Table of Contents
Scope
Frequency
References
Attachments
Steps
- ITRAC (CBP entry information)
CBP provides a disc on a quarterly basis
- Import Data also used to compare
Data taken from BW and ACH Reports
ISA Testing Data
- Entry Information
- Classification Review
- Quantity Review
- Reported & Unreported Value Review
- SPI Verification
- Recordkeeping Review
- Related Party Indicator
- MID
- Look for Anomalies in data
Entry Information
- Extracted from ITRAC data
Select at least 2-3% of import entries as samples for testing of the criteria on previous page
- Once samples are selected, add to template and assign a sample number
Classification Review
- Binding Ruling
- Verify to Import Master Sheet
- Invoice #
- Vendor
- Classification correct as entered
- Recommended Classification if incorrect
Quantity Review
- Confirm that 7501 Quantity, invoice quantity and “received” quantity are all the same
- Investigate discrepancies
- Correct as needed, make notations on spreadsheet
Quantity Verification in GTS for Purchase Orders
STEP 1
Receiving reports – PURCHASE ORDERS – ME23N
STEP 2
Select another PO
STEP 3
Click on « Goods Receipt » (there may be several lines)
STEP 4
Screen print the following page and repeat for additional lines in “Goods receipt”
Quantity Verification in GTS for Sales Orders (Direct Delivery)
STEP 1
Receiving reports – SALES ORDERS – VA03
STEP 2
Enter the Sales Order # and hit entry
Highlight the line then click on “Document Flow” icon
STEP 3
Check the quantity. Blue box below
Reported Value
- Confirm that 7501 value, invoice value and amount paid vendor are all the same
- Data: method of payment, invoice#, PO#, LC#/Wire Transfer#, LC/Wire amount, verify value reported to GL posting (Y/N), verify related party indicator correct (Y/N)
- Make sure your sample includes both PO#’s and Sales Order #’s for RCS
- Investigate discrepancies and problems
- Correct as needed, making notations on spreadsheet
Value/Payment Verification for material received
STEP 1
Proof of Payments – FB03
STEP 2
Select « Document List »
STEP 3
The company code for Solvay USA Inc. is 7424
Enter invoice # with a 00 in front of the number and Execute
STEP 4
Make a hard copy of this page
Highlight the line and double click
Make a hard copy of this second page
SPI Verification
- Indicate SPI flag (A, CA, MX…etc.)
- Sample should include at least two of every SPI / country combination
- Confirm that records include appropriate certification of origin from vendor
- Investigate discrepancies
- Correct as needed, making notations on spreadsheet
Unreported Value Review
- Select sample (10) from each GL report
- Foreign vendors only
- RCS (both PO# and SO#/coded)
- Data from (General Ledger): vendor name, vendor number, vendor country, vendor address, invoice #, PO# (or SO#/coding), amount paid, quantity received
- Data from ITRAC: entry number, invoice #, quantity, value
- Review GL reports for anomalies
- Confirm amount paid and quantity received agree with invoice and entry information
Record keeping Review
Mandatory Documents
- CF 7501
- CF 3461
- BOL
- Delivery Order
- Import Master Sheet
- Commercial or Pro-forma Invoice
- USDA Stamp
- TSCA Stamp
- Insurance & freight support
Optional
- Packing list
- Certificate of origin (mandatory for GSP and FTA entries only)
- Certificate of analysis
- Proof of Payment
Completed spreadsheet and annual report sent to CBP by email
Florence Constant-Gibson
Chief, Trade Compliance Branch
Office of Field Operations
DHS/U.S. Customs & Border Protection
1300 Pennsylvania Ave., NW
Washington, DC 20229-1015
Phone: 202-344-1536