HR - How to create content in YouGrow
INTRODUCTION
When you need to create courses or any other kind of learning event in YouGrow, and you don’t have access as Admin to it, the first thing is to open a ticket to HR Operations team and choose the option that better suits your request and it will leads you to fill up a Google Form regarding the type of action that you need to perform.
YG Admin User's Profile characterization
If you want to know more about the differents profiles that are available in YouGrow and their roles (YouGrow Admin, Instructor, etc.), check the YouGrow Policy.
Differences between Course, Classes, Certifications, Curricula
Vendor Creation
Use the Vendor Creation form to request the creation of a learning vendor.
A learning vendor is an external provider that :
- is a trainer: delivers the training
- is a digital content creator: an external company responsible for the creation of the digital content
The vendor is mandatory information for creating a learning event.
In case your course will be provided by a Solvay employee, then this information needs to be provided on the course creation form as "Internal Provider"
Course Creation: Face-to-face
Use the Course Creation: Face-to-face form when you need to provide a face-to-face training where trainers and participants will meet "physically"
Example: a fire extinguisher training with exercises
Course Creation: web-based/elearning
The Course Creation: web-based training / eLearning form is used when you want to create a course with only digital content.
Example: a course with a power point, video, link, SCORM.
Course Creation: On-job Training
An on-job training is training that takes place in the field. This training can't be launched so, use the Course Creation: On-job Training only just to register the training hours.
Course Creation: Virtual Classroom
Virtual classes are delivered to learners through a Web browser. Use the Course Creation: Virtual Classroom form when you need to create a course for people to be able to register themselves or be registered for Google meetings, saba classroom, or another meeting platform. People are able to get in into the meeting by entering directly through this course in YouGrow.
Certification Creation
A certification is a credential that a person earns by demonstrating mastery in the credential's subject area. A credential is similar to acquiring a skill but in a formal. The Certification requires several paths and has to be re-certified from time to time.
For example, the eSecurity certification for SOLVAY users (re-certify every year)
To submit the Certification Creation form, the course must be already created in YouGrow.
Curriculum Creation
A curriculum is a set of courses structured in a program. Is different from Certification since it is just needed to be done once.
Find here the Curriculum Creation form.
Participant Management
Use the Participation Management form for:
- Assign courses, Certifications, Curricula.
- Regist person in classes
- Create rules to assign courses automatically (or another learning event) regarding some criteria (for example: assign a course automatically for all newcomers from the Carnaxide Site)
- Upload a list of specific people you want to assign a course or another learning event.
You can always request help from any member of the HR Operations team for any additional support, opening a request.
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