Issue

Currently, there are multiple applications to manage Sysenqo's portfolio of projects. In principle, all these applications ( COLMAR, WEGO, BIARRITZ, WAVE) provide the ability to manage the lifecycle of a project from idea stage to its closure. However, these systems do not automatically integrate with the financial ERP systems to get the complete monitoring and tracking of projects.  Some of these applications (such as COLMAR) are at the end of their life and require improvements and upgrades.  Existence of multiple applications pose following challenges in overall Portfolio and Project Management

• No single source of truth
• Inconsistent reporting
• Manual and disintegrated processes
• No audit trail

Decision

Based on the detailed analysis of evaluation criteria for efficient Portfolio and Project management, Option A - SAP S/4Hana EPPM (Enterprise Portfolio and Project Management) is recommended

Background & Context

Syensqo’s project portfolio is largely comprised of the Capex related projects. The Capex Performance management, and reporting is done by the investment committee who provides the recommendations for approval of Major projects (>= 7m Eur)  to ELT. Capex01 procedure defines the process and guidelines for prioritizing and ranking the Capital projects based on the investment reasons that are based on the group and GBU strategic objectives.

However,  GBU's use different application to manage their own portfolio and project lifecyle. There is no mandate to use the same application for all projects. Below are the portfolio and project management applications in Syensqo.

• Colmar - Intended Capex Portfolio management system for Major (> 7 mEUR) Projects. Medium (2-7mEUR) and Current (<2mEUR ) projects are managed by GBUs. Colmar allows capturing project details and registration in ERP ( WP1 and PF1).  There is no automated integration of Colmar with ERP systems. Data is exchanged via BW queries. Project forecast and budget approvals are done in Colmar.
• Accolade (WEGO) - R&I’s Portfolio and Project management tool not integrated with SAP (WP1 or PF1) which allows Stage gate management, deliverables, checklists, common metrics and governance of all R&I projects
• Accolade (BIARRITZ)- IT’s portfolio and project management tool
• Wave -  Web based Portfolio management tool for improvement initiatives of manufacturing excellence. This tool do not provide integration with SAP (WP1 and PF1)

Assumptions

Constraints

Impacts

Business Rules

Options considered

Option A: 

Option B: 

Option C: 

Option D: 

Evaluation

	Option A	Option B	Option C	Option D
Criterion 1	Pro Con	Pro Pro	Pro Con	Pro Con
Criterion 2	Pro Con	Con	Pro Pro	Con Con
Criterion 3	Pro	Con	Con	Pro

See also

Change log

Workflow history