Table of contents
Objective of this Procedure
The purpose of this document is to explain the steps to be performed to extract a balance confirmation from the legal entity.
Scope
This operating procedure (OP) applies to all requests for third-party and Interco non-chained.
Definitions
- SBS: In the current document, “Solvay Business Services” will be replaced by its abbreviation “SBS”.
- OTC AR: Order to cash Accounts Receivable
- OP: Operating procedure
Balance confirmation
In case of a third party or audit company requesting a balance confirmation, transaction Z3F_AR_STATEMENT can be used and it should be executed from the 0231 and for a specific legal entity. In case of not assigned customers, transaction F.27 in local system (PF1 or WP1) should be used. See request Audit requests example.pdf as example.
Requests are sent to AR mailbox ( solvay.ar@solvaysbs.freshdesk.com ) with the template from the customer or auditor to be signed and stamped by OTC AR.
The description of each ofthe transactions can be found below.
Warning
PADANAPLAST (6331)
For company 6331 (Padanaplast) we must remove the Solvay logo from the file extracted in F.27.
In order to get not assigned customer's Balance of Account, transaction F.27 in the system of the invoicing entity should be used and the variant “Balance Confirmation” should be chosen:
After the variant is chosen, this screen should be filled in as follows:
- Company code: Invoicing entity (in this case 0005)
- Account: Customer account number
- Key dates for acct statement: Date for which Balance of account is needed
- Correspondence: Output format
PF1 – ZBALC (Standard format)
WP1 – ZBALC, SOL09 (Standard format)
ZW0002 (Specific format – Asia specificity*)
(*for Customer who needs more details on SOA e.g. Tax invoices number, PO number)
Execute .
Press 
.
In order to get assigned customer's Balance of Account, transaction Z3F_AR_STATEMENT in PI1 should be used and the variant “/SOA” should be chosen:
After the variant is chosen, this screen should be filled in as follows:
- Company code: 0231
- Account: Customer account number
- Key dates for acct statement: Date for which Balance of account is needed
- Correspondence: Output format
0231 – ZOL09 (Standard format) - Affiliated Company Code:
If you insert the Company Code of the affiliate, it will retrieve the information related only to this Company Code;
If you do not insert the Company Code, it will retrieve all the information on the account (unmatched items included).
Execute .
The following screen appears:
Press 
.
