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AR–030: External Billing

Overview of the tasks in this process:
AR-030-005: Run list of billing not yet issuing VAT

1. T-Code: ZWFAO043
1.1 On this screen, enter the information as below
Sales organization
SZJG: CN19: 6526
LYS: CN03: 6811
BTS: CN02: 6875
SZC: CN05,CN15: 7811
SFCAQ: CN14: 7797
SSQ: CN07: 7405
SEP: CN06: 6857
SZH: CN18: 6577
"Sales Organization": fill the code in the blank.
"Company Code"：the corresponding company code.(In this case, "6857": Polyamide SH).
"Posting Date"：choose the billing period.
"Checked By"：name of Accounting Manager.
Then, Click button or press "F8".
1.2 Download in excel format and send mail to Sales, CA , CS and Tax accountant for confirmation

AR-030-010: Receive and Review Informal Email with Invoice List

AR-030-020: Issue Fa Piao & input Fa Piao No. into RCS

2. T-Code: ZWFAI043- Issue Fa Piao [Golden Tax Invoice] Local Tax Finance (Responsible)
2.1 On the screen "GOLDEN TAX SYSTEM INTERFACE; IMPORT INVOICE INFO FROM GTS

Choose "File Path"
Fill in "Date"
Then, Click button or press "F8".



2.2 Data upload succeeds. (Fa Piao number has been linked to Reference Key 1 automatically.)

AR-030-030: Hand over Fa Piao to Relevant Party and Get printed Invoice from Relevant Party

AR-030-040: Receive Export Fa Piao and Input Export Fa Piao Number into RCS

AR-030-050: Filing

AR-030-055: Filter Billings not Issued Fa Piao and Inform AR Accountant

AR-030-060: Send Accounting Part of Fa Piao to RtR FO Support for Filing

AR-030-080: Filing

AR–040: AR Clearing (Cash Allocation)

Overview of the tasks in this process:
Payment formats from customers AR Clearing

AR-040-010: Maintain Bank Draft/LC and Clear AR in RCS

Transaction code: F-36 and excel file
Step:

• Record Bank draft information in excel file.
  
  
  Definitions of excel column:-
  Customer name: Name of customer who pay by bank draft.
  RCS code: Customer account in SAP.
  Draft No.: Bank draft number, from copying bank draft.
  Issue Date: Date of issued bank draft, from copying bank draft.(Chinese Language)
  Maturity Date: Date of Bank draft due, from copying bank draft.(Chinese Language)
  Maturity:Year and Month of Maturity Date.(Formula by Excel)
  Month: Month Age of bank draft.(Calculate from issuing and maturity date)
  BD drawer: Owner bank of bank draft.
  BD amount: Amount of bank draft.
  Comment: Status of bank Draft.
  Received data: Date of cashier received bank draft.
  Period: Accounting period of received
  Posting Date: Date of AR-BO received and posted bank draft in SAP.
  Age: Month Age of bank draft on our hand.(Calculate from maturity date and received data)
  Voucher number: Document posting number.(Record receiving bank draft)
  Clearing number: Document posting number.(Record Bank draft accepted, Tranfer to vendor,BD Discount)
  GBU:Business type of bank draft which pay for.(to record correct profit center)

• Record bank draft receiving by using F-36
  On the screen: "Bill of Exchange Payment: Header Data", enter information in the fields as below:
  Line Item:-
  Posting Key: 09
  Customer Account: Customer number
  Special GL: 8 or 9, up to Age of Header Part:-
  Document Date & Posting Date: Date of AR-BO received
  Type: DW- Customer Bill Exchange
  Company code: 4 Digits which is representative of Company.
  Reference: Rec.BD
  Doc.Header Text & Clearing text:Rec.BD and Customer Name
  
  Document Date: Enter the date of the accounting document.
  Type: "DW" is Customer Bill Exchange
  Company Code/ Currency/Rate: Enter information about bank draft
  Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
  Transaction to be processed: "Incoming payment" is displayed by default.
  "First Line item Data", enter information in the fields as below:
  PstKy: 09 is Special G/L debit is displayed by default
  Account: Enter the customer account.
  Special G/L Ind.: Enter the special G/L indicator: "9" is Bank Draft CN (< 3 months)
  "8" is Bank Draft CN (> 3 months)
  Press "choose open item" go to the next screen.
  
  2. On the screen: "Bill of Exchange Payment Customer item", enter information in the fields as below:
  Next line Item:-
  In case record to advance received first
  Posting Key: 19
  Customer Account: Customer number
  Special GL: A (Down Payment) Bill of exchange details:-
  Due on: Maturity date of the bank draft
  Issue Date: Date of issue Bank Draft
  The other field is default by system from customer master data. (If any Bank information)Item details:-
  Amount: Bank Draft amount
  Assignment: Bank draft number
  Text: Same as document header text
  
  Amount: Enter the amount of bank draft.
  Assignment: Bank Draft Number
  Text: Same as "Doc. Header Text".
  Due on: The Maturity date of the bank draft.
  Issue date: Date of issue Bank Draft
  Then For Option 1 if need to clear AR choose " Process open item " button.
  Option 2 In AR-BO practical we post as advance incoming to customer account first.
  Thus we will put the information in next line item.
  PstKy: 19 is Special G/L credit
  Account: Enter the customer account.
  Special G/L Ind.: Enter the special G/L indicator: "A" is Down payment
  Press "Enter" go to the next screen.
  "The warning screen, it won't be shown every time. It will be reminded that credit limit is exceeded for this account, ignore it."
  On the next screen for option 1: "Bill of Exchange Payment Select open items", enter information in the fields as below:
  Open item selection:-
  Enter customer information to select open items.
  Company code: 4 Digits which is representative of Company.
  Account: Customer number
  Account Type: D = Customer is default by System.
  
  Then process open item screen show as below to select open item to match with received bank draft amount.
  Even if cannot match the amount we can choose the item and leave outstanding by partial or residul item.
  For China, invoice that can be choose need to have Fa Piao (Gloden Tax number) in reference key1 feild.
  
  Press "simulate" to check all entry G/L
  
  Once we choose the residual item, on overview Screen line item of outstanding amount will show in "blue" for enter the detail.
  
  Then enter Payment term, Bline date: refer from original invoice.
  And Text: Residual-invoice number
  Payment Terms & Bline Date: refer from original invoice.
  Text: Residual-invoice number.
  Clicks "save" to post the document and get the document number.
  
  On the next screen for option 2: "Bill of Exchange Payment add Customer item", enter information in the fields as below:
  Item details:-
  Amount: Receiving Total Bank draft amount for this customer
  Tax code: For RCS CHINA "5M"
  Profit Center: up to each company for specify GBU of this advance incoming
  Assignment: Bank draft
  Text: Same as document header text
  
  Press "simulate" to check all entry G/L
  
  Press "Save" to post the document.
  
  The document number will be shown on the bottom of the screen.
  
  AR-040-020: Review Received Documents

  Description:	AR Accountant (BO) receives and reviews the documents (Receipt, E-Bank Statement retrieving directly from bank website, bank Slip, Copy of Bank Draft L/C). For the records without clearing customer name or other items which are essential to AR Clearing, AR Accountant should wait for the original documents.
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-040-030: Check Corresponding AR in RCS

  Description:	AR Accountant (BO) checks whether AR exist in RCS. AR Accountant checks whether AR have issued VAT invoice and updated invoice no. in RCS Relevant T-Code:FBL5N
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  1. On the screen "Customer Line Item Display", enter information in the fields as below:
  
  "Customer account": the customer code to display (Refer to Appendix 5 - Customer List).
  "Company code": the receiver on the bank slip (6859 is RSIT).
  2. The fields to be chosen:
  
  
  Click " Execute " button or press "F8".
  3. Here is the list of open items (invoices waiting for receipts) that make up the open items of customer 90347 on the date in reference.
  The red squares confirm that these line items have not been cleared (invoices not paid).
  
  If the amount is as same as the bank slip that means the corresponding AR is existed in RCS.
  In order to display the detail of each line item (invoice), drill down it.
  
  In order to display the accounting document, click
  Here is the accounting document
  
  Remark : * use for searching unknown customer which you do not know its customer code in RCS.
  
  Click button to search the customer.
  On the pop-up window, input key words to search the customer.
  
  Click button or press " Enter ".
  The customer is shown on the screen.
  
  Double click the line item.
  The customer account is shown automatically.
  
  On the Screen of "Display document Line item 001", click "Additional Data" to check whether have input vat invoice no.
  
  AR-040-040: Check If it is Down Payment (billing AR exists or not?)

  Description:	AR Accountant (BO) checks whether the payment is down payment from customer. AR Accountant may need to contact relevant party for information. If it is down payment, process down payment in RCS (refer to AR-040-060)
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-040-050: Wait for the Original Documents

  Description:	AR Accountant (BO) waits for the original documents (refer to AR-040-040)
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-040-060: Process Down Payment in RCS

  Description:	AR Accountant (BO) processes down payment in RCS. AR Accountant prints out voucher and gets signature of authorized person (refer to internal control file). Relevant T-Code:F-29
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  1 On the screen: "Post Customer Down Payment: Header Data", enter information in the fields as below:
  
  "Document date": the current date.
  "Type": "DZ" is displayed by default: Customer payment.
  "Company Code"/ "Currency/Rate": complete these fields if they are empty.
  "Reference": a simple text for the down payment.
  "Doc. Header Text": a text that will be displayed on all of the lines for this posting.
  "Account": the customer account.
  "Special G/L Ind.": the special G/L indicator: "A"for Goods or "T" forServices.
  "Account": the bank account.
  "Amount": the amount.
  Then choose button or press "Enter".
  2 On the screen: "Post Customer Down Payment: Add Customer item", enter information in the fields as below:
  
  "Amount": the amount of this down payment.
  "Tax Code": tax code. (In this case 5M: CN-0% output tax, China)
  "Profit Centre": Depend on each entities
  Then, simulate this document by choosing the menu path: "{*}Document Simulate{*}"
  3 On the screen: "Post Customer Down Payment: Display Overview", enter information in the fields as below:
  
  Post it by clicking on " Save " button or press "Ctrl + S"
  4 The number for this posting is on the bottom of the screen.
  
  AR-040-070: Clear AR/NR in RCS and Print out Voucher

  Description:	AR Accountant (BO) clears AR/NR in RCS. AR Accountant prints out voucher (Consolidated Accounting Voucher List) and gets approval of AR Manager (BO) by placing endorsement stamp on them. Relevant T-Code:F-28
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  1. For partial payment, please refer to AR-040-010 "Option 1".
  2. On the screen "Post Incoming Payments: Header Data", enter information in the fields as below:
  
  "Document Date": the same date as the chop on the bank slip.
  "Type": By default, type: DZ: Client payment is displayed.
  "Company Code": the company code in this field if it is empty.
  "Currency/Rate": keep the Rate blank; rate is automatically exchanged in RCS.
  "Reference": according to the type of the AR. (In this case, it is a market name for RSIT)
  "Doc. Header Text", "Clearing Text": simple description according to the bank slip.
  Bank data:
  "Account": the back account to which you post this document. (In this case, it is 50050273 for RSIT ICBC-RMB received.)
  "Amount": the amount in the bank slip.
  "Value date": same as Document Date.
  "Text": Same as "Doc. Header Text", "Clearing Text".
  Open item selection:
  "Account": the customer account.
  "Account type": this type of account is displayed by default: D = Customers.
  "Special G/L ind.": the special G/L indicators: C and V to post the payments resulting from both goods and services. (If you do not enter the special G/L indicators, only the items for goods sold will be displayed.)
  Then, click button to reconcile the payment or press "Enter".
  3. When there are a lot of items in the client accounts, it is best if these items are initially displayed as inactive. This makes it easier to select an item.
  
  "CNY Gross": double click the item to select the document (figures in blue) that corresponds to the full payment from the client.
  "Not assigned": note that there is a difference of 0.01.This does not matter because the system will automatically assign this difference to account
  98300812: FC *INCOME FROM CURRENT OPERATION. (For this case)
  98300810: FC *CHARGE FROM CURRENT OPERATION.
  *98536200 :FC BANK CHARGES
  *98300328 :BANK CHARGE /ON CREDOC (For case L/C)
  The tolerance is CNY1.52 or <=1% total amount.
  Then, simulate this document to make sure that it is correct.
  To do this, choose the following menu path: "{*}DocumentSimulate{*}".
  4. On the screen "Post Incoming Payments Display Overview"
  
  Double click the blue line item (If the line that corresponds to this charge is blue, you must enter the cost center. In this case, the account has been assigned to a cost center by default.)
  5. Complete the fields as below
  
  "Cost Center": the corresponding cost center in this AR.
  "Assignment", "Text": simple description about this AR.
  6. Then click button or press "Shift+F2" to return to the screen "Post Incoming Payments Display Overview"
  
  Post it by choosing or press "Ctrl + S".
  7. The document number will appear on the bottom of the next screen as below.
  
  Print out this voucher: choose the menu path: "{*}Document Display", then press "Control +P{*}".
  AR-040-0701: Review and approve consolidated Accounting Voucher List

  Description:	AR Manager (BO) generates consolidated Accounting Voucher list from RCS. Then, reviews, approves by placing endorsement stamp) and email approval/consolidated voucher list to RtR FO Support Relevant T-Code:FB03
  Software Mappings:	SAP
  Roles:	Account Receivable Team – AR Manager (BO) ( Responsible )

  
  AR-040-080: Receive Original Bank Slip

  Description:	RtR FO Support receives bank slip and receipt.
  Roles:	RtR Team - RtR FO Support ( Responsible )

  
  
  AR-040-090: Reconcile Original and Electronic Documents

  Description:	AR Accountant (BO) checks whether the original bank slip and receipt match with the electronic documents. If any mismatch exists, AR Accountant should process the collection in RCS first and contact Cash Application Team to solve the mismatch problem.
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-040-100: Filing

  Description:	RtR FO Support receives consolidated voucher list from AR Accountant and files the following documents and keeps in a safe place. Approved/consolidated Voucher list Bank slip (if applicable) Receipt (if applicable) E-bank Statement (if applicable)
  Roles:	RtR Team - RtR FO Support ( Responsible )

   

  AR-050: Bad Debt

  
  Overview of the tasks in this process:
  AR-050-010: Send out Dunning Letter

  Description:	After analyzing billed amount, Credit Management sends out dunning letter to customers if necessary. For approval matrix, please refer to internal control file.
  Roles:	Credit Management (Responsible )

  
  AR-050-020: Request for Specific Bad Debt Provision / Bad Debt Write-off

  Description:	Credit Management requests for specific bad debt provision / bad debt write-off by emailing approved "Bad Debt Application Form" to AR Manager (BO). For approval matrix, please refer to internal control file.
  Roles:	Credit Management ( Responsible )

  
  For "Bad Debt Application Form", please refer to Appendix 3
  
  AR-050-030: Receive and Review the Application Form

  Description:	AR Manager (BO) receives and reviews the approved bad debt application form. For approval matrix, please refer to internal control file.
  Roles:	Account Receivable Team - AR Manager (BO) ( Responsible )

  
  AR-050-040: Return the Application Form for Revision

  Description:	If no approval, AR Manager (BO) returns the application form to Credit Management team to revise.
  Roles:	Account Receivable Team - AR Manager (BO)( Responsible )

  
  AR-050-050: Instruct AR Accountant to Process Bad Debt Treatment

  Description:	AR Manager (BO) instructs AR Accountant (BO) to process bad debt treatment by email.
  Roles:	Account Receivable Team - AR Manager (BO) Responsible )

  
  AR-050-060: Process Bad Debt Treatment in RCS

  Description:	AR Accountant (BO) processes Bad Debt Provision and Bad Debt Write off in RCS. AR Accountant prints out voucher and gets signature of authorized person (refer to internal control file). After approval, AR Accountant (BO) sends all below document to RtR FO Support Approved Bad Debts Bad Debt Application Form Bad debts Calculation (If applicable) Voucher Relevant T-Code: For Bad Debt Provision: F-21 For Bad Debt Write off: FB05
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  
  
  
  
  
  
  
  
  
  
  
  
  
  1. T-Code: F-21 (Bad Debt Provision)
  A provision according to "Bad Debt Provision Application Form".
  1.1 On the screen "Enter Transfer Posting: Header Data", enter information in the fields as below:
  
  "Document Date": the current date. 
  "Type": data are displayed by default in this field: DA: customer document.
  "Company Code" / "Currency/Rate": fill in them as per the request.
  "Reference" / "Doc. Header Text": a simple text.
  Then press "Enter" to go to the next screen.
  1.2 On the screen "Enter Customer Document: Add G/L account item", enter information in the fields as below:
  
  "Amount": the amount relevant to the account: 98340400: bad debts depreciation.
  "Cost Center": As per different company.
  "Text": a simple description.
  "PstKy": the posting key : 40.
  "Account": account 49100100: trade receivables/valuation allowances.
  1.3 On the screen "Enter Customer document: Add G/L account item", enter information in the fields as below:
  
  "Amount": corresponding to the debit of the account 49100100.
  "Text": a simple description.
  "Posting Key": 09 , "Account": Customer code , "Special G/L": D [Legal reserve doubtful product]
  Then, validate by clicking on or by pressing "Enter"
  Or click for put coding block.
  1.4 On the pop-up window, enter transaction type: F25.
  
  
  Then, click
  1.5 Return to the screen "Enter Customer document: Add G/L account item"
  
  "Amount": corresponding to AR that post to allowance.
  "Text": a simple description.
  "Posting Key": 15 , "Account": Customer code [By choose open item to clear]
  Then take the path "{*}Document Simulate{*}" in order to simulate the document entry.
  1.6 On the screen "Enter Customer document: Display Overview",
  
  Note that it is correct.
  Then click " Save " button or press "Ctrl + S".
  1.7 The document number assigned to the entry is displayed.
  
  2. T-Code: FB05 (Bad Debt Write Off)
  2.1 On the screen "Post with Clearing: Header Data", enter information in the fields as below:
  
  "Document Date": the current date. 
  "Type": data are displayed by default in this field: DA: customer document.
  "Company Code" / "Currency/Rate": fill in them as per the request.
  "Reference" / "Doc. Header Text": a simple text.
  "PstKy": the posting key: 40.
  "Account": account 98300801 for bad debt write-off.
  Then press "Enter" to go to the next screen.
  2.2 On the screen "Post with Clearing Add G/L account item", enter information in the fields as below:
  
  "Amount": the amount relevant to the account: 98300801: fc losses/bad debts.
  "Cost Center": As per different company.
  "Text": a simple description
  Then Click "Choose open item" for chooses the open item that posted on Bad debt provision.
  2.3 On the screen "Post with Clearing Process open items", double click choose the open item to clear
  
  Then take the path "Document Simulate" in order to simulate the document entry
  2.4 On the screen "Post with Clearing Display Overview", enter information in the fields as below:
  
  Note that it is correct.
  Then click " Save " button or press "Ctrl + S".
  2.5 The document number assigned to the entry is displayed.
  
  
  AR-050-070: Email Credit Management Team

  Description:	AR Accountant (BO) emails Credit Management team the result of the process and send to RtR FO Support for filing.
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-050-080: Filing

  Description:	RtR FO Support files the following documents and keeps in a safe place. Approved Bad Debts Bad Debt Application Form Bad debts Calculation (If have) Voucher
  Roles:	RtR Team – RtR FO Support ( Responsible )

   

  AR-060: Issue Credit Note Billing Cancellation/Release Return order

  
  Overview of the tasks in this process:
  1. Issue credit memo
  AR-060-010: Receive and Review Credit Memo, Billing Cancellation, Sales Return Order Application

  Description:	AR Accountant (BO) receives and reviews credit memo, billing cancellation, sales return order application. Then, check if it is compliant with authorization matrix or not. For approval matrix, please refer to internal control file.
  Roles:	Account Receivable Team – AR Accountant (BO)( Responsible )

  
  For "Credit Memo", please refer to Appendix 4.
  AR-060-020: Contact Relevant Party

  Description:	AR Accountant (BO) contact relevant party and solve the problem, if it is not compliant with authorization matrix.
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  AR-060-040: Process Credit Memo in RCS and Print out Credit Note & Voucher

  Description:	AR Accountant (BO) processes Credit Memo in RCS. AR Accountant prints out voucher and Credit Note. Also, get signature of authorized person (refer to internal control file). Relevant T-Code: F-27 (Process Credit Note) KB15N (Transfer in CO Module for magnitude report) For Credit Note Print out: FB12 (prepare for printing out invoice), F.64 (print out invoice)
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  T-Code: F-27
  1. On the screen "Enter Customer Credit Memo: Header Data", enter information in the fields as below:
  
  "Document Date": the credit memo date.
  "Company Code": the company code in this field if it is empty.
  "Currency/Rate": keep the Rate blank, rate is automatically exchanged in RCS.
  "Reference": according to the type of the AR.
  "Doc. Header Text", "Clearing Text": simple description according to the bank slip.
  "PstKy": Enter 19 for: customer credit on special G/L indicator.
  "Account": the customer account to be credited.
  "Special G/L ind.": the special G/L indicator: V as this is for additional charges.
  Choose "Enter" to go to the next screen.
  2. On the screen "Enter Customer Credit memo: Add Customer item", enter information in the fields as below:
  
  "Amount": the amount of this credit memo, including tax.
  "Due on": the due date.
  "Text": an explanatory text, if necessary.
  "PstKy": posting key 40 for a debit posting.
  "Account": complete the offsetting account.
  Choose "Enter" to go to the next screen.
  3. On the screen "Enter Customer Credit memo: Add G/L account item", enter information in the fields as below:
  
  "Amount": the amount being debited from account.
  "Cost Center": the cost center.
  "Text": an explanatory text that will be displayed on the body of the invoice. This is a mandatory field.
  Choose "Enter" to go to the next screen.
  4. On the screen "Enter Customer Credit memo: Add G/L account item", enter information in the fields as below:
  
  "Amount": the amount being debited from account 44900400 (Business Tax Account).
  "Text": an explanatory text that will be displayed on the body of the invoice. This is a mandatory field.
  Then simulate the posting by choosing: "{*}Document Simulate{*}".
  5. On the screen "Enter Accounting Document: Check Tax Data", It's just a warning screen, doesn't appear every time. Ignore this screen.
  
  Choose "Enter".
  6. On the screen "Enter Customer credit memo: Display Overview", check that the posting is correct.
  
  Post the document by choosing " Save " button or press "Ctrl + S"
  7. The new document number is created on the bottom of the screen.
  
  Choosing "{*}Document Display{*}"
  
  8. On the screen: "Document Overview - Display"
  
  T-Code: KB15N, FB12, F.64 (Refer to AR-010-060)
  2. Billing cancellation / Release return orders
  AR-0602-010: Receive & Review, Billing Cancellation, Return Order reasons

  Description:	Receives and Reviews Billing cancellation / Sales return order reason For approval matrix, please refer to internal control file.
  Roles:	GM & Site controller ( Responsible )

  
  AR-0602-020: Inform SSC to process Billing Cancellation/ Return order

  Description:	GM & Site Controller inform SSC to process Billing Cancellation/ Return Order for the approval For approval matrix, please refer to internal control file.
  Roles:	GM & Site Controller ( Responsible )

  
  AR-0602-030: Contact Relevant Party

  Description:	GM& Site Controller contact relevant party and solve the problem
  Roles:	GM& Site Controller ( Responsible )

  
  AR-0602-040: Inform AR Accountant to Process Billing cancellation / Release return order

  Description:	AR Manager informs AR Accountant to process Billing cancellation / Release return order
  Roles:	Account Receivable Team - AR Manager ( Responsible )

  
  AR-0602-050: Process Billing cancellation / Release return order in RCS and Print out Credit Note

  Description:	AR Accountant processes Billing cancellation / Release return order in RCS. AR Accountant prints out voucher and Credit Note and gets signature of authorized person (refer to internal control file). Relevant T-Code: VF11( Billing Cancellation) V.23 (Sales return order release) please refer to P34 AR-020-040 Release order for billing in RCS For Credit Note Print out: FB12 (prepare for printing out invoice), F.64 (print out invoice)
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  T-code VF11 (Billing cancellation)
  On the Screen of "Cancel Billing Document", enter billing no which you want to cancel
  
  Then Click " Save " button or press "Ctrl + S".
  
  AR-060-080: Send Credit Note to Local Finance to Issue Red Ink Fa Piao

  Description:	AR Accountant (BO) sends Credit Note to Local Finance by courier to issue Red Ink Fa Piao for domestic company.
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  AR-060-085: Apply for Red Ink Fa Piao in Tax Bureau

  Description:	Local Finance applies for Red Ink Fa Piao in Tax Bureau.
  Roles:	Local Finance ( Responsible )

  AR-060-090: Issue Red Ink Fa Piao and Input Fa Piao Number into RCS

  Description:	Local Finance issues Red Ink Fa Piao for domestic company and inputs Fa Piao Number into RCS. Relevant T-Code: FB02
  Software Mappings:	SAP
  Roles:	Local Finance ( Responsible )

  
  Refer to AR-010-100
  AR-060-100: Send Credit Note and Red Ink Fa Piao to Relevant Party

  Description:	Local Finance sends Credit Note and Red Ink Fa Piao to Relevant Party by courier.
  Roles:	Local Finance ( Responsible )

  
  AR-060-110: Send Accounting Part of Fa Piao to AR Accountant

  Description:	Local Finance sends Accounting Part of Fa Piao to AR Accountant by courier.
  Roles:	Local Finance ( Responsible )

  
  AR-060-120: Send Credit Note to Relevant Party

  Description:	AR Accountant (BO) sends Credit Note to relevant party by courier.
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-060-130: Check AR Status

  Description:	AR Accountant (BO) checks whether AR exists in RCS. Relevant T-Code: FBL5N
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  Refer to AR-040-030 Check Corresponding AR in RCS
  AR-060-140: Inform Relevant Party

  Description:	AR Accountant (BO) informs relevant party to inform AR status.
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  AR-060-150: Filing

  Description:	RtR FO Support files the following documents and keeps in a safe place. Voucher Credit Memo Copy of Credit Note Entry Sheet of Red Ink Fa Piao
  Roles:	RtR FO Support ( Responsible )

  AR-070:AR(Commission) Closing

  
  Overview of the tasks in this process:
  AR-070-001: Retrieve AP Commission Report and Send to CA

  Description:	AP Accountant retrieves AP Commission report and sends to commercial assistant to review. (This process may apply when Material Movement has been blocked) T-Code: ZWFA74
  Software Mappings:	SAP
  Roles:	PtP Team – AP Accountant ( Responsible )

  
  
  Tick analysis and get variant for respective company and click on to execute.
  
  This list will be displayed. Save this list and send to CA for confirmation.
  CA Review
  
  Get variant and click on 2 active
  
  Click on green icon next to posting date.
  
  Input dates in 1Range, and click execute.
  
  Check if there is difference between this list and the list sent by AP accountant.
  AR-007-002: Set up PO

  Description:	AP Accountant sets up PO in RCS system after receiving confirmation email from Commercial Assistant. T-Code: ZWFA74
  Software Mappings:	SAP
  Roles:	PtP Team – AP Accountant ( Responsible )

  
  
  Choose "Execute" and "Automatic Acceptance". Click on "Enter" for two times, then "currency" will be empty.
  
  "Currency" is empty, so click on "Execute".
  
  Purchase doc. (PO) is created.
  
  Choose "Pre invoice" and "Filter on acceptance". Tick "Print pre invoice" and "Print preview". Then click on "Execute".
  
  Choose printer and Click on "Print".
  
  This screen will be displayed.
  
  Choose "Clearing" and "Test run" and click on "Execute". If there is no mistake, then un-tick "Test run" and execute again.
  
  PO number has been created.
  AR-070-003: Inform Sales Agent

  Description:	AP accountant informs sales agent of the AP commission process.
  Roles:	PtP Team – AP Accountant ( Responsible )

  
  AR-070-010: Process Un-posted Invoices

  Description:	AR accountant (BO) processes un-posted invoices in RCS system. T-Code: VF04
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  
  Input date range and click on .
  
  All un-posted invoices will appear on this screen. Click on to select all items. Then click on to post the listed invoices.
  AR-070-020: Retrieve AR List from RCS System and Review

  Description:	AR accountant (BO) retrieves AR information from RCS system and review if all entries are correct and invoices are properly matched with bank statement. AR accountant confirms all AR received within 3 days before closing starts are correctly posted. T-Code: FBL5N
  Software Mappings:	SAP
  Roles:	AR Team - AR Accountant (BO) ( Responsible )

  
  
  Input "Company Code", "Open at key date", tick "Normal items", "Special G/L transactions" and click on to execute.
  
  Use path: List->Export->Local file to export the list to local excel file for checking.
  AR-070-030: Revise

  Description:	AR accountant (BO) manually makes modifications to input errors, and matches mismatched or unmatched invoices with bank statement, or informs relevant parties to perform modification. Refer to relevant AR process for T-Code and description.
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-070-040: Email AR List to AR manager for review

  Description:	AR Accountant (BO) emails AR list to AR Manger for review
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-070-050: Review

  Description:	AR manager (BO) reviews the AR list and checks if all invoice is matched and entries are correct. T-Code: FBL5N Refer to CL-030-020 for system steps and description.
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Manager (BO) ( Responsible )

  
  AR-070-060: Revise

  Description:	AR accountant (BO) makes necessary modifications in the RCS system (if AR Manager does not approve). Refer to relevant AR process for T-Code and description.
  Software Mappings:	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-070-070: Email confirmed AR List to AR Accountant

  Description:	AR Manager (BO) signs AR list and hands over the approval to AR accountant.
  Roles:	Account Receivable Team - AR Manager (BO) ( Responsible )

  
  AR-070-080: Download File for ICS Upload

  Description:	AR accountant (BO) downloads file for ICS uploading. T-Code: ZWFA67B
  Software Mappings:	SAP
  Roles:	Account Payable Team - AP Accountant (BO)( Responsible )

  
  
  Input "Company Code" and "Open items at key date", take note of "Local file" as this will be the exported file name. Click on to export file.
  AR-070-090: Inform GL Manager of AR Closing Completion

  Description:	AR manager (BO) sends an email to GL manager stating that AR closing procedures has been completed.
  Roles:	Account Receivable Team - AR Manage (BO)( Responsible )

  
  AR-070-100: Check BW with RCS

  Description:	AR accountant (BO) checks BW with RCS data.
  Roles:	Account Payable Team - AP Accountant (BO) ( Responsible )

  
  AR-070-110: Filing

  Description:	RtR FO Support files (E-Archiving) AR list signed by AR manager.
  Roles:	RtR Team - RtR FO Support ( Responsible )

   

  AR-080: Reconcile Output Tax

  
  AR-080-020: Reconcile the Output Tax with Tax Accountant

  Description:	At the end of each month, AR accountant (BO) receives the total Output Tax Amount from Tax Accountant for reconciliation by mail. Relevant T-code: FS10N
  Software Mapping	SAP
  Roles:	Account Receivable Team/AR Accountant (BO) ( Responsible )

  
  Run T-code FS10N for check balance of output tax for current month
  
  Filling in corresponding "G/L account", "company code", "year", then click on to execute
  
  This screen display all balance of output vat tax, review and reconcile balance with tax accountant
  
  AR-080-030: Verify the Output tax amount

  Description:	AR Accountant (BO) checks the list and verifies the total amount of Output tax amount. Then, AR Account (BO) will send the e-mail including a hard copy to tax accountant for confirmation.
  Roles:	Account Receivable Team/AR Accountant (BO) ( Responsible ))

  
  AR-080-040: Revise

  Description:	If – Tax Accountant check the balance of output tax was not matched with tax account, – Tax Accountant processes the revision.
  Roles:	Tax Accountant ( Responsible )

   

  AR-090: Bank Draft Stocktaking

  
  AR-090-010: Reconcile bank draft balance with local finance

  Description:	At the end of each month, AR Accountant (BO) receives the balance of bank draft in current month from Local Finance. Then, AR Accountant reconciles bank draft balance with Local Finance. Relevant T-code: FS10N
  Software Mappings	SAP
  Roles:	Accounts Receivable Team – AR Accountant (BO) ( Responsible )

  
  Run T-code FS10N for check balance of Bank draft for current month
  
  Filling in corresponding "G/L account", "company code", "year", then click on to execute
  **Remark: Bank drafts have 2 G/L accounts; 51100200 and 54000200
  
  This screen display all balance of bank draft, review and reconcile balance with Local Finance
  AR-090-020: Verify the Balance of Bank drafts

  Description:	AR Accountant verifies the balance of Bank Draft and sends E-mail with a hard copy back to Local Finance for confirmation.
  Roles:	Accounts Receivable Team – AR Accountant (BO) ( Responsible )

  
  AR-090-030: Revise draft list with signature

  Description:	If Local Finance checks the balance of Bank drafts was not matched, Local Finance revises draft list with signature (refer to AR090-010, if it is not acceptable)
  Roles:	Local Finance ( Responsible )

   

  AR-100: Change Due Date for AR Item

  
  AR-100-010: Receive & Review Customer confirmation and billing status

  Description:	Sometimes customers' due date meet public holiday and weekend in which customer cannot arrange remittance; they intend to postpone their remittance. ( Sales/Logistics receive confirmation from customer for change due date) CM Manager receives confirmation (from Sales/Logistics), reviews confirmation and sales order from customer Relevant T-Code: VF03
  Roles:	CM Manager ( Responsible )

  
  VF03
  
  Fill in the billing no. which you want to review, then click to execute
  
  Then will display overview of this billing, for the detail information, click to execute.
  
  AR-100-020: Contact with Sales Team for further discuss

  Description:	CM Manager contacts with Sales Team for further discuss (If the confirmation form is not accepted).
  Software	SAP
  Roles:	CM Manager ( Responsible )

  AR-100-030: Inform AR Accountant to change due date for AR Item by Approved mail

  Description:	CM Manager confirms (if accept) the due date to be changed , and inform to AR Accountant (BO)to process AR due date change in the RCS by email together with balance hard copy.
  Software	SAP
  Roles:	CM Manager ( Responsible )

  AR-100-040: Process AR Due Date Change in RCS

  Description:	AR Accountant (BO) processes AR due date change in the RCS Relevant T-Code: FB02
  Software	SAP
  Roles:	Account Receivable Team- AR Accountant (BO) ( Responsible )

  T-Code: FB02
  On the screen "Display Document: Initial Screen", enter information in the fields as below: then click
  
  "Document Number": Input the Doc. No. which you want to change (In this case: Doc. No. "91431596").
  "Company Code": Corresponding Company (for instance: RZJ is 7811).
  "Fiscal Year": The created date of the document.
  1.2 On the screen "Document Overview – Display"
  
  (a) The mistakes which need to be modified: Due on date, Assignment and Text.
  Double click the line item which you want to modify.
  1.3 Go to the screen "Display Document: Line Item 001" to change due date of customer
  
  After the change, click the " Save " button or press "Ctrl + S".

  AR-110: AR Review

  
  
  AR-110-010: AR review-1st week before closing date

  Description:	1st week before closing date, AR Accountant (BO) should check the below items: 1.confirm with AP accountant if contract is existing before issuing recharging billing 2. finish manual billing and send scanned copies to counter parties AR Accountant should inform closing status to AR Manager with updated closing check list.
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  AR-110-020: AR review-on closing day

  Description:	On closing day, AR Accountant (BO) should check the below item: 1. Sales billing checking 2. AR commission checking 3. Bank draft posting / clearing 4. Normal AR clearing 5. Down payment & billing clearing 6. Check if all bank slips / bank statement are received 7. Run shipping cost list and check with OtC 8. Bad debt provision (Quarterly) AR Accountant (BO) should inform closing status to AR Manager (BO) with updated closing check list. Relevant T-code: ZWFA15R(run reconciliation of cost of goods sold) ZWFAT135(run stock in transit adjustment) SM35(Execute stock in transit)
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible ) RTR BO - RtR Accountant (BO) ( Responsible )

  
  1. AR process first step of reconciliation of goods in transit inventory by T-code ZWFA15R
  
  choose the variance by click , then it will display below screen.
  
  Change the user ID to "jgoh" to find right variance. By click to execute
  
  Choose "6857_closing" to process
  On the screen "Reconciliation of cost of good of sold", enter information in the fields as below:
  
  "Company Code": Corresponding Company (for instance: RZJ is 7811).
  "Period": current month u should process "goods in transit", then click to execute
  This screen display detail of cost of goods of sold need to process, save it in the local file and go next step
  
  2. RtR process next step of goods in transit inventory by T-code ZWFAT135
  On the screen "Stock in transit adjustment", enter information in the fields as below:
  
  "Company Code": Corresponding Company (for instance: RZJ is 7811).
  "Issue invoice date": The last day of issue invoice date.
  Then click to execute.
  This screen display that system will simulate goods in transit as below. If no any problem in adjustment, go last step to execute.
  
  Process last step of goods in transit inventory by T-code SM35
  
  On the screen "Batch input: Session overview", choose the session name by tick User name, (for this case, we tick "CFU"), Then click to execute.
  AR-110-030: AR review- After closing day

  Description:	After closing day, AR Accountant (BO) should check the below item: 1. RUN monthly AR aging reports (save in server and print out for filing) 2. ICS balance reconciliations & Send detail list and invoice to Inter-company 3. Pass ICS adjustment documents to GL Team AR Accountant should inform closing status to AR Manager (BO) with updated closing check list.
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

  
  AR-110-040: AR review- 2nd week of the next month

  Description:	2nd week of the next month, AR Accountant (BO)should check the below item: 1. Update aging report for Inter-company with status 2. Down payment review 3. Trial Balance review (Quarterly) AR Accountant should inform closing status to AR Manager (BO) with updated closing check list.
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO) ( Responsible )

   

  AR-120: AR Aging Report Review

  
  AR-120-010: Review AR aging report with AR Manager by item – D3 of the month

  Description:	D3 of the month, AR Accountant (BO) reviews AR aging report with AR Manager (BO) by item by customer and run following below criteria: Down Payment or Advances exceed 3 months (41100600) Old AR item exceed 1 year (41100100)
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  AR-120-070: Send old item list to relevant parties & Credit Manager

  Description:	After review with AR Manager (BO), AR Accountant (BO) will send old item list to relevant parties & Credit Manager.
  Roles:	Account Receivable Team - AR Accountant (BO), AR Manager (BO) ( Responsible )

  
  AR-120-080/030: Receive & review Old item list by customer

  Description:	Credit Manager/Relevant Parties receive and review old item list by customer to determine which item should be written off or refund to customer. (If it is write-off, Controller provide cost elements & CC)
  Roles:	Credit Manager & Relevant parties ( Responsible )

  
  AR-120-020: Write-off old item in RCS

  Description:	AR Accountant (BO) write off old item in RCS
  Roles:	AR Accountant (BO) ( Responsible )

  On the screen "Post with clear-Header data", enter information in the fields as below:
  
  "Document Date": Enter the date of the accounting document.
  "Type": "DZ" is displayed by default: Customer payment.
  "Company Code"/ "Currency/Rate": Complete these fields if they are empty.
  "Reference"/ "Doc. Header Text": Enter a text that will be displayed on all of the lines for this posting, since it is a document header text.
  "Transaction to be processed": "Incoming payment" is displayed by default.
  "PstKy": 50 is credit entry for cost element.
  "Account": Enter the general account: 98300810 in this case for write off Press "Enter" go to the next screen.
  2. On the screen: "Post with clearing add G/L account item", enter information in the fields as below:
  
  "Amount": Enter the amount of write off
  "Cost center" will be display as default 7811-8300
  "Assignment" same as "Doc. Header text"
  "Text": Same as "Doc. Header Text".
  Then choose " Process open item "button.
  3.On the screen: "Post with clearing select open item", enter information in the fields as below:
  
  "Company Code"/ "Currency/Rate": Complete these fields if they are empty. In this case, RZJ is 7811
  "Account" input the customer code which u want to write off
  "Account type" was displayed by default.as D
  "Special G/L ind" input "CTWA", then Choose " Process open items " button for next screen.
  4. On the screen: "Post with clearing process open item", choose item as blue:
  
  Then, Choose "{*}Document Simulate{*}".
  On the screen: "Post with clearing Display Overview", Check if any other problems.
  
  Then Click " Save " button or press "Ctrl + S".
  AR-120-060: Print Vouchers & Filing

  Description:	RtR Support prints vouchers and filing.
  Roles:	RtR Support( Responsible )

  
  
  

  AR-140: Rebate Processing

  
  AR 140-005: Generate rebate report FBL3N and send to CS & site controller

  Description:	AR Accountant (BO) Generate rebate report FBL3N and send to CS & site controller Relevant T-Code: FBL3N
  Software	SAP
  Roles:	Account Receivable Team - AR Accountant (BO)( Responsible )

  
  T-code FBL3N
  Checking G/L 41100500 the balance of agreement which will be closed should be ZERO (both of currency - amount in local currency and amount in doc currency)
  
  Checking the balance by filter assignment
  If the balance does not ZERO, send the request to RTR team to adjust the balance
  If the balance of both currencies show ZERO go to the next step
  F-03

• G/L : 41100500
• Clearing Date : Processing Date
• Currency : CNY (only)
• Additional Selections : None

Click : SELECT ALL (Red Color) and then click DEACTIVATE ITEM (Blue Color)

Click : FIELD CONTENT SEARCH

Choose : ASSIGNMENT then fill agreement that we would like to close


ClicK : SELECT ALL and checking the balance should be ZERO

Click : DOCUMENT OVERVIEW

Fill detail on Doc. Header Text and Save

Clicks "save" to post the document and get the document number
AR 1401-010: Receive, Review Monthly Rebate Report

AR 140-010: Receive & Review CR Memo Application for Rebate Settlement

AR 140-030: Process CR Memo – Release RE in RCS

AR 140-050: Send CR Note to Relevant Party

AR 140-060: Check AR Status

AR 140-070: Inform Relevant Party

AR 140-040: Send CR Note to Local Finance highlighting rebate amount

AR-140-090: Issue Fa Piao & input Fa Piao No. into RCS

AR-140-100: Send CR Note & Red Ink Fa Piao

AR-140-110: Send Accounting Part of Fapiao

AR-140-130: Filing

4.14 AR-170: Transfer of Bank Draft (BD) to Vendor

AR-170-010: Verify Approval, Confirm details and Post transferred BD in RCS

AR-170-020: Furnish BD details per request

Bank Draft inventory file

When vendor is third party,
posting and clearing in SAP by F-36 document type DW.
Header Part:-
Document Date & Posting Date: Date of AR-BO received request to Transfer bank draft
Type: DW- Customer Bill Exchange
Company code: 4 Digits which is representative of Company.
Reference: Trf. BD to AP
Doc.Header Transfer to Vendor "Vendor Name"

Document Date: Enter the date of the accounting document.
Type: "DW" is Customer Bill Exchange.
Company Code/ Currency/Rate: Enter information about bank draft
Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
Transaction to be processed: "Incoming Payment" is displayed by default.
Press "Choose open item" to go to the next screen.
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: 8 or 9


Press "Process open item" to go to the next screen.
Then select open item to clear.
Go to "Document Overview"

For option1 if need to clear vendor line item,
press "Choose open items" to go to the next screen.
Open item selection:-
Enter vendor information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Vendor code
Account Type: K = Vendor is default by System.
Enter vendor information and press "Process open item", then select item to clear.
For option2 if need to post into account of vendor.
Line Item: - Trf. To Vendor account
Posting Key: 29
Account: Vendor code
Special GL Ind: A or M

Enter information in the fields of other line item as below:
PstKy: 29 is Special G/L debit for Vendor
Account: Enter the Vendor account
Special G/L Ind.: Enter the special G/L indicator: "A" is Down payment.
"M" is Down payment for Tangible Asset.
Press "Enter" to go to the next screen.
Amount: Total bank Draft Transfer to Vendor
Incase Transfer to Project cost:
Need to field information as below. PtP gave all information
Invest.ID: Be select
Purch.Doc: PO number of project
WBS Element: Cost center of project

Amount: Enter total amount of Bank Drafts Transferred.
Tax code: Enter "JP"
Invest ID: Be thick
Purch.Doc: PO number, PtP inform
WBS Element: Cost center of project which will automatically appear after entered Purch.Doc.
Text: Same as "Doc. Header Text".
Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number

When vendor is intercompany,
posting and clearing in SAP by F-32 document type AB.Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Special G/L Ind.: 8 or 9
Clearing date & Period: Date & Period of AR-BO received request to Transfer bank draft

Enter customer information, then press "Process open item" to go to the next screen.

Select open item needed to clear, then go to "Document Overview"

Enter in the field of header as below:
Reference: Trf. BD to Vendor
Doc.Header Text: Transfer to Vendor "Name"
Press "Choose open items" to go to the next screen.
Open item selection:-
Enter vendor information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Vendor code
Account Type: K = Vendor is default by System.
Enter vendor information and press "Process open items."
Then select item to clear.
Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number
Document sample for Transfer Bank draft to Vendor-Third Party

Document sample for Transfer Bank draft to Vendor-Intercompany

AR-170-030: Filing

4.15 AR-150: Return of Bank Draft (BD)

AR-150-010: Reverse the respective AR entry and Notify Credit Management /Collection Team

T-Code: FB03 (Find the document which needs to be revised)
1.1 On the screen "Display Document: Initial Screen", enter information in the fields as below:

"Document Number": input the Doc. No. which you want to display (In this case: Doc. No. "1800000003").
"Company Code": corresponding Company (for instance: RSIT is 6859).
"Fiscal Year": the posting date of the document.
1.2 On the screen "Document Overview – Display"

2.1 Two ways for reverse:
I> Choose Reverse (Document Reverse) directly on the screen "Document Overview – Display"

2.2 On the pop-up window, choose
01 - Reversal in current period
02 - Reversal in closed period
for the Reversal reason.

Click button.
2.3The reversal document is posted.

The reversal document number is on the bottom of the screen.
AR-150-020: Receive email notification from AR BO and Follow up with GBU

AR-150-030: Filing

4.16 AR-160: Return of Bank Draft Overpayment

AR-160-005/010/011: Run aging report

AR-160-020: Receive request and Notify cashier

AR-160-030: Receive information and Provide BD list

AR-160-040: Receive list of BD

AR-160-050: Select BD and Complete payment request application

AR-160-060: Receive request and Seek for Approval

AR-160-070: Approval

AR-160-080: Post Refund in RCS

T-code F-36

Document Date: Enter the date of the accounting document.
Type: "DW" is Customer Bill Exchange.
Company Code/ Currency/Rate: Enter information about bank draft
Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
Transaction to be processed: "Incoming Payment" is displayed by default.
Click "Choose open items", and then fill information required
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: 8 or 9

Click "Process open items", enter Bank draft number in the field of assignment

Click "Other account", and then fill information required
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: A

Select item which is representative of overpayment

Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number


AR-160-090: Process Refund

AR-160-100: Filing

4.17 AR-180: Bank Draft Discounting

AR-180-005: Retrieve and provide supporting document

AR-180-005: Post Discounted BD in RCS

Posting and clearing in SAP by F-30 document type DA.
Line Item: - Bank Incoming
Posting Key: 40
Account: G/L Bank Account
Header Part:-
Document Date & Posting Date: Date of AR-BO received
Type: DA- Customer document
Company code: 4 Digits which is representative of Company.
Reference: BD_DUE / DISCOUNT
Doc.Header Text & Clearing text: BD_DUE / DISCOUNT and Customer Name

Document Date: Enter the date of the accounting document.
Type: "DA" is Customer document
Company Code/ Currency/Rate: Enter information about bank draft
Reference/ Doc. Header Text: Enter a text that will be displayed on all of the lines for this posting.
Transaction to be processed: "Transfer posting with clearing" is displayed by default.
"First Line item Data", enter information in the fields as below:
PstKy: 40 is Debit entry G/L
Account: Enter the GL bank account.
Press "Enter" go to the next screen.
Amount: Bank incoming amount

Amount: Enter the amount of bank incoming.
Value Date: Default by system.
Text: Same as "Doc. Header Text".
Presses "Choose open item" go to the next screen.
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Account Type: D = Customer is default by System.
Special G/L Ind.: 8 or 9

Then process open item screen to select open item.(Choose bank draft which Due / dicounted)
Press "simulate" to check all entry G/L

And discount case,Bank would charge interest to company. AR-BO would post interest to expense G/L
Other Line Item:
Posting Key: 40
Account: G/L Other Financial Expense

"Other Line item Data", enter information in the fields as below:
PstKy: 40 is Debit entry G/L
Account: Enter the GL other financial expense.
Amount: Interest/Discount amount

Amount: Enter the amount of bank interest.
Cost center: Default by system.
Text: Same as "Doc. Header Text".
Press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number.
Document sample for Bank draft Due

Document sample for Bank draft Discount

AR-180-020: Filing

4.18 AR-210: Exception Handling – APAR Offseting

AR-210-005: Verify Transaction Approval and Email Approval Request

AR-210-020: Approval

AR-210-030: Process Clearing in RCS

Clearing in SAP by F-32, Document type AB
Open item selection:-
Enter customer information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Customer number
Clearing date & Period: Date & Period of AR-BO received request to process APAR Offset
Press "Process open items" , and then select items you want to clear

Click "Document Overview" to go to main page. Enter text in the field of "Reference" and "Doc. Header Text"

Press "Choose open items" to go to the next screen. Enter vendor information.
Open item selection:-
Enter vendor information to select open items.
Company code: 4 Digits which is representative of Company.
Account: Vendor code
Account Type: K = Vendor is default by System.
Press "Process open items." Then select item to clear and residul items (if any)

Then press "simulate" to check all entry G/L

Clicks "save" to post the document and get the document number
AR-210-050: Filing

AR-210-070: Generate Consolidated Accounting Voucher List and Approve

4.19 AR-190: Billing for Sale of Scrap Material - Domestic

AR-190-010: Verify Authorization Approval

AR-190-030: Generate FI Billing in RCS

Generate FI Billing in RCS by T-code F-22, Document type DR

Fill in the details required

• Document Date – Payment paid Date
• Type – DR
• Fill in Company code, Period, Currency/Rate, Reference, Doc. Header text, Clearing text
• First line item
  • PstKy – 01
  • Account – Customer code

Press enter to go to next screen

Fill in all the details required

• Amount – Scrap Sales amount
• Payt Terms – Based on different definition
• Bline Date – Same as Doc. Date
• Fill in Assignment and Text
• Next line item
  • PstKy – 50
  • Account – G/L account of sales type(different company may not use different G/L)

Press enter to go to next screen

Fill in all the details required

• Amount – Scrap Sales amount
• Tax code – 5N
• Calculate tax – Be ticked if it needs
• Cost Center – Based on different company
• Fill in Assignment and Text

Press "simulate" to check all entry G/L

All line items will be shown, including account of State Output VAT that will show at the last line

Clicks "save" to post the document and get the document number

AR-190-050: Email to Local Finance / Tax Accountant

AR-190-060: Received email

AR-190-080: Issue Fa Piao & input Fa Piao No. into RCS

AR-190-070/090/100: Send FI Invoice/Fa Piao to Relevant Party

AR-190-100: Filing

AR-210-050: Filing

Appendix

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  Objective and Scope

  Objective of this Procedure

  The purpose of this document is to have a detailed procedure on how to access

  Scope

  This operating procedure (OP) applies to (…).

  Reference Documents

  
  (…).

  Definitions

  
  (…)..

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  Appendix

  
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