Preparation for the (re)launch of the first train on DCJ
(RTE = Release Train Engineer / TT = Transformation Team, PM = Product Management)
| Theme | Step | Description | Owner | Due Date | Actions |
|---|---|---|---|---|---|
| ART readiness | Confirm ART design (Name, Mission, scope) ON GOING | Is the scope (product, system, technology domains) of the organization understood?
Train is based on the depto hence the above is not end to end value based for now | RTE , TT | END OF OCT | Scope " Pricing and commercial analytics" To Rethink depending on the involvement of @hugo rosario's team |
| ART readiness | Identify ART level members DONE | Have we identified the Release Train Engineer? Does he/she understand the scope of the role in preparing the organization and preparing for the PI Planning meeting? Have we identified the Product Management team? Do they understand the scope of their role? | TT | RTE ad iterim = Bola PM team = Rogerio, Andrei, Dina (for the platform team) Systems Architect = Gilles | |
| ART readiness | System Team ON HOLD | Has the System Team (or any support functions) been identified and formed? | For now since the system team is usually to: Reduce the burden on individual Agile teams by handling complex integration tasks and/or supporting continuous integration and delivery, etc we will shift for a phase 2 (2nd release/prio) | ||
| ART readiness | Identify team members POs , SMs ON GOING | Does each Feature/component team have an identified Scrum Master/Team Coach and Product Owner? | RTE, TT | END OF OCT | |
| ART readiness | Team commitment | Are there dedicated team members on every team? | |||
| ART readiness | Identify training ON GOING | Does everyone (staff) in the organization receive the appropriate SAFe training? (Leading SAFe, SAFe for Teams, RTE, PM...) | TT | MID NOV | DCJ training set for the internal teams - LEMOS, Barbara SAFe awareness for the contractors Barbara & Alix DCJ workshop on roles and responsibilities - Bongiorno-ext, Alix and Bola DCJ PM on creating features LEMOS, Barbara / @Bola |
| ART readiness | Provide SAFe training ON GOING | Does everyone can attend the session? | TT | END OF NOV | Training to be provided to all internal people belonging to DCJ . Exception considered for Bola as the interim RTE |
| ART readiness | Planning timeframe, Iteration, and PI cadence | Have we identified the PI Planning dates, the Iteration cadence, and the PI cadence? | Management, TT, RTE | ||
| ART readiness | Development infrastructure ON HOLD | Do we understand the impact on and/or plans for environments (for example, Continuous Integration and build environments, Freeze period)? Have we taken into account these constraints to set cadence & dates? | Management, TT, RTE | Cadence topic discussed in another item. | |
| Scope Readiness | Executive, Business Owner participation | Do we know who will set the business context and present the Product/Solution Vision? Do we have the high level vision and roadmap ready? | Management, TT, RTE | ||
| Scope Readiness | Vision and ART Backlog | Is there a clear Vision of what we are building, at least over the next few PIs? Have we identified the top 10 or so Features that are the subject of the next PI? | Management, TT, RTE | ||
| Scope Readiness | Define the features with PM ON GOING | Is the backlog well define and ready (features have the right template and information) | TT, PMs, Sponsor? | END OF NOV | LEMOS, Barbara , Roscetti, Nicolas collaborating with Rogerio , Andrei and Dina (to be assigned) |
PM as a role | Is there reasonable agreement on priorities amongst the Business Owners and Product Management? Coach and improve their knowledge on PM responsibilities (priorities, deadlines...) in order to support their work during Planning event and day to day activities | ||||
| Scope Readiness | 3 amigos coaching | Do we have regular meeting together + individually to coach PMs, RTE & Archi? | TT | ||
| Scope Readiness | Work with the POs to design USs | Coach and improve their knowledge on PO responsibilities (sizing, splitting) in order to support their work during Planning events and then, day to day activities | POs, TT, RTE | Until PI Planning for backlog readiness & after for improvement | |
| Scope Readiness | Coach the SMs (recurring activities, distraction ratio, ramp-up for newcomers,..) | Help them improve on Agile good practices: capacity computation, KPIs, facilitation skills, in order to unify and align practices. | TT, RTE | Until PI Planning & after for improvement | |
| Scope Readiness | Quality practices | Is there a strategy for unit testing and test automation? Any other practice guidelines? | |||
| Scope Readiness | Agile | Is there any good practices guidelines in place or that should be improved? | |||
| Launch readiness | Agile project management tooling | Do we know how and on which tool Iterations, PIs, Features, Stories, etc., will be maintained? Is everything set? | RTE, TT, SMs | ||
| Launch readiness | Set launch date PI Planning with the Management | Management, TT, RTE | END OF OCT | ||
| Launch readiness | Send SAVE the date into calendar | Who needs to be invited? Do they understand why they are invited? | RTE | END OF OCT | |
| Launch readiness | Decide where and if hybrid etc | Are all team members present in person or are arrangements made to involve them remotely? | Management, TT, RTE | END OF OCT | |
| Launch readiness | Agenda agreement | RTE | MID DEC | Example: Business context Product vision Architecture vision Planning context and lunch (RTE - how it will all happen) Team breakouts Draft plan review Management review + Problem solving (challenges, risks , impediments) | |
| Launch readiness | Create a slide set template | PM, RTE, TT | END OF OCT | ||
| Launch readiness | Rehearsal session | Have we rehearse the presentation to see if timing/content is good/efficient? | Management, TT, RTE, PM | END OF NOV | |
| Launch readiness | Send comm to the stakeholders detailing what will happen with the date | Have we sent a communication to the stakeholders detailing what will happen during the PI Planning day? Have they been informed before of the agile way of working? | RTE | END OF NOV | |
| Launch readiness | Send PI iterations invites to all stakeholders | Have we block the agendas for the whole increment with PI iterations invites to all stakeholders?
| RTE | END NOV | |
| Launch readiness | Send I&A invites | RTE | MID DEC | ||
| Launch readiness | Identify theme | RTE | MID DEC | ||
| Launch readiness | Prepare tools (Miro boards, channels, confidence forms) | RTE | MID DEC | ||
| Launch readiness | Align the SMs on the capacity computation (recurring activities, distraction ratio, ramp-up for newcomers,..) | RTE | MID DEC | ||
| Launch readiness | Setup weekly scrum of scrums | RTE | MID DEC | ||
| Launch readiness | Setup weekly PO sync | PMs/POs | MID DEC | ||
| Launch readiness | Setup demo invites | RTE | MID DEC |
PI Presentation content preparation
| Item | Description | Responsibility |
|---|---|---|
| Final agenda | Final agenda with start and stop times, timeboxes, speaker callouts, etc. /!\ Take into account time zone differences if the planning meeting is spread across multiple locations. | RTE |
| Facilitator preparation | Ensure everything is ready on time, tools set-up, invitations, breakouts... Connect 10' prior to event to check connection (if remote) | TT/ RTE/SMs |
| Introductory briefing | Establishes schedule, objectives, context, and requirements for each session | TT/ RTE |
| Executive briefing | Defines current business context | Executive/Sponsor |
| Product Vision briefing(s) | Briefings prepared by Product Management. Handouts/backlogs prepared with supporting detail (Features, priorities, market reports, use cases, UX guidelines, etc.). | PM(s) and Business Owners |
| ART Backlog | Top 10 Features. To prepare, review Vision, understand Strategic Themes, and gain alignment with product strategies. | PM(s) and POs |
| Architectural Vision briefing | Communicate any new architectural Epics and system quality (nonfunctional) requirements. | CTO/Architects, Security Directors, etc. |
| Tech practices briefing | Changes to standard practices, new tools (test automation, Continuous Integration), expectations for the "definition of done," etc. | PMs? Archi? Senior Tech Lead? |
