Management of Confirming process for Spanish customers

1. General details about Confirming method

There are some customers that perform their payments through the Confirming process, which means that they will assign their invoices to their bank and the bank itself will manage the payment to the supplier directly. For some specific customers the GBU requests that the payment of the open invoices is anticipated on the bank portals on a weekly basis.

For each customer that is managed, the following main tasks need to be performed:

•  The Bank website is consulted and anticipation is performed for the invoices due during the period mentioned above;
•  After each anticipation a text is added to the invoice line inside the customer's account (FBL5N transaction in PI1 system) mentioning that the payment difference will be charged to the supplier, and a promise to pay is created;
• A PDF copy of the anticipation is created an attached to the biggest invoice anticipated;
•  In case an invoice is not displayed in the bank website, the customer should be contacted to clarify the reason and take the necessary actions to solve the issue;
•  2 days after anticipation the Collector in charge must check in SAP if payments have arrived and re-contact the bank if necessary;
•  A Google excel file is kept to register all invoices that were anticipated every week.
  
  
  

2. How to access bank websites and perform the anticipations

2.1 - Access to ABANCA bank (for customer 2780)

ABANCA provides access to check the invoices of the customer 2780  DE HEUS NUTRICION ANIMAL S.A.

Go to the following link: www.anticipodepagos.com

The above screen should be filled in with the following data:

• Codigo de Usuario: SOLVAY1
• Clave Personal: CICC2016
• CIF/NIF: 0425487035

Then click in "Acceder".

After, open customer account in FBL5N and check which are the invoices that will be due between the previous Sunday and the following Saturday.

Click "Seleccione una operación" and select “Consulta Pagos Proveedores”.

Please select status "Pendientes de anticipar":

All “pagos” will be displayed:

To confirm that the correct invoice is being anticipated, go to "Seleccione una operación" and select “Facturas”:

Be careful, since one amount can represent more than one invoice, so you have to enter larger amounts to check the details.

To anticipate, go to "Seleccione una operación" and select “Anticipos”.

By default the “Importe” and the “Cuenta abono” are already filled-in, it is only necessary to ensure that the conditions are accepted (Click on “Acceptación de las Condiciones Generales”):

Click on “Continuar”.

In the next page click on “Acceptar”:

After accepting, please confirm that a green message saying that the request was performed is being displayed in the screen.

2.2 - Access to BBVA bank (for customer 29504)

BBVA provides access to check the invoices of customer 29504 VERALLIA SPAIN, S.A.

Go to the following link: https://www.bbva.es/negocios/pymes/index.jsp:

Click on "Netcash" on the top-right corner:

The above screen should be filled-in with the following data:

• Cód. Empresa ou Instituição:20034107
• Cód. Utilizador: SOLVAY
• Password de acesso: SOLVAY3

Then click on "Entrar".

The following screen will appear:

Choose "Cobros", "Confirming Proveedores" and "Anticipos":

Afterwards select "Simular/Solicitar":

Choose the correct CIF B61474607 - SOLVAY QUIMICA S.L. and click on "Aceptar":

Select the correct invoices to be anticipated:

Click on "Simular Anticipo" to confirm all invoices were correctly selected:

Select once again the invoice(s) and click on "Solicitar Anticipo":

Then select the correct bank account from Solvay that will be credited and click on "Aceptar":

Afterwards another image will appear informing that the payment anticipation was requested.

Finally, in order to conclude the anticipation, it needs to be approved by one of the account owners. For this reason an e-mail needs to be sent to the legal representative of Solvay Quimica SL (Ernest Farran) and request him to enter in BBVA website and approve the request.

2.3 - Access to SANTANDER bank (for customers 5450 and 22468)

SANTANDER provides access to check the invoices of the following customers:

• 5450  AIALA VIDRIO, S.A.
• 22468  SAINT-GOBAIN CRISTALERIA S.L.

Go to the following link: https://secure.santanderfactoring.es/bschfyc/indexc.jsp

The above screen should be filled-in with the following data:

• User: SOLVAYSCI
• Password: CCTLis07 (modified December 13)
• Contract (if needed): 262965

Afterwards, select "Confirming Proveedores", select Solvay Chemicals as "Proveedor" and select on the left side  and then  .

Click on  in the end of the page.

The following screen will appear:

Select the line(s) with the invoices to be anticipated and select :

The following screen will show the bank account to be credited. Choose the following highlighted one (the last one):

Press  and in the next screen accept the terms and conditions.

A summary of the invoices selected as well as the bank account will be displayed in the next page:

To complete the operation select  .

The last screen confirms the invoices anticipated:

2.4 - Access to LA CAIXA bank (for customer 5121)

LA CAIXA provides access to check the invoices of the customer 5121 CASTELLAR VIDRIO, S.A.

Go to the following link: http://empresa.lacaixa.es/home/empresas_es.html

The above screen should be filled-in with the following data and afterwards click on "Entrar":

• Identificación: 28000171127
• PIN: 576305

Select "Financiación":

Afterwards, choose option "Caixaconfirming" and "Solicitud de anticipos":

Choose the customer  on the amount column:

Choose the invoice(s) and press 

Afterwards, the following screen will appear:

Press "SOLICITAR"

Click on and the following info will be displayed:

3. Useful documentation

Each week the Collector in charge will register which invoices were anticipated in the following file:

Collections Confirming file 2019