Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain: Country Accounting

Responsibility area: N/A

Table of contents 


Scope


ERP


Frequency


References

FBL3N; VL06O; KB11N


Forms

FR - RCS Interplant Transport Costs Transfer

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Attachments



Previous OP << FR - Interplant Transport Costs Transfer (SCo) >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to reclassify and correct the transport cost in the cost center of the plant of the incoming flow of the merchandise.

1.2. Scope

This procedure applies to legacy Specialty Operations (now cy 6422) of company ZFR3.

2. Definitions

See Finance Glossary


3. Tasks description

3.1. Responsibilities

Finance Operations team is responsible to perform the cost reallocation and inform the plant controllers of the transfers done.

3.2. Periodicity

This procedure should be executed during all monthly closures on D1. 

3.3. I reallocate the transport costs

The shipment of merchandises between plants of Rhodia Operations has in the account assignment a cost center linked to the plant of the outgoing flow. However, the transport cost should be accounted in the cost center of the plant of the incoming flow of the merchandise. 

3.3.1. I run the SAP transaction /n/PBS/FBL3N



Execute .

Extract the result as below:

System> List> Save> Local File.

Select Calculate with spreadsheet> validate.

Select the directory and name the file. 

3.3.2. I open and format the extraction of account 98150930

Delete Columns A / B / E / H (the blank ones).

Delete Rows 1-5 and 7th (the blank ones). On the column « Amount in Local Currency » sort by amount. In the end the file should look as in tab “CPTE” of file FR - RCS Interplant Transport Costs Transfer. (update)(error)

3.3.3. I compute the amounts of the current month

Open the file from previous month which will allow the accounting of the amounts of this month.



On CPTE tab, remove all items in the yellow cells. Copy the extraction of account 98150930 and paste in this file.

In column D all texts must begin with 000 ... if this is not the case, remove the preceding figures including space.


In column H, put formula below and then copy this formula to all rows:

Copy all transport numbers from the H column.

3.3.4. I run the SAP transaction VL06O

On Transaction VL06O, Select List Outbound Delivery.


There are planned transports that have the imputation automatically corrected. Delete these ones which concern the following plants: 7852 - Chalampé; 7822 - Belle Etoille; 0273 - Valence.

Go down to shipment number and click on multiple selection button:


Click on « load clipboard » to paste shipment numbers.

Do not select any dates to guarantee all shipments are displayed.




Validate and Execute .


Click to select a layout:


Select /AC VL06O.


Extract by clicking Local File:

Select Calculate with spreadsheet> Validate.

Select the directory and name the file.


Open extraction VL06O transaction; delete columns A and B, lines 1 and 3 (the blank ones):

In the end the file should look as in tab “VL06O” from file FR - RCS Interplant Transport Costs Transfer. (update)(error)


In the File tab VL06O delete items from the previous month, except the first line:


Paste elements from the VL06O of the month:


In column I insert formula and drag down 

Thus, in the column I, plants involved are automatically retrieved.

3.3.5. I refresh the TCD tab

Transfers between divisions Chalampé 7852 / 7822 Belle Etoille / 0273 Valencia, are managed by another posting, so do not take this into account.

Preparing the posting:

  • Change the date, month + in the text
  • Cross the information in TCD tab
  • Cost Center issuer = Cost Center
  • Cost Center receiver = Cost Center of plant

3.3.6. I book the posting in KB11N transaction 

Book the posting in KB11N transaction. 

Attach the support file to the posting.


STEP 1

Enter transaction KB11N. 

There will appear a small window to set the controlling area. 

Insert the controlling area and press 

 

 

 

STEP 2

Please fill accordingly:

  1. Enter document and posting date.
  2. In field  you can select screen variant depending on the needs for entering a special sender object ( order, cost center, etc ) and a special receiver object ( order, cost center, etc. )
  3. Enter on demand the sender objects, the receiver objects, the amount, a quantity if demanded and the unit of measure

In order to check the validity of the entered masterdata click on .

To save the document click on . 

 

Please note that this transaction is only for Primary Cost Elements. For Secondary Cost Elements we use KB15N - Enter Manual Cost Allocation.

 

Link


3.3.7. I send the file to the Plant Controllers

Send the file to the Plant Controllers via freshdesk.


End of document.