Click here for the overview presentation of PM Master Data.
Click on the headings in blue here below to get the details for each type of Master data.
1.1 Functional Location
Functional Locations allows to represent/describe technical installations in SAP and can be organized hierarchically according to functional, process-related or spatial criteria, so that upper elements represent large areas (a complete Production Unit with its differents sections/sub-sections), while lower elements represent more precise locations or process functions. Each individual Functional Location represents a place/a process function at which maintenance tasks can be performed.
Functional Locations structure is the backbone of the Maintenance information system. It allows to organize most data used in Maintenance (technical documentations, procedures, breakdowns, costs...)
Techinical objects (Equipments) can for example be installed at Functional Locations, in order to describe the physical devices used to fulfill the process function identifed by the Functioal Location.
1.2 Equipment
A piece of Equipment identifies an individual physical device / machine in the technical installations (a reactor, a pump, a motor ...), which is maintained independently. Equipment are generally installed on a Functional Location, and can - during its lifetime - be moved to different locations.
Using Equipment allows you to perform the following functions in the system:
- manage individual data from a maintenance perspective for each individual machine/device : general information, technical characteristics, instructions ...
- record individual maintenance activities for each technical object
- keep historical information of all the maintenance tasks performed for a technical object.
1.3 Assembly
Assemblies are used to
- define - in a generic manner - the main basic components of a category of Equipment. For example for pumps: impeller, shaft, coupling,... At each breakdown of a piece of Equipment, it will allow to specify the part which is damaged.
- organize long bill of materials in sub-sections, so that each Assembly will regroup spare parts logically ; for example those for a specific part of a type of Equipment (eg. spare parts for the shaft in a Pump).
1.4 Bill of Materials
A bill of material (BOM) is a complete, formally structured list of the components (spare parts) making up a technical object or an assembly. It contains the material numbers of the individual components together with their quantity and unit of measure. The components can be stock or non-stock spares.
Bill of Materials
- can be specific to a Piece of Equipement or a Functional Location, or can be generic (for example : for all pumps of a specif model)
- can be organized in a structural way (using Assemblies) so that each level regroups spare parts specific for the assembly.
Maintenance BOMs are used to easily identify the appropriate spare parts when repairing a piece of Equipement (or Functional Location).
1.5 Task List
Maintenance Task Lists describe a sequence of individual maintenance activities which must be repeatedly performed within a company.
There are three types of task lists that can be distinguished from one another using indicators:
- Equipment Task List
- Functional Location Task List
- General Maintenance Task List
Use
You can use all three task list types for ongoing and planned maintenance.
1.6 Document Management System
The Document Management System (DMS) is created in SAP to identify the key data of the electronic document (description, owner, status….), path to storage location and link it to SAP objects.
The DMS allows:
- To describe/identify any type of electronic documents (drawings, procedures, pictures …) stored in/out of SAP
- To link these documents to Functional Locations / Equipment / Materials…
- To open/display these documents from SAP in any type of object.
The documents can either be located (stored), on a shared drive in an External application and on Internet in the SAP database (vault).
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