When creating a request to update the SRM7 structure, the best way is to provide the Financial structure file with the intended modifications.
The file contains every information needed to make the creation, modification or removal in the structure. By indicating on the file the necessary information, the SRM7 team should be able to make the changes more quickly without back and forth.
How to determine the approval limit ?
The approval limit should follow the threshold table:
The table has 13 levels of approval. The level 0 is not an approval limit, it is an output limit (value to which the shopping cart can be created without the need to be financially approved).
On the financial structure hierarchy, the approval limits need to be defined according to the level of the position. The higher position needs to have always a higher approval limit than the position below.
Example:
The financial matrix is stored in the tool SRM but can be downloaded in excel following the procedure SRM7 financial matrix
Description of the financial matrix
The financial matrix is a multi-level organisation chart.
Each level of the matrix is a position (not a name).
Level 1 is the highest level
Example >>
- In the example there are 5 levels
- the highest level is the Level 1 and the corresponding position is "Chief People Officer FCT 1"
There are 2 lines by level but the one used in the approval process is the one with the code "S" in column K (white lines)
Approval limit
There is an approval limit for each position.
Ex: The position "HR Connect Assistant to Manager" (Level 5) can approve a shopping cart if the amount is lower than 3 000 €,
if the amount is higher then the purchase cart will be approved by the level above (Level 4).
In the example, the level above (level 4) is the position "HR GDP Connect Manager", who can approve the purchase order if it is lower thatn 500k€.
If the amount is higher, then it goes to the level above and so on.
Position code
A 8 digits code starting with 5 is assigned to each position
Ex: the code 50027159 is assigned to the position "HR Connect Assistant to Manager"
=> It is the code that is used in SAP to make the link between a cost object and a position responsible.
User
In front of each position, the controller indicates which person holds the position at the current time
Ex: the day the extraction is done, the position "50079073 Chief People Officer FCT 1" is assigned to "TIBERGHIEN Hervé"
CASE 1 - the order is placed on a cost center
CASE 2 - the order is placed on an order
CASE 3 - the order is placed on a WBS element