-finished product, raw material	HSE	Health, Safety and Environment
ZVER	Packaging	DG	Dangerous goods
ZUNB	Stocked and not valuated material	MRP	Material Resource Planning
ZDIE	Service	UoM	Unit of Measure
ZPRC	Commercial Product

1.4. Roles and responsibilities

ZVER setup can be performed only once MOC-ID code is available.
Prior to submitting a new ZVER/ZUNB requestZVER request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

2 STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of ZVER material in RCS

2.1.1. Pre-

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requisites

ZVER setup can be performed only once MOC-ID available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether ZVER code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.

2.1.1.1. Accessing MOC Gensuite

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Portal - Technology Solutions

ZPRC and PRCO can be found validating MOC in Gensuite Portal.

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The plant to which the raw material will be created
The Impacted Business Unit (this information will be used to determine the profit center and purchase group).

Completed The completed Packaging request form should be attached for all ZVER codes. ZVER description must follow
Packaging rules table which can be found here - Packaging Instructions

2.1.1.2 Checking for duplicates

#	Main activities	Tips / Best practices	Key points1
Enter transaction MM03	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Display

#	Main activities	Tips / Best practices	Key points
2	Press multiple choice button to receive pop-up window with search options for material master

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Main activities	Tips / Best practices	Key points3
Click on to open the menu
4	Select the option 'Material Number/Material Description'	Field 'Old material number' can be used to look up material by BPCS Code (temporarily).

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Main activities	Tips / Best practices	Key points5
Run a search in Material Description	Use Wildcards to best describe	Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.6
Hit Enter

#	Main activities	Tips / Best practices	Key points7
Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.		If result points to or if the Requester mentions a new article need to be created then proceed with the creation.

2.1.2. Creation of material

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Main activities	Tips / Best practices	Key points
Enter transaction MM01	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)

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Main activities	Tips / Best practices
9	Enter Industry Sector	Always choose "Chemical Industry"
10	Enter Material Type	Always ZVER for packaging11
Copy from… Material	Option to copy data from an existing material can be useful in some cases.	12
Hit Enter

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Main activities	Tips	#	Main activities	Tips / Best practices	Key points
13	Select Views to be created	Creation of views can be performed all at once or in separate steps	Technology Solutions See Appendix 3 - Select Basic Data 1 & 2, Sales: General /Plant Data, Purchasing, General plant Data / Storage 1, General plant Data / Storage 2 List of single Storage locations can be found in Appendix 3 Sales Organization and Distribution Channel should not be filled by creation. NOTE! Please notify Michael Wilson and William Weddle for any materials created or extended to plant 8712 and 8636. NOTE! Warehouse Management 1 & 2 Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: 8520 (077), 8521 (054), 8522 (076), 8712 (C26), 8636 (K19) – by default. For 8359 - only if requested.
14	Hit Enter	Use Default Setting button to save your selections for future creations

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Main activities

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Tips / Best practices

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Key points

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request form and add Storage Location. Appendix 3.
Note: should filled.

Fill in Organizational Levels	Key points
	Fill Plant as indicated in	the request Extend to Storage Location when there is only one option per plant (Storage location number is the same as plant number). If there is more than one option, leave it blank. Sales Organization and Distribution Channel	should not be	Storage location should be added for plants when only one option is available
16	Hit Enter

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filled by material creation but can be requested upon plant extension.
Hit Enter

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Main

#

Main

activities	Tips / Best practices	Key points

17

Enter Packaging Description

Check the request form for "SHORT DESCRIPTION"

Technology Solutions:

Should be checked whether description meets Packaging instructions. [Packaging name + dimensions + capacity + specific characteristics (if exists)]

Composite Materials: Copy from the template18

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Enter Base Unit of Measure

Always PC

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(Pieces)

Enter Material Group

Technology Solutions:

Should be checked by type of packaging in Packaging Instructions table.

Composite Materials: Check the request form

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Always

Enter Division

Always WD

21

Enter General Item Category Group

Always VERP

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Enter UoM for Weight

Always KG

*Gross WeightFor Composite Materials and pallets onlyCheck the request form*Net WeightFor Composite Materials and pallets onlyCheck the request form23


Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Main activities

Tips / Best practices

Key points

Enter material descriptions in local languages

Request for should be checked for descriptions in other languages e.g.

ZH – Chinese might be indicated in original language.

12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

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Return to Main Data

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Main activities	Key points
Alternative units of measure	Request the PC to KG conversion (mandatory)
Go to Basic data 2

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Main activities	Tips / Best practices	Key points
29	Go to Basic data 2 view		30
Enter Basic material	Generic ZPRC number for all ZVER materials	Always 9002975431
Go to Sales: general/plant view

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Main activities	Tips / Best practices	Key points
35	Enter Availability check		Technology Solutions: Always 02 Composite Materials: Always KP
36	Enter Transportation Group			Always 0001	37
Enter Enter Loading Group		Always 0001
***	Packaging Mat type	Entered only for Pallets	000138
Enter Profit Center			Technology Solutions: List of profit centers can be found in the following link. Composites Materials: Check the request form
39	Go to Purchasing view

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Main activities	Tips / Best practices	Key points

40


Enter Purchasing Group

Technology Solutions:

List of purchasing groups can be found in following ZVER Purchasing Groups

Composite Materials: Check the request form

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Enter Plant-specific material status

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Status Z1 is to be used at the time of material creation.

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Activate automatic Purchase Order indicator

Always checked

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Enter Purchasing value key

Always 0001

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Enter GR processing time

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 2

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Go to next view

Plant data / storage 1 view

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Main activities

Tips / Best practices

Key points

Enter Physical inventory indicator for cycle counting

Plant data administrators will change the field value if necessary

Technology Solutions: Default value at the time of material creation – B

Composite Materials: Check the request form

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Go to Plant data / storage 2 view

Nothing should be entered as Profit center data are being copied from Sales: general/plant view

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Save material

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Technology Solutions

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After material code is created Finance and Planning teams from the appropriate plant should be informed to create missing views, contacts can be found in TS MM Support Organization file. Also include costing team sbs_riga_rtr_costing@solvay.

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2.1.3. Extension of material

Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.

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com

Template

Dear (Requester's name),

Please be informed that the material (number) (description) has been (created/extended) for plant (number).

Dears,

Could you please complete necessary views for material set up (MRP, Acct, Costing)?

Material (number) (description)
MOC (number)
Documentation from MOC

Kind regards,

2.1.3. Extension of material

Following MOC procedure plants are obligated to review the existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.Lindsay Schramm should be contacted in case of missing MOC-ID.

NOTE: Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).

To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.

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To extend ZVER material to a Plant, select Sales: General/Plant Data, Purchasing, General Plant Data/Storage 1 & 2, Warehouse Management 1 & 2.

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2.1.4. Extension of Technology Solutions Materials to Sales Organization view

Should be extended only to Intercompany Distribution Channel (9O)

Image Added

Main activities	Tips / Best practices	Key points
Enter Cross-distribution-chain specific material status		Status 63 is to be set at the moment of material creation to allow use of material in operations
Enter Valid from date for Cross-distribution-chain specific material status	DD.MM.YYYY
Maintain Tax classifications	System will automatically determine which Countries' tax lines should be added	Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view

Image Added

Main activities	Key points
Enter Account assignment group	Check the packaging type: F - Pallet (Consumable) I - Drum, pail, Tote (IBC), Bag, Box
Enter Item category group	Always VERP
Note! Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG
Save the extension

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2.2. Material modification

2.2.1. Pre-requisites

Material modification is allowed only if validated by all Plants using the material.
Requests to change Base unit of Measure must not be performed – in this case a new material has to be created.
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.

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Main activities	Tips / Best practices	Key points1
Enter transaction MM03	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Display

2

#	Main activities	Tips / Best practices	Key points
Enter Material number			3
Select Purchasing (or Sales: General/Plant Data) view

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Main activities	Tips / Best practices	Key points
4	Verify the possible Plants related to the Material by clicking on the match code.			5code.
All Plants using the material are listed

If material is open for more than one Plant, contact the other Plants to validate the requested modification.

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If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.

2.

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3.2. Manual modification of material

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#	Main activities	Tips / Best practices	Key points
Enter transaction MM02	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Change2
Select the view containing the field that needs modification			3
Select the Organizational Level for which the modification is requested	Repeat the modification for all Sales Areas or Plants if applicable.
4	Save the changes performed

Appendix 1 – List of contacts

Requests for Packaging requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.

loricollins@solvay

Region	Representative	Email
US and Canada	Vanessa Scott	vanessa.scott@solvay.com
	Leslie Fleming	leslie.fleming@solvay.comLori Collins
	Peter Mertzanis	peter.	mertzanis@solvay.com
	Thierry Leclerc	thierry.leclerc@solvay.com
	Mario Bruins	mario.bruins@solvay.com	LAM	Yarian Cuenca	yarian.cuenca@solvay.bruins@solvay.com
LAM	Abril Gomez (Maternity leave) Replacement: Vincent Cifelli and Eduardo Rubalcaba Guizar	abril.gomez@solvay.com Vincent.Cifelli@solvay.com eduardo.rubalcabaguizar@solvay.com	LAM
APAC APAC	Natpapan Chueakongtrakul (Poon)	natpapan.chueakongtrakul@solvay.com
	Celine Koh	celine.koh@solvay.com
	Catherine Lu	catherine.lu@solvay.com
	Sorrawit Parknondhkul	sorrawit.parknondhkul@solvay.com
	Nathan Purvis	nathan.purvis@solvay.com
EMEA	Thierry Leclerc	thierry.leclerc@solvay.com
EMEA	Sophie DeClaviere	sophie.declaviere@solvay.com
ZPRC/MOC	HazCom	hazcom.rawmat@solvay.com
MOC-ID	Lindsay Schramm	Lindsay.schramm@solvay.com

Appendix 2 – List of Plants in non-GTS countries

Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.

Country	Plant Code	Description
Japan	8524	7418 / Gas Chem Logistic Osaka
Singapore	8506	6062 / Poh Tiong Choon Jurong

Appendix 3 – List of Single Storage Locations

Storage Location	Description
8380	7786 / JF Hillebrand Fremantle
8433	7788 / Jakarta
8496	7722 / BDP Peru Arequipa
8500	7725 / Andimex San Antonio
8503	7988 / Daesung Whse Yangsan
8505	7723 / FH Logist Azcapotzalco
8506	6062 / Poh Tiong Choon Jurong
8507	7725 / Sercabol Antofagasta
8508	7776 / Sinotrans Intl Shanghai
8509	7734 / KWE Logistics Shanghai
8511	7794 / CML Ltd Walvis Bay
8515	7786 / Toll Contr Laverton Nth
8519	7786 / NSS Port Sth Townsville
8520	7008 / XPO Logistic Bristol
8521	7008 / XPO Logistic La Porte
8522	7008 / XPO Logistic Plainfield
8525	7523 / NATAM Express Maua
8527	7794 / Schenker Kempton Park
8528	7734 / Sinotrans Intl Shanghai
8543	7008 / KEMIRA WATER MOBILE
8545	7008 / FLUID ENERGY HATFIELD
8548	7008 / MOBILE SOLVENT EIGHT MILE
8549	7752 / NOVA MOLECULAR PASADENA
8553	7008 / SOUTH COAST HOUSTON
8554	7008 / SPRAY TEK MIDDLESEX
8559	7008 / TOLL COMPACTION NEPTUNE
8589	7734 / Tianjin DLD Beicheng Wh
8605	7794 / Kemira Chem Bradford
8614	7734 / COSCO Logistic Tianjin
8617	7776 / COSCHEM Logist Shanghai
8618	7794 / Praxair Oevel-Westerlo

Appendix 4 – Sinequa

Link to Sinequa Portal

Space shortcuts

Page tree

Versions Compared

Old Version 6

New Version Current

Key

1 OBJECTIVE AND SCOPE

1.1. Objective of this Procedure

1.2. Scope

1.3. Abbreviations

1.4. Roles and responsibilities

2 STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of ZVER material in RCS

2.1.1. Pre-

requisites

2.1.1.1. Accessing MOC Gensuite

Portal - Technology Solutions

2.1.1.2 Checking for duplicates

2.1.2. Creation of material

2.1.3. Extension of material

2.1.3. Extension of material

2.1.4. Extension of Technology Solutions Materials to Sales Organization view

2.2. Material modification

2.2.1. Pre-requisites

2.

3.2. Manual modification of material

Appendix 1 – List of contacts

Appendix 2 – List of Plants in non-GTS countries

Appendix 3 – List of Single Storage Locations

Appendix 4 – Sinequa

Space shortcuts

Page tree

Page History

Versions Compared

Old Version 6

New Version Current

Key

1 OBJECTIVE AND SCOPE

1.1. Objective of this Procedure

1.2. Scope

1.3. Abbreviations

1.4. Roles and responsibilities

2 STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of ZVER material in RCS

2.1.1. Pre-

requisites

2.1.1.1. Accessing MOC Gensuite

Portal - Technology Solutions

2.1.1.2 Checking for duplicates

2.1.2. Creation of material

2.1.3. Extension of material

2.1.3. Extension of material

2.1.4. Extension of Technology Solutions Materials to Sales Organization view

2.2. Material modification

2.2.1. Pre-requisites

2.

3.2. Manual modification of material

Appendix 1 – List of contacts

Appendix 2 – List of Plants in non-GTS countries

Appendix 3 – List of Single Storage Locations

Appendix 4 – Sinequa