Monitor GBU Org Changes

The purpose of this Section is to provide a step by step procedure to execute User Replacement Program.

• The replacement program is launched from the record of the user that will substitute the old user.

• The old user should already be inactive before launching the program.

• The daily replacement will occur at 1AM everyday.

• You cannot assign a replacement date in the past or for the current day, only for future days.

• Only System Administrators,System Admins (Lite), and GBU Data Stewards can initiate the replacement process.

1. Salesforce cases
2. direct notification (EMail, call)
3. Last Login Date => report specified below
4. Removal from HR database

1. Open this report to track users last login date
2. Contact the manager to confirm the user can be deactivated (if last login older than 120 days)
3. If Manager agrees, apply the Process "User deactivation"
   

1. Download this HR data users report from Salesforce

2. Rename it SFDC users on your PC and open it

1. Open this other Excel file from Wiki (Changes in HR database.xlsx) that contains 3 tables named

• • This_Month
  • Last_month
  • Table_Users
    
    

In the Changes in HR file

1. Copy the data of column A
2. Paste data after the last entry of column E
3. Delete old table rows of column E (those before you pasted the data of column A)

1. Ask file of all identified Spp users to Angela Reganall. Copy the data in column under the header "Email" [ file generated in User Maintenance process (Point 3.3) ]
2. Paste data in "This_Month table", after the last entry of column A
3. Delete old table rows of Column A

1. Filter User Status (column F) on value = "User Removed"
2. Identify Active Users and their Managers incolumns G & H
3. For these still active users, Apply the Process "User deactivation"