RPA CHAMPION

• • Contribute to the awareness of RPA within Finance SL
  • Be the main point of contact for Smart Automation team in the Finance SL
  • Review the Design and UAT’s phases outcomes
  • Follow up the usage of the live bots for Finance
  • Lead change management initiatives in coordination with the Smart Automation team
  • Contribute to the standardization of activities to be robotized
  • Escalate robot-related issues within Finance
  • Support Finance SL on the identification of activities to be robotized

SMART AUTOMATION TEAM

• • Automate new activities
  • Monitor existing activities
  • Maintain existing activities (improvements and bugs' fixing)

ROBOT MANAGER

•     For Live Robots:

  • Monitor execution results and robot performance (KIBANA)
  • Request for Robot execution adaptation at any relevant process change
  • Detail the analysis of activity exceptions
  • Inform IARM* team about any scope extension or process change for the robots with a Financial impact (via internal_audit_risk_management@solvay.com)

          _{*IARM - Internal Audit & Risk Management}

•   For Under construction robots:
  • “Meet” his/her Robot before the go-live to learn how it will work

ROBOT OWNER

•     For Live Robots:

  • Follow up the FTE savings (forecasted vs realized)

•   For Under construction robots:
  • Propose new ideas for RPA, by filling in the dedicated Google Form
  • Ensure standardization prior to RPA
  • Describe the AS IS process
  • Introduce the Robot to its new manager after UAT via clarification sessions, written communications, tutorial videos... 

END USERS

• Acknowledge the existence of the live robots
• Understand how the robots work
• Know what are the actions/steps required from them on a given robot process (Robots’ User Guides)
• Run the alternative manual process in case of robots’ disruption and/or bug
• Contact the Smart Automation team (via ticketing), if any issue is detected on a given robot
• Bonus: help the new colleagues to get to know our robots and how they work!!!