Objective and Scope

1.1   Objective of this Procedure

This procedure describes the Group requirements for Costing – Internal Controls 

It includes:

• the roles and responsibilities within the SBS RtR organization
• the tasks to be performed
• the related deadlines.

1.2   Scope

This organizational procedure (P) applies to all companies included in the Solvay Business Services scope of entities.

This procedure takes effect as of disclosure of the document to the Group.

2. Reference Documents

SBS-P-RTR-05-005 Closing Calendar

GAR List of companies

3. Definitions

Costing - Glossary

4. Organizational Procedure

4.1   General Roles and Responsibilities

RtR PE Costing :  Process Management Team – WW level

• PE Costing is the owner of the process for the Group at a worldwide level

• Ensure efficient governance of the process through rules definition, communication and enforcement.

• Manage internal controls on Costing and Cost Accounting

The Process Expert will work closely with a Delivery team in charge of RtR activities organized as follows:

RtR Regional Operations Process Managers

• Deploy procedures / orientation defined at RtR Process Management level

• Manage the delivery accounting team in each region 

RtR Regional Costing Manager

• Deploy common/standard procedures and support local teams

• Establish the link between Process Management and Delivery team in each region
• Mostly act as supervisors to ensure process efficiency and performance enhancement

• Create/Maintain the controlling network 

• Leverage the controlling network to achieve process efficiency and transmission of required expertise

RtR Service centers 

• Perform daily operations related to the Monthly closing process, in line with guidance and rules defined upfront, for activities not requiring proximity to customers or specific local knowledge

• Optimize and standardize operations, as well as documentation materials (mostly Operating Procedures).

• Offer standard services and conduct related internal controls

• Three centers serving their regions as well as the whole world, and coordinated worldwide (Lisbon, Curitiba, Bangkok)

Non-SBS Roles:

Corporate Controlling

• Responsible for giving instructions on process objective

Group Accounting Reporting (GAR)

• Responsible for giving instructions on process objective

GBU Finance Responsible Assigned (FRA)

• Responsible for validating Costing processes

4.2   Costing Monthly Closing: General Process Description

4.2.1 Costing Monthly Closing  Roles and Responsibilities

The Costing Monthly closing activity implies inputs and responsibilities from various actors in the organization, as described below:

4.2.1.1    SBS actors of the Costing Monthly closing

4.2.1.2    Non-SBS actors of the Costing Monthly Closing