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Status

  Revision in Progress

Owner
Stakeholders

Purpose

The purpose of this document is to define the conversion approach to create Task List in S/4 HANA.

Legacy Plant Maintenance Task list is using a diverse range of formats across the different systems. There are instances where the same Work order is duplicated within and/or across sources, with informal words. This results in data inconsistency. As per SyWay design, EAM Maintenance Work order will be standardized.


Conversion Scope

The scope of this document covers the approach for converting active Task List from Legacy Source Systems into S/4HANA following the Task List Master Data Design Standard.


The data from legacy system includes:

  1. Task List Type:
    A-General Maintenance Task List
    E-Equipment Task List
    T-Task List for Functional Location
  2. Task lists created on or after July 1, 2024

The data from legacy system excludes:

    1. Task lists not used over 3 years. (Definition: No Active Maintenance Items Assigned, No Open Notifications, No Open Work Orders)

    Exceptions:

    1. Task lists used as part of a periodic plan (e.g., every X period) – to be manually reviewed by the Business
  1. Task lists With Deletion Indicator or marked for deletion


List of source systems and approximate number of records
SourceScope

Source Approx No. of Records

Target SystemTarget Approx

No. of Records

PF2, WP2

An initial extract will be provided to business to evaluate.

Additional data/records may be required and these will be constructed via DCT.

Enrichment of in-scope data may be required and will be added via transformation rules (business/technical).

60347

S/4HANA 

60347

Additional Information

Multi-language Requirement

Document Management

Long text and DIR are not covered in this document as they are defined as another data object.

Legal Requirement

Not Applicable

Special Requirements

Not Applicable




Target Design

Task List Data strictly adheres to the Master Data Standard. The complete information of the key fields that hold the Class information follows the Master Data Standard document that is located here <include hyperlink>.

The technical design of the target for this conversion approach.

Task List Header

TableFieldData ElementField DescriptionData TypeLengthRequirement
PLKOEQUNR/TPLNR/PLNNR*
Task List KeyText80 Mandatory
PLKOPLNAL
Group CounterText2Mandatory
PLKOANDAT
Date Record Created OnDate

PLKODATUV
Valid From DateDate

PLKOKTEXT
DescriptionText40
PLKOWERKS
Planning PlantText80
PLKOARBPL
Work CenterText80
PLKOARBPL_WERK
Work Center PlantText80
PLKOVERWE
Task List UsageText80
PLKOSTATU
Overall StatusText80
PLKOSTRAT
Maintenance StrategyText80
PLKOVAGRP
Planner GroupText80
PLKOANLZU
System ConditionText80
PLKOISTRU
AssemblyText80

Task List Operation

TableFieldData ElementField DescriptionData TypeLengthRequirement
PLPOEQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory
PLPOPLNAL
Group CounterText2Mandatory
PLPOVORNR
Activity NumberText4Mandatory
PLPOARBPL
Work CenterText80
PLPOWERKS
PlantText80
PLPOSTEUS
Control KeyText80
PLPOLTXA1
Operation DescriptionText40
PLPOAUFKT
Execution FactorNumber3
PLPOEQUNR_OP
Equipment NumberText80
PLPOTPLNR_OP
Functional LocationText80
PLPOINDET
Calculation KeyText80
PLPOARBEI
Work Involved in the ActivityNumber7
PLPOARBEH
Unit for Work (ISO Format)Text80
PLPOLARNT
Activity TypeText80
PLPOANZZL
Number of Capacities RequiredNumber3
PLPODAUNO
Normal Duration of the ActivityNumber5
PLPODAUNE
Normal Duration/Unit (ISO Format)Text80
PLPOPRZNT
Work PercentageNumber3
PLPOBMVRG
Order QuantityNumber13
PLPOBMEIH
Order Quantity Unit (ISO Format)Text80
PLPOSORTL
Sort TermText10
PLPOPREIS
Price Per UnitNumber11
PLPOWAERS
CurrencyText80
PLPOPEINH
Unit for PriceNumber5
PLPOINFNR
Purchasing Info RecordText80
PLPOLIFNR
VendorText80
PLPOPLIFZ
Planned Delivery Time in DaysNumber3
PLPOEBELN
Purchasing AgreementText80
PLPOEBELP
Purchasing Agreement ItemText80
PLPOSAKTO
Cost ElementText80
PLPOMATKL
Material GroupText80
PLPOEKGRP
Purchasing GroupText80
PLPOEKORG
Purchasing OrganizationText80
PLPOEXECUTION_STAGE
Execution StageText80
PLPOVERTN
Distribution of Capacity RequirementsText80

Task List Suboperation

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2Mandatory

VORNR
Activity NumberText4Mandatory

UVORN
SuboperationText4Mandatory

ARBPL
Work CenterText80

WERKS
PlantText80

STEUS
Control KeyText80

LTXA1
Operation DescriptionText40

AUFKT
Execution FactorNumber3

EQUNR_OP
Equipment NumberText80

TPLNR_OP
Functional LocationText80

INDET
Calculation KeyText80

ARBEI
Work Involved in the ActivityNumber7

ARBEH
Unit for Work (ISO Format)Text80

LARNT
Activity TypeText80

ANZZL
Number of Capacities RequiredNumber3

DAUNO
Normal Duration of the ActivityNumber5

DAUNE
Normal Duration/Unit (ISO Format)Text80

PRZNT
Work PercentageNumber3

BMVRG
Order QuantityNumber13

BMEIH
Order Quantity Unit (ISO Format)Text80

SORTL
Sort TermText10

PREIS
Price Per UnitNumber11

WAERS
CurrencyText80

PEINH
Unit for PriceNumber5

INFNR
Purchasing Info RecordText80

LIFNR
VendorText80

PLIFZ
Planned Delivery Time in DaysNumber3

EBELN
Purchasing AgreementText80

EBELP
Purchasing Agreement ItemText80

SAKTO
Cost ElementText80

MATKL
Material GroupText80

EKGRP
Purchasing GroupText80

EKORG
Purchasing OrganizationText80

EXECUTION_STAGE
Execution StageText80

VERTN
Distribution of Capacity RequirementsText80

 Maintenance Package 

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2Mandatory

VORNR
Activity NumberText4Mandatory

STRAT
Maintenance StrategyText80

PAKET
Maintenance Package NumberText80

 Material Components

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2

VORNR
Activity NumberText4

IDNRK
Material NumberText80

MENGE
Component QuantityNumber13

MEINS
Component Unit of Measure (ISO Format)Text80

RGEKZ
Indicator: BackflushText1

ABLAD
Unloading PointText25

WEMPF
Goods RecipientText12

 Production Resource and Tools

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2

VORNR
Activity NumberText4

PSNFH
Item Number for Production Resource/ToolNumber4

FHMAR
Production Resources/Tools CategoryText80

MATNR
Material NumberText80

FHWRK
Production Resources/Tools in PlantText80

STEUF
Control Key for Management of ProductionText80

MGVGW
Standard Value for Quantity of PRTSNumber9

MGEINH
Unit for Quantity of PRTS (ISO Format)Text80

SFHNR
Production Resources and ToolsText80

DOKAR
Document TypeText80

DOKNR
Document NumberText80

DOKTL
Document PartText3

DOKVR
Document VersionText2

EQUNR_REF
Equipment NumberText80

EQPNT
Measuring PointText80

Service Without Outline

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2Mandatory

VORNR
Activity NumberText4Mandatory

SRV_LINE
Service Line NumberNumber10Mandatory

SHORT_TEXT
Short TextText40

QUANTITY
QuantityNumber13

UOM
Base Unit of Measure (ISO Format)Text80

GROSS_PRICE
Gross PriceNumber11

PRICE_UNIT
Price UnitNumber5

 Service Outline Data

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2Mandatory

VORNR
Activity NumberText4Mandatory

OUTLINE
Outline NumberNumber10Mandatory

PARENT_OUTLINE
Parent Outline NumberNumber10

OUTLINE_LEVEL_NAME
Outline Level NameText8

SHORT_TEXT
Short TextText40

Service With Outline

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2

VORNR
Activity NumberText4

OUTLINE
Outline NumberNumber10

SRV_LINE
Service Line NumberNumber10

SHORT_TEXT
Short TextText40

QUANTITY
QuantityNumber13

UOM
Base Unit of Measure (ISO Format)Text80

GROSS_PRICE
Gross PriceNumber11

PRICE_UNIT
Price UnitNumber5

Service Limits

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2Mandatory

VORNR
Activity NumberText4Mandatory

OVERALL_LIMIT
Overall LimitNumber13

EXP_VALUE
Expected ValueNumber13

 Service Contract Limits

TableFieldData ElementField DescriptionData TypeLengthRequirement

EQUNR/TPLNR/PLNNR*
Task List KeyText80Mandatory

PLNAL
Group CounterText2Mandatory

VORNR
Activity NumberText4Mandatory

CONTRACT
ContractText80Mandatory

CONTRACT_ITEM
ItemNumber5Mandatory

LIMIT
LimitNumber13

NO_LIMIT
Indicator: No LimitText1

EQUNR/TPLNR/PLNNR* - Select the appropriate field depending on technical object


Data Cleansing

IDCriticalityError Message/Report DescriptionRuleOutputSource System

1005-001

C1 

Invalid, Inactive or no Material allocated to Task List component 

Task List as per Relevancy Criteria assigned with a Material which does not belong below:
1. Material Master (S2P) as per Relevancy Criteria 

Material 

PF1, WP1 

1005-002

C1

Invalid, Inactive or no Operations attached to Active Task List Header 

Task List as per Relevancy Criteria assigned with inactive or no Task List Operations attached. 

Task List Operation 

PF1, WP1 

1005-003

C2

Task lists not used within the last 3 years 

Task List as per Relevancy Criteria but are note used across below:
1. Maintenance Items as per Relevancy Criteria
2. Notifications as per Relevancy Criteria
3. Work Order as per Relevancy Criteria 

Task List 

PF1, WP1 

1005-004

C1 

Invalid, Inactive or no Class allocated to Task List component Task List as per Relevancy Criteria assigned with a Class which does not belong below:
1. Class as per Relevancy Criteria 

Class Task List as per Relevancy Criteria assigned with a Class which does not belong below:
1. Class as per Relevancy Criteria 

Class 

PF1, WP1 

1005-005

C1 

Invalid, Inactive or no Characteristic allocated to Task List component 

Task List as per Relevancy Criteria assigned with a Characteristic which does not belong below:
1. Characteristic as per Relevancy Criteria 

Characteristic 

PF1, WP1 

1005-006

C1 

Invalid, Inactive or no Construction Type allocated to Task List component 

Task List as per Relevancy Criteria assigned with a Construction Type which does not belong below:
1. Construction Type as per Relevancy Criteria 

Construction Type 

PF1, WP1 

1005-007

C1 

Invalid, Inactive or no Production Resources & Tool allocated to Task List component 

Task List as per Relevancy Criteria assigned with a Production Resources & Tool which does not belong below:
1. Production Resources & Tool as per Relevancy Criteria 

Production Resources & Tool 

PF1, WP1 

1005-008

C1 

Invalid or Inactive Bill of Material linked to Task List 

Task List as per Relevancy Criteria assigned with a Bill of Material which does not belong below:
1. Bill of Material as per Relevancy Criteria 

Bill of Material 

PF1, WP1 

1005-009

C1 

Active Task List Operations allocated to inactive Task List Headers 

Task List Operation as per Relevancy Criteria assigned with no or inactive Task List Headers attached. 

Task List Operation 

PF1, WP1 

1005-010

C1

Active task list components allocated to inactive tsk list operation 

Task List Component as per Relevancy Criteria assigned with no or inactive Task List Operations attached. 

Task List Component 

PF1, WP1 

1005-011

C2 

Invalid or Inactive Business Partner (Vendor) linked to Task List 

Task List as per Relevancy Criteria assigned with a Material BOM which does not belong below:
1. Business Partner / Vendor (S2P) as per Relevancy Criteria 

Business Partner (Vendor) 

PF1, WP1 

1005-012

C1 

Invalid or Inactive Maintenance Strategy linked to Task List 

Task List as per Relevancy Criteria assigned with a Maintenance Strategy which does not belong below:
1. Maintenance Strategy as per Relevancy Criteria 

Maintenance Strategy 

PF1, WP1 

1005-013

C1 

Invalid, Inactive or no Work Centres linked to Task List 

Task List as per Relevancy Criteria assigned with a Work Centre which does not belong below:
1. Work Centre as per Relevancy Criteria 

Work Centre 

PF1, WP1 

1005-014

C1 

Missing Task Lists Descriptions 

Task List as per Relevancy Criteria where there are blank Task ListDescriptions. 

Task List Description 

PF1, WP1 

1005-015

C2 

Task Lists Descriptions with Informal Words 

Task Lists Description 

Task List as per Relevancy Criteria which contain [Informal Words] in the Task List Description 

PF1, WP1 

1005-016

C1 

Task List Plant incorrect. 

Task List as per Relevancy Criteria with Invalid Plant (T001W) 

Plant 

PF1, WP1 

1005-017

C1

Task List Controlling Areas incorrect. 

Task List as per Relevancy Criteria with Invalid Controlling Areas (TKA01) 

Controlling Area 

PF1, WP1 

Informal Words **

Group 1

Group 2

Group 3

Group 4

Group 5

*DNU

Delete

donot

Formerly

Old #

..

Deletion

DONT USE

From

Old[ ]

/

DELISTED

DON'T USE

Incorrect

PLEASE USE

?

Discontinued

Dup Use

Invalid

Pls Use

@

Disposable

DUPLICATE

New

Previously

^

DNU

-DUPLICATE

NOT ACTIVE

Replace

+

Do Not

DUPLICATION

not in use

Replaced

++

Do Not Re

Duplicidad

Not Used

RESERVED

£

Do Not Sell

Duplikat

NOT VALID

Retired

Defective

Do Not Use

Former

Obsolete

ZZDEL


Conversion Process

The high-level process is represented by the diagram below:


Data Privacy and Sensitivity


Extraction

Extract data from a source into . There are 2 possibilities:

  1. The data exists. connects to the source and loads the data into . There are 3 methods:
    1. Perform full data extraction from relevant tables in the source system(s).
    2. Perform extraction through the application layer.
    3. Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
  2. The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet

Req #Requirement DescriptionTeam Responsible

1

Extract data from source system based on relevancy rule

SyWay Data Team

2

Google Sheet report pre-populated with PF2 and WP2 information to be generated based on relevancy criteria.

SyWay Data Team


Selection Screen

Selection Ref ScreenParameter NameSelection TypeRequirementValue to be entered/set





















Data Collection Template (DCT)

Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.

Task List DCT Rules

Field NameField DescriptionRule












Extraction Dependencies

Item #Step DescriptionTeam Responsible

1

Ensure Syniti has the necessary connection and access to legacy servers 


Data

2

Ensure that the necessary cleansing activities in legacy sources are complete 

Data / Business 

3

Ensure that create, change and deletion of master data is freeze in legacy Production system 

Legacy IT 


Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:

  1. Perform value mapping and data transformation rules.
    1. Legacy values are mapped to the to-be values (this could include a default value)
    2. Values are transformed according to the rules defined in
  2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Item #Step DescriptionTeam Responsible

1

Obtain DCT Sign-off from Business

SyWay A2D Data Team

2

<Add steps from Syniti Migrate here>

SyWay A2D Data Team

3

Review and Validate Error and Preload Reports

SyWay A2D Data Team

4

Generate Load Files

SyWay A2D Data Team


Transformation Rules

Rule #Source systemSource TableSource FieldSource DescriptionTarget SystemTarget TableTarget FieldTarget DescriptionTransformation Logic









































Transformation Mapping

Mapping Table NameMapping Table Description

IFLOT

Functional Locations

T003O

Order Type & Priority

TQ80

Notification Type

EQUI

Equipment

CRHD

Work Centres

CSKU

Cost Centre

Transformation Dependencies

List the steps that need to occur before transformation can commence
Item #Step DescriptionTeam Responsible

1

Ensure DCT tables completeness

SyWay A2D Data Team

2

Value Mappings are according to the latest design -<List of Value Mappings>

SyWay A2D Data Team


Pre-Load Validation

Project Team

Completeness

TaskAction

Verify Record Count

SyWay A2D Data Team to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets.

Verify Data Integrity

SyWay A2D Data Team to verify that the total number of Operations per Work Oder header extracted from legacy systems and DCTs (if any) should be equal to the total number of operations identified in the Preload and Load Sheets


Accuracy

TaskAction

Conversion Accuracy

SyWay A2D Data Team to verify that all fields below meet pass the checks:

  1. Mandatory Fields
  2. Field and Value Mapping Correctness
  3. Null Checks
  4. Text Length Checks

Review Error Reports

Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data.


Business

Completeness

TaskAction

Verify Record Count

Business Data Owner/s to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets.


Accuracy

TaskAction

Conversion Accuracy

Business Data Owner/s to verify that all fields below meet pass the checks:

  1. Mandatory Fields
  2. Field and Value Mapping Correctness
  3. Null Checks
  4. Text Length Checks


Load

The load process includes:

  1. Execute the automated data load into target system using load tool or product the load file if the load must be done manually
  2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation

Load Run Sheet

Item #Step DescriptionTeam Responsible

1

Syniti will provide load file

Syniti











Load Phase and Dependencies

Configuration

Item #Configuration Item
1Planning Plants
2Maintenance Plants
3Number Ranges for Task List Groups
4Task List Planner Groups
5System Condition
6Purchasing Group and Purchasing Organization
7Material Group

Conversion Objects

Object #Preceding Object Conversion Approach

1003

Functional location

1002

Equipment

1016

Maintenance plan and item

1017

Maintenance Strategies & Packages


Construction Types/ Assemblies

 

Documents/DIR

2019

Material Master

 

Vendors

 

Service Masters

 

Cost Element

Error Handling

Error TypeError DescriptionAction Taken










Post-Load Validation

Project Team

Completeness

TaskAction

Verify Count

SyWay A2D Data Team to verify the record count created in target S/4 HANA by accessing post load reports in dspMigrate or standard reports from S/4 HANA.

Verify Logs

Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.).


Accuracy

TaskAction

Conversion Accuracy

SyWay A2D Data Team to verify that the Work order data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA.


Business

Completeness

TaskAction

Verify Count

Download Post Load Reports from dspMigrate and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file.


Accuracy

TaskAction

Conversion Accuracy

Verify that the EAM Work order data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA.


Key Assumptions

  • Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
  • Task List is in scope based on data design and any exception requested by business.
  • All data cleansing and preparation has been completed.


See also

Change log

Version Published Changed By Comment
CURRENT (v. 3) Apr 30, 2026 03:07 MAHAJAN-ext, iesha
v. 815 Apr 14, 2026 13:52 JOSHI-ext, Aditya
v. 814 Apr 13, 2026 15:16 JOSHI-ext, Aditya
v. 813 Apr 13, 2026 08:54 JOSHI-ext, Aditya
v. 812 Apr 10, 2026 06:03 JOSHI-ext, Aditya
v. 811 Apr 10, 2026 05:19 JOSHI-ext, Aditya
v. 810 Apr 07, 2026 13:06 ERGUIZA-ext, Pinky Love
v. 809 Apr 07, 2026 10:15 ERGUIZA-ext, Pinky Love CR0438: Update in Relevancy Criteria JEST Inactive Flag
v. 808 Apr 07, 2026 10:12 ERGUIZA-ext, Pinky Love
v. 807 Apr 02, 2026 13:41 ERGUIZA-ext, Pinky Love

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