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Objective and Scope

Table of Contents

The purpose of this Section is to provide a step by step procedure to execute User Replacement Program.


 

Consideration before launching the replacement program

  • The replacement program is launched from the record of the user that will substitute the old user.

  • The old user should already be inactive before launching the program.

  • The daily replacement will occur at 1AM everyday.

  • You cannot assign a replacement date in the past or for the current day, only for future days.

  • Only System Administrators,System Admins (Lite), and GBU Data Stewards can initiate the replacement process.

Step By Step Procedure

1Confirm that Freshdesk was requested/approved by GBU User Responsible and that contains the User creation template  attached and well filled .If request is clear and a single GBU Access is being requested, proceed with the next step

 

2Write the name (full or only part of it) of the inactive user that will be substituted by the user from which you launched the replacement program then click next.

3

Users that match the name you gave in the previous screen and that are inactive will be shown here, select the user you want to substitute and click Next.

If no valid match has been found, confirm the name is correct and that the user is inactive.

4

On the top of the page you will be able to confirm the users involved in the process as well as a list of fields that will always be updated if old user is present in those fields.

In addition to these you will also be able to select optional fields to also be considered during the replacement process as well as the date when the replacement should take place. Once done click Next.

5On this screen you will be able to review all the information pertaining to the replacement. If you need to change some parameters click Previous, if you are ready to schedule the replacement click Next.

6

Once the replacement has been scheduled you will receive the message that the user was successfully updated with the parameters you defined and the replacement will occur on the date you defined.

By clicking Finish you will be returned to the user record from which you launched the replacement program.

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