Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain: Country Accounting

Responsibility area: N/A

Table of contents 


Scope


ERP


Frequency

 

References

FBL3N; ZZF_POSTING_FILE 


Forms

BE - VAT on Cars Leasing Posting


Attachments



Previous OP << BE - VAT on Car & Bike >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to calculate the VAT recoverable related to the car & bike leasing amounts taken from the salary of the employees.

1.2. Scope

This procedure applies to all Belgium companies.


2. Definitions

See Finance Glossary.


3. Tasks description

During the year, on a monthly basis, the Human Resources department takes from the salary paid an amount concerning the leasing of the cars & bike.
For the year end closing, the accumulated VAT recoverable on those amounts has to be calculated.

3.1. Responsibilities

Responsibility of Finance Operations:

  • Performing the calculation and the posting for VAT on cars & bikes.
  • Check the final consistency of the amounts.

3.2. I calculate the recoverable VAT on car & bike leasing

1) Run the transaction FBL3N and use variant: 3S BE VAT CARS. Update dates.


2) Filter by doc. Type "H0" and subtotals by company code. Export from SAP to excel and make the calculation.


3) In the excel file, calculate 21% of the balance for each company and prepare the posting.

E.g. Cy 5978: 59.051,32 / 1,21 = 48.802,74€, where the posting data is the following:
a) Doc date: 31/12/2018
b) Doc. Type: S1
c) Doc. Hdr Text: TVA/S Contribution personnel Voitures Vélos 2018
d) Posting Scheme:
40) 6140230000 – 59.051,32 (for the total amount)
50) 6140230000 - 48.802,74
50) 2451040032 - 10.248,58 (21%) VAT 


4) Go to transaction ZZF_POSTING_FILE and upload your file. For each posting attach the excel file updated with the year data.

5) Inform accounting managers and local accountants about the SAP documents posted.


Contacts


End of document.