Table of contents

Scope

ERP

   

References

Attachments

1. INTRODUCTION

1.1. Objectives and scope of this procedure


This OP explains how to create an Industrial & General Supplies Material.

1.2. Material groups in scope

Material Type

Purchasing Organization

Description

Division

ZERS

3004

INDUSTRIAL SUPPLIES

WA

ZHIB

3001

GENERAL SUPPLIES

WB

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Prerequisites

2.1.1 Verify possible duplication of article in RCS

#

Main activities

Tips / Best practices

Key points

1

Enter transaction MM03



#

Main activities

Tips / Best practices

Key points

2

Run a search in Material Description

With Wildcards to best describe

Open the Article creation request in XLS, Copy the short text from the desirable article to create and run a search in Material number/Material description with wildcards.

3

Hit Enter



#

Main activities

Tips / Best practices

Key points

4

Verify entries found



5

Compare results with the Article "short name" mentioned in the XLS (that was the base of your search). If there is a similar name mentioned in the result search or you have doubts about the Article already been created, contact the Requester to clarify.


If result points to or if the requester mentions a new article need to be created then proceed with the creation.

2.2. Creation of articles in RCS

#

Main activities

Tips / Best practices

Key points


Enter transaction MM01



#

Main activities

Tips / Best practices

Key points

6

Enter Industry Sector


Always choose "Chemical Industry"

7

Enter Material Type


The 2 mostly  used are:

1.Industrial supplies  [ZERS=3004] – mostly used

2.General supplies [ZHIB=3001]

8

Hit Enter



#

Main activities

Tips / Best practices

Key points

9

Select a View

Select at least "Basic Data 1" view to enter the material creation panes.


10

Hit Enter




#

Main activities

Tips / Best practices

Key points

11

Enter Material Description

Short Description always in Capitals

Described in XLS as "Material Description"

12

Enter Base Unit of Measure

Pay attention to the language of the Excel and SAP.

Described in XLS as "UOM"

13

Enter Material Group

Check always if the material group provided is valid or not (GPS Table)

Described in XLS as "Material Group"

14Enter Division
  • ZERS 3004 on .xls = WA in SAP
  •  ZHIB 3001 in .xls = WB in SAP
Described in XLS as “Material Type”

#

Main activities

Tips / Best practices

Key points

15

Article has HSE requirements.

Not all articles have HSE requirements. If this field on the Excel file is empty, skip to step 18.


#

Main activities

Tips / Best practices

Key points

16

Go to Basic Data 2 and insert DG indicator profile


Key is always ZHS

17

Got to tab "Purchasing"



#

Main activities

Tips / Best practices

Key points

18

Insert the Purchasing Key Value

This will enable to send reminders on the defined dates.

Always 0002

19

Hit the Additional Data button

 

 

#

Main activities

Tips / Best practices

Key points

20

Add the 11 languages for material short description.


11mandatory languages are: EN - English, FR - French, PT - Portuguese, ES - Spanish, IT - Italian, NL- Netherlands, DE - German, PL - Polish, JA - Japanese, KO – Korean and ZH – Chinese

Always CAPITAL letters

Source name to copy is available in the XLS.


11mandatory languages are: EN - English, FR - French, PT - Portuguese, ES - Spanish, IT - Italian, NL- Netherlands, DE - German, PL - Polish, JA - Japanese, KO – Korean and ZH – Chinese

Always CAPITAL letters

#

Main activities

Tips / Best practices

Key points

21

Insert the Long Text description in SAP text box – Purchase Order Text


Source in Requester XLS

22

Repeat the process for additional languages

Press for additional language and copy

Three languages are mandatory: EN, FR and DE

#

Main activities

Tips / Best practices

Key points

23

If the article has HSE requirements, click the Icon - "Create Text"

If the article doesn't have HSE requirements, skip to step 31.


24

Copy the "long text" provided in the XLS as it shown in #22



25

In the end of long text, insert "EXIGENCE HSE: "



26

Click the Icon - "Insert Text"



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Main activities

Tips / Best practices

Key points

27

Insert the HSE text code into the Text name


Include only part of the HSE text provided in the XLS "ZHSE_FR_15"

28

Insert the language the language



29

Hit Enter and Save


Follow the procedure for additional HSE line in the XLS file.

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Main activities

Tips / Best practices

Key points

31

When all relevant data has been entered, exit the article creation by saving it with .



2.3. Article modification

2.3.1. Pre-requisites

When there is a request to modify an article, that Article mustn't be used by more than one Plant.

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Main activities

Tips / Best practices

Key points

31

Enter MM02 for Article modification



#

Main activities

Tips / Best practices

Key points

32

Enter the Article number



33

Select the PURCHASING view



#

Main activities

Tips / Best practices

Key points

34

In Plant, verify all possible choices for the Article



35

Display the possible Plants related to the Article by clicking on the matchcode.



If more than one Plant associated with the Article (please see step 26), contact the other Plants to validate a possible modification approval.

    1. If the answer is positive, change the material as shown from step 37 to 42
    2. If the answer is negative, create a new Article with following Chapter 2.2 of this OP, associated with the Plant that made the request.


2.3.2. Article manually modification

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Main activities

Tips / Best practices

Key points

36

Enter MM02 for Article modification


Manually modification

#

Main activities

Tips / Best practices

Key points

37

Enter the Article number.
Hit Enter.



#

Main activities

Tips / Best practices

Key points

38

Select "Basic Data 1 View to enter the article in editing mode.



39

Click .



#

Main activities

Tips / Best practices

Key points

40

Make the changes necessary.

You can navigate through the different tabs by clicking


41

Save the modification by clicking .



2.3.3. Article mass modification

#

Main activities

Tips / Best practices

Key points

42

Enter transaction MM17



Important note

This transaction should be used with maximum precaution. It allows modifying in MASS almost all article fields and this may cause several problems if not used carefully.

Selecting Tables:

In mass maintenance, you must decide which tables of an object type are to be changed. It is possible to make changes in several tables at the same time. If you select several tables, only objects that meet your selection criteria in every table will be selected.

#

Main activities

Tips / Best practices

Key points

43

Select tables to maintain



44

Select fields that is necessary to modify

Should be only selected the field/fields that need to be modified


Example

If we receive a request to modify the material group for several materials and if all pre-requisites are verified we can select field MARA-MATKL

Insert material numbers to be modified and run. On layout fill the new material group as marked and then press 'Carry out a Mass Change'. All materials groups will be modified to the new one selected.


2.4. Article Display

#

Main activities

Tips / Best practices

Key points

45

Enter transaction MM03



#

Main activities

Tips / Best practices

Key points

46

Enter the material number and hit Enter



2.5. Article suppression

#

Main activities

Tips / Best practices

Key points

47

Select the views that need to be displayed and hit enter.




#

Main activities

Tips / Best practices

Key points

48

Enter transaction MM06.




#

Main activities

Tips / Best practices

Key points

49

Enter Article number



50

Verify how many plants are associated with the article

To see the list, click on the Matchcode on the "Plant" field.

a) To delete the material for only 1 plant, select the plant.

If the material needs to be deleted for all plants, leave the field blank.

#

Main activities

Tips / Best practices

Key points

51

Tick the Material checkbox if the material must be suppressed for all plants.



52

Tick the Plant checkbox if the article must be suppressed only for the designated plant.



53Click changes button to confirm prior modifications made in the specific article

54Update the reference SHORT NAME with *OBS* in the beginning of the text (Follow chapter 2.3.2 of this OP).

3. REFERENCES

This procedure refers to the documents listed in the table below:

File name

Document type

Document title

List of OPS related to PRO 20.1

PRO

xxxx


4. ATTACHMENTS

The following documents are attached to this procedure: