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1

A request for PIR creation must always have attached a vendor offer. This offer is usually in pdf format and is the vendor terms for supplying the article/service.

2

Ensure that all this information is completed by the requester (provisioning); if any mandatory field is missing the request should be returned.

Only the vendor material number field (supplier's reference) is not mandatory.

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3

Check if there is not another source of supply, by verifying if a PIR is already enter transaction ME1M.

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4

Insert the number of your article.

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Execute.

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7

If you have an output you must analyze it.

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There are 2 PIR created but not active (marked for deletion).

If one of them is linked to our supplier – we can active it.

9

There is an active PIR.
a) Identify the vendor number

If the request is to add another vendor, we should suppress the one active and create a new PIR.

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Afterwards check if the article is linked to a contract by entering transaction ME3M

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12

Enter transaction ME11.

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13

Fill the supplier's code.

If supplier is included in the contract-cadre list use the folio number of mother-house, otherwise the order will be settled to the wrong one.

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Insert the article number

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Insert the Purchasing organization.

a) If Purchasing Organization is 3400, we should flag *Consignment instead of Standard in the Info Category field.

Purchasing Organization:

• 3001: General Supply
• 3004: Industrial Supply
• 3400: Consignation*

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Insert the Division / Plant.

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Add Supplier's material reference (if provided)

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Enter the order unit of the PO (to be created).

If the order unit is different from the one recorded in the article, the modification has to be performed to avoid having a wrong unit on the PO.

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Always take in consideration if there is a conversion in quantities

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Enter Tab Purch.Org. Data 1

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Days that supplier needs to deliver the material.

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Purchasing group code is defined taking in consideration if supplier is in contract-cadre list or not.

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Standard Quantity – Insert 1 by default.

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VAT code – If foreign it is mandatory to fill the procedure.

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Ãckn Rdq. field always flagged.

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When both plant and vendor are from different countries, you must insert the import procedure along with the correspondent VAT code, whether if is to E.U. or Non-E.U. members.

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If nothing is mentioned from requester or from supplier (See quotation), we choose CIP by default in order to avoid any blockage in future purchase orders.

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According to Division / Plant, identify the site name.

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Insert Unit Price.

a) Attention: Currency is automatically defined by supplier code

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Click on Tab Conditions

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Insert the date of modification as validity start

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Insert end of N+3 year as validity end.

Valid until: Modify date to (N+3) Example: 31.12.2020

Do not leave validity until 31.12.9999

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Insert the price

Never update the price including the transportation

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Go Back in Green Arrow

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Enter Tab Texts.

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To add long text in the purchase order field, go to Environment material.

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Go to Tab Basic Data 2.

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If field DG indicator article profile is completed with code "ZHS", the Article Long Text should not be added.
If field is in blank go to next step.

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Go to Additional Data

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Choose in Tab selection the option: Basic Data Text.

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Copy "Long Text".

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Double click on the purchase order text

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Copy / Paste text

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Your text is saved

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Enter transaction ME1M.

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Insert the material code to check your PIR number.

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Check that the PIR is for your division / plant.

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Flag the PIR in order to modify the record.

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To update new prices click Tab Conditions.

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Select Option : Nouveau avec modèle

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Insert the date of modification as validity start

If exists a PO, the PO creation date should be the Validity start Date

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Insert end of N+3 year as validity end.

Valid until: Modify date to (N+3) Example: 31.12.2020

Do not leave validity until 31.12.9999

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Insert the price

Never update the price including the transportation

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OT – Outside tolerance
IT – Inside tolerance
BR – Buyer request
PK – Packaging (Just change Packaging, not the price)

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