Overview
Convergence Contract Workspaces allow you to share information with your colleagues as well as collaborating with them on common projects. The functionality described here enables you to share a Contract Workspace with your internal stakeholders, not being Convergence users and not belonging to the Energy or Raw Materials domains. This last point for antitrust reasons. To achieve that you can :
Table of content
As a buyer I want to share my Contract Workspaces with my Internal Stakeholders
Convergence allows you to grant access to your Contract Workspaces to your Internal Stakeholders so they can work along with you.
STEP 1
Access to one of your Contract Workspaces you would like to share with its Solvay’s internal stakeholders through the Supplier Management app, Contract Workspaces tab
STEP 2
Once on the selected Contract Workspace, click on the “Grant Access to Contract Database (BETA)” button
STEP 3
After doing so, an email template will be displayed
Fill-in the “To:” field with the email address of the internal stakeholder of the contract ; note that it has to be a @solvay.com email address (you can put several email addresses separated by a “;”)
If needed, adapt the text of the email’s body
At the foot of the template, a section displays the attachments of your Contract Workspace and indicates they are private or not ; if you want to attach it to your email, tick the checkbox “SELECT FILE”
Once you are done, click on the “Send Email Internally” button
N.B. : Sending a private attachment through the email does not mean it will be accessible from Convergence ; to do so the attachment within Convergence should be shared manually through the “Sharing” button of the Attachment Console section
STEP 4
After you have sent the email, you are able to track this activity in the related list “History Activity” of the shared Contract Workspace
Share private attachments
As we have seen earlier you can make your Contract Workspace’s attachment private. By doing so, you are the only one who can access it. You can also share it with only specific people.
STEP 1
Access you Contract Workspace and click on the “Sharing” button of its Attachments Console
STEP 2
Enter the name of the person you want to share your private file with in the “User” field and then click on the lookup icon to find. Then click on the name to select the person.
STEP 3
Once you are done, click on the “Add share” button. The person you selected will be added to the “View Private Files” list of your Contract Workspace with the type “Manual Sharing”
Once your list is up to date you can use the “Go Back” button which will bring you back to your Contract Workspace
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