Tasks to be completed when documenting an operation (from creation to publication)
1. Enter the Title of the operation / page
2. Add the following Labels:
Scope of applicability: ww, country_accounting
Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal
Unit and Domain according to the List of labels to be used in the Finance Service Line space
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- Labels to be used: ww, financial_accounting, central_fin_proc_compliance
- E.g. 2: France Operation in Financial Accounting:
- Labels to be used: country_accounting, france, financial_accounting
(for country operations, the Domain is always country_accounting)
- Labels to be used: country_accounting, france, financial_accounting
- E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
3. Fill in all fields as described above
4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."
5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow
Domain: TSU Tools & BAM
Responsibility area:
Table of contents
Scope
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ERP
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Frequency
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References
Forms
Attachments
<< Stage 1 - I (CAM) decide and prepare the update list of Authorised Signatories. >>
1. Objective and Scope
1.1. Objective of this Operation
1.2. Scope
2. Definitions
See Finance Glossary:
- ...
3. Tasks description
3.1. I (CAM) should prepare a list of people, owners of POA on Syensqo Affiliates bank accounts and inform the TSU Tools&BAM of upcoming changes. This list should be discussed beforehand with the Legal Administrator of the Entity.
3.2. There are some rules to fulfil to be designated as a signatory:
- POA owner should have at least 1 year experience in Syensqo Group;
- 4-eyes principle, need two levels of signature: Group 1 + Group 1 or Group 1+ Group 2;
- Group 1 is opened to senior Managers and Group 2 to TSU Operations;
- A payment requestor must not be the approver of the payment for the same transaction;
- A limit should be set, according to the size of the Entity (to be discussed with Legal Admin and possibly with International Treasury);
- Approvers of payments must not be able to manage creditors and bank master data;
- POA should not be granted to people external to the company, unless approved by the International Treasury. Any POA given to externals must be covered by a service contract clearly mentioning 3rd party liability in case of improper usage of the bank account (e.g. protection against fraud).
...