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Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":

        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance


      • E.g. 2: France Operation in Financial Accounting:

        • Labels to be used: country_accounting, france, financial_accounting

          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




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Domain: Country Accounting



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Responsibility area: N/A


Table of contents 

Table of Contents
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Scope

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ERP


Frequency

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References

FBL3N; F-03; 46900310


Forms



Attachments



Previous OP <<

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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to clear the entries made in the provision account 46900310.

1.2. Scope

This procedure applies to companies 7580 and 7523.


2. Definitions

See Finance Glossary.:


3. Tasks description

3.1. I do the compensation of provision account

This task is performed with the purpose of analyzing whether the entries made by the controls in provision account, were also released by dispatchers. If the entries have been released, we must cleanclear them up by compensating.

3.1.1. I check the provision account

Go to transaction FBL3N and insert information:

  • G/L account: 46900310
  • Company code: 7523 or 7580
  • Open Items: Actual Current day (day that the procedure is performed)
  • Layout: /OP-05-29CLEARING


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Execute 

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Clearing out RV vs ZC and verify the assignment if the invoice number is equal. 
Types of documents:

  • RV: Provision

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    Extract a Excel Flie by going to List > Export > Spreadsheet

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    Filter only the Subtotal equal to Zero

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    Now it's time to go for the compensation.

    ZC: Grouping (dispatcher affecting the release). 

    Info
    titleObservation

    It is important to check if in the account have values in EUR currency. The compensation of the values must be done in your currency (Documents in USD = compensation in USD, documents in EUR = compensation in EUR). 


    3.1.2. I do the compensation of account

    Go to transaction F-03 and insert information:

    • Account: 46900310
    • Clearing Date: actual dateCurrent Date
    • Company code: 7523 or 7580
    • Currency: USD for the values in $ (US dollar) and EUR for the values in € (Euro).


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    Go to the Image Added and filter by Assigment

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    Enter  


    Then fill the first column with the assignments from the extraction  previously made.
    There is a limit for the selection by assignment, seven at a time.

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     Enter Image Added


    3.1.2.1. I do the compensation without

    difference

    residual items (cents) 


    Select the values that are to be compensated. 

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    Go back by clicking Image Added and select more seven assignments. And repeat this step until all the assignments from the extraction are selected.

    Once all the values by assignment ar selected check Check the box which shows us the differences between the values selected: 

    If there is no values in the line not assigned click Image Removed and save the document number. 
    Otherwise you have to check if the values are correctly selected, or if it has residual items.Image Added put the reference BO - SCMA. 

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    Save Image Added


    3.1.2.2. I do the compensation with residual items (cents) 

    When there are residual items, for different reasons, these values must be allocated in expense accounts, through the key "Z02", as you can see below:

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    Click in  .


    And insert the value of the difference in the document type ZC. Double click in the field will be filling with the value automatically. 


    Then fill the field "RCd" with "Z02", and press enter.

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    If there is no values in the line not assigned click Image Added put the reference BO - SCMA. 

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    Save Image AddedThe value in the line "Not assigned" must be zero. 
    Click Image Removed and save the document number. 

    End of document.

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