Tasks to be completed when creating an operating procedure (from creation to publication)
- Enter the Title of the procedure: Description of the operating procedure - Region (APAC, EMEA, LAM, NAM) - Country (Optional) - ERP (PI1, PF1, WP1)
- Add the following Labels :
- Fill all fields as described
- SAP transactions :
- notify them on the right : References , Link the SAP transaction name notified here with the SAP transaction page registered in the file (page adress)
- notify the transaction SAP inside the document in the appropriate place and add a macro : Include Content - Search the name of the page and Save
- Once the procedure is completed, publish it using the SBS-OtC approval workflow
Table of contents
Objective and Scope
The objective of this operating procedure is to define roles, responsabilities and lead times for SBS, CCT(Customer, Credit and Trade Service Line) CTC (Customs and Trade Control), to provide the service of partners manual screening to the GBU Composite Materials Med-Lab site.
The distribution site Med-Lab ERP SAGE is not linked to any trade control IT tool, no automatic screening of partners is done at order entry. Embargo situations are manually handled.
The group policy is nevertheless turned towards best level of compliance and the solution to ensure that the GBU shipments are authorized is to manually screen the recipients against restricted party lists and economic sanctions.
Effective date
October 1, 2018
1. Context
2. Screening frequency
The agreed screening frequency between Med-Lab and SBS is for new customers when an account is opened and for all other customers at least once every 12 months.
3. Operation sequence
Mandatory fields for an efficient screening:
- full name of the recipient;
- the country of destination;
- the End Use Statement (if required).
The GBU will have to check in advance whether the destination country is listed as a "country of concern", see Annex 1.
Any shipment to a country of concern will require an End Use Statement.
Analysis include the partner screening report from Thomson Reuters, verification and approval/denial of the End Use Statement.
CTC Customs specialists perform batch screening of existing customer on World Check One at least every 12 months.
Any issues related to trade control has to be reported to the GBU Empowered Official.
CTC Process Expert audits the process at least every 12 months.
4. Roles and responsabilities
Actor | Role | Responsability |
|---|---|---|
| GBU | Site | verifies the country of destination and request an End Use Statement when required |
| GBU | Site | sends emails to CTC with new account details for manual screening along with a copy of the End Use Statement if needed |
| CTC | Customs specialists | daily check of the new accounts to be analyzed |
| CTC | Customs specialists | analyze new partners in Thomson Reuters and follow internal procedure in case of perfect match |
| CTC | Customs specialists | analyze, approve/deny End Use Statements for accounts located in countries of concern |
| CTC | Process Expert | provides support for the license determination |
| CTC | Customs specialists | answer back to the GBU within 24 hours after email reception and provide account status (approved or denied) |
| CTC | Customs specialists | archive the screening analysis with resolution case on World Check One |
| CTC | Customs specialists | perform batch screening of existing customer on World Check One at least every 12 months |
| GBU | Empowered Official | manages non compliance issues related to the site |
| CTC | Process Expert | supports CTC specialists and audits the process |
Scope
UK
ERP
SAGE
Thomson Reuters
References
Attachments
ANNEX:
1- End Use Policy
https://drive.google.com/drive/folders/1JnjujXhS4CEJcL3EIIcmnk6KGC7RwxkH