PPV: Suppliers>>>Contract

Indicators

Description

Contract Screen

Main information

Tool

ARIBA : Contract Management

Process

Sub-Process

SPP : Solvay Purchasing Process

Process: 3 Negotiate and Contract

Sub-Process: 3.2 Contract

Definition

Measuring the number of Purchasing contract and the annual amount.

Zone

Worldwide

Scope

All Contracts store in ARIBA (according to ARIBA process*), excluding:

contracts status "Closed"
contracts Domain "Energy".

All corporate functions are gathered in "CBS function".

Loading data Frequency

Monthly

Expected Evolution

Decreasing "Expired Contract" number and amount.

Useful Tips

Caution

Getting the portfolio according to the Buyers name. Through Bookmark functionality, you can keep it!

ARIBA is based on hierarchical data, it raises the high level but not the low level except if it was selected by buyer.

Screen

(click on the screenshot to enlarge it)

Number of Contracts

Features

Lifecycle contract in ARIBA is related to Status, in contract screen we keep 2 main status:

Status in QlikView	Status in ARIBA	Expiration date	Description
Draft	Draft	"Y": expiration date of the contract has been exceeded "N": expiration date of the contract has not been exceeded	The contract has not Published it means: The systems does not take into account the expiration date to change the status to "Expired"; The buyer in charge of the contract will not receive notifications related to the notice period or the expiration date.
	Draft Amendment
	On Hold
Published	Pending	"Y": expiration date of the contract has been exceeded "N": expiration date of the contract has not been exceeded	The contract has Published it means: The systems takes into account the expiration date to change the status to "Expired"; The buyer in charge of the contract receives notifications related to the notice period or the expiration date.
	Published
	Expired
Closed	Closed	The contract is closed by buyer in charge of the contract regardless of the expiration date.	Closed contracts are not raised by QlikView. Closed contracts mean that the commitment with the supplier about a subject has been ceased.

Annual Contract Amount

Features

A contract in ARIBA can affect several GBU, Zone/Country and site and Domain/Segment.
Contract impacting several GBU

The contract amount is a global amount it means that there are not split according to GBU, Zone/Country/Site and Domain/Segment.

The Annual Contract Amount is equal to:

Contract amount / (Expiration date in Year- Effective date in Year)

If a renewal period has been sent in the contract, the expiration date will include the extended period.

If the contract has not expiration date ("perpetual" term type), the annual amount will be equal to 0 (case for the contract created before July 2013).

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