Introduction

In most part of local regulation, the major changes in the Safety Data Sheet need to be tracked and highlighted for the customer.  

The functionality of Revision mark in SAP EHS system with the concept of versionnning is the way to  track modification done since the last generation of an SDS.

Contents

Regulatory context

The text of point 0.2.5 of the revised Annex II of REACH (in force as of 01/12/2010) specifies that: 

“The date of compilation of the safety data sheet shall be given on the first page. When a safety data sheet has been revised and the new, revised version is provided to recipients, the changes shall be brought to the attention of the recipient in Section 16 of the safety data sheet, unless they have been indicated elsewhere. In that case, the date of compilation identified as “Revision: (date)” as well as a version number, revision number, supersedes date or other indication of what version is replaced shall appear on the first page”.

Revision mark process

Revision mark Pre requisite

The revision mark will only appear if it already exists a validated version of the document.

How to set a revision mark in SAP -EHS

This revision mark is set on the Product specification by the SDS Writer or on the Pure Substance Specification by EHS Admin or in the DG_CL_SUB by the DG admin

> Note that if a relevant mark is maintained at PROD_COM level, a parent PROD_COM will also inherit the mark.

2. In chapter 16 of the PRCO, a sentence has to be added precising that the SDS has been updated and that the modifications can be identified easily with the two vertical bars.

There can be other sentences for local parts (i.e. Turkey). 

  How revision Mark are displayed in the Safety Data Sheet

• The Revision Mark will appear in the next version of the document. Therefore, I need to generate a new version.
• In the mass creation report, I have to choose whether the document will be a minor or major modification, implying a minor/major version of the SDS. 

        The generation program check if there are Revision Mark to be set.

• If so, then the document is set as relevant meaning that it would create a major version

• If not, then the document is set as not relevant meaning that it would create a minor version

        Following the example displayed in the previous slide, the Revision Mark is displayed in the SDS by the double black strokes.

All changes, notified as relevant, done since the last generation date will be displayed with a revision mark.
Warning: if we change and generate an SDS just after - in the same day, the next SDS generation will include the mark corresponding of the change in the day of the last generation date.