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Cost Centers requests using the Workflow  

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The procedure can be used for all type of requests:

  • GL account (mandatory)
  • Profit center (mandatory)
  • Misc request (mandatory)
  • Cost center (optional - prefer the usage of the workflow)
  • GL at company level (optional - prefer the usage of the workflow)

however if you want your request to be processed quickly , it is recommended to use the following process when it is possible

  • GL account (the GL account is processed immedialty)
  • cost centers (the reqponse time is faster as all controls are already done by the workflow)


STEP 1

As the processes differ depending on the type of action (create, update, lock, unlock) and the ERP system involved, a separate request must be submitted for each system and each specific operation. 


In SAP PRS 050 go to transaction ZZF_MDWF_REQUEST. Select "Cost center" in category field and "Create" in action field. Populate the title and the system landscape. 


STEP 2

Open the tab  ,  click "append row" button (1) and  create as many rows as cost centers you want to create / update (2). 

Never use the yellow line to enter your request, it is a technical line used for mass changes only.



STEP 3

Fill mandatory fields listed below and press check.


Create from reference

You can use an existing cost center to pre fill the information and replace the existing cost center codes by the ones to be created and adapt the information to your requirement.


Use Excel

When you are dealing with a larger number of entries it might be more efficient to use Excel: 

    • Prepare an Excel document with the list of cost centers you want to process.

    • Copy and Paste it into the request.

    • Press the <check> button. As a result the data are loaded.

    • <Submit> the request when it is completed.

PF2                                                                                                                                                                                    


WP2


STEP 4

Correct any errors identified by the system, save and submit the request. SAP will generate a ticket number. 

You can only submit a request once you have corrected all errors [red border around the cell]



STEP 5

Return to the transaction ZZF_MDWF_REQUEST, insert the ticket number and press "Take in charge" followed by "Approve". 



STEP 6

In Master Data Tab, click "Check" button followed by "Call transaction - Force call transaction on errors". 



STEP 7

Approve the creation of the cost centers by clicking "Approve" button.

This should be the expected result. The cost centers are created.





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