Presentation
The Facilities Dashboard (project code 6833) was designed in 2017 to help monitor Facilities Sites (headquarters).
Dashboard owners: Ana Cordeiro, Veronique Cock.
Scope
The Dashboard displays current and previous year, and it is reloaded once a month on the 10th of the month.
Target Audience: Facilities Excellence Function (around 12 users).
Security: the users have access to all or nothing in this dashboard (no specific confidentiality).
The dashboard can be accessed via the Qlikview Access point and then selecting the “Facilities Dashboard”.
If you do not see the dashboard in the Qlikview Access point, it means you do not have access to it. You can request the access via this online form (it will be submitted for approval to the dashboard owners).
Sources
The Facilities dashboard displays data from the BW HR system (Headcount), BW Fixed Costs query from WBP, Google Spreadsheets for Facilities Budget and mappings, and Archibus (FMIS tool). All theses sources are reloaded once a month on the 10th of the month.
QV - Facilities Dashboard - Sources File
Mapping Files
4 Google Spreadsheets are available to do the mapping between the different sources of the dashboard.
They have to be updated every time there is a change in the mapping by the dashboard owners, especially if there is a new Site in Archibus or a new Site under Facilities Excellence's perimeter.
Be careful, the columns titles and the structure of the file should not be updated in order to allow the automatic reload in the dashboard!
| Facilities Budget | Site Mapping | Cost Type Mapping | Room Type Mapping |
|---|---|---|---|
| Budget File | Site Mapping File | Cost Type File | Room Type File |
Update budget HC, PEOPLE, FOOTPRINT, SERVICES, SALES by Site and Year | Update all columns to have the mapping applied in the dashboard | Calculate SQM = 1 = we take this Type for SQM calculation in the dashboard | |
| Add 1 new line by new Site | Add 1 new line by new Site (several lines if several codes for HR or WBP systems) | Add 1 new line by new Fixed Cost Group 3 Key | Add 1 new line by new Room Category |
| Replace Fac Site Key by Archibus Code when the Site is integrated into Archibus | Replace Fac Site Key by Archibus Code when the Site is integrated into Archibus |
Main KPIs
Active HC (Active Headcount) = number of Active employees (internal) from HR PQ2 system, for FE (Facilities Excellence Function) or Total Solvay Group.
BDG = Budget (HC, PEOPLE, FOOTPRINT, SERVICES, SALES) from shared google Spreadsheet, by Site and Year.
Fixed Costs = Fixed Costs at Destination in Euros for Facilities Function from WBP system.
GAP Year = (BDG Year KEUR / 12 * nb Months YTD) - Fixed Costs YTD.
SQM = Square Meters from Archibus (only for Offices, Meeting rooms and Open spaces).
WS = Work Stations = Room Capacity from Archibus.
Nb Residents = Room Occupancy from Archibus.
Free WS = WS - Nb Residents from Archibus.
Contact Maintenance Team
Please open an IS Request in Freshdesk when there is a new Site under Facilities Excellence's perimeter, so that they can update the Map file.
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