Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Responsibility area:
Table of contents
1. Objective and Scope
1.1. Objective of this Operation
The purpose of this document is to assist employees who need to forward miscellaneous checks to Solvay's financial area.
1.2. Scope
Solvay Legacy
2. Definitions
See Finance Glossary:
2.1. What is a Miscellaneous Check?
These deposits are rebates from vendors, tax refunds from taxing authorities, HR benefit refunds for medical payments, employee payments for FEDEX, etc.
Example 1: we can receive a check regarding a value that will be non-invoice.
Example 2: AP supplier refund checks.
3. Tasks description
Receiving financial amounts via check is a common practice employed by US companies. In order for the amounts to be recorded in the company, it is important to be able to recognize which cost elements and cost objects each amount received will have an impact. Otherwise, the allocation of the value cannot be finalised or it will even be allocated incorrectly, generating a waste of time and even reflecting erroneous accountability to the government and our shareholders.
Thus, for its proper accounting record, it is necessary to forward the check to the Financial area, together with the correct information on the allocation of the amounts.
3.1. I get the check
After the receipt of the miscellaneous check, the responsible person must fill in the attached form attached here.
3.2. I fill out the form
In order for the financial area to be able to record the information regarding the amount received, please Fill out the fields below:
If you have doubts about what fields you should fill, you can watch this explanatory video about the form.
If you have doubts about filling in the Company Code, cost object information, you can contact the following Controllers responsible for the companies:
4291 / 6401 - João Jr - joao.junior@solvay.com |
5782 - Brett Linkinhoker and Miguel Cardoso - brett.linkinhoker@solvay.com and miguel.cardoso@solvay.com |
4290 - Shaula Zucchi - shaula.zucchi@solvay.com |
3384 - Geovany Brito - geovany.brito@solvay.com |
4045 - Leticia Souza - leticia.souza@solvay.com |
3.3. I send the physical check and form to the LockBox
After completing the form with the necessary information, print it, sign and mail both the check and the form to Lockbox 23275 (New York, NY 10087-3275).
The US mailing instructions for Lockbox 23275 are below:
- SOLVAY FINANCE (AMERICA) LLC
- P.O. Box 23275
- New York, NY 10087-3275