| Status | Revision in Progress |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach to create Materials - Basic Data View in S/4 HANA.
Conversion Scope
The scope of this document covers the approach for converting active Materials - Basic Data View from Legacy Source Systems into S/4HANA following the Materials Master Data Design Standard.
From the current system landscape, Material data exists separately in the legacy systems (PF2 and WP2), with potential discrepancies in both organizations. Harmonization and validation are required to ensure accurate and consolidated data in S/4HANA. While PF2 and WP2 serve as source systems, extensive mapping and transformation logic will be necessary to produce properly formatted load templates in line with the target design.
The data from legacy system may include:
- Uncleansed data or duplicated records
The data from legacy system excludes:
- All materials flagged for deletion
- Any blocked or obsolete materials
- Any inactive materials that are out of scope
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
| PF2,WP2 | The Material Master Records will be extracted/collected via DCT. An initial extract of the relevant data will be provided in Google Sheet format to assist business in decision making on including any relevant data from Source Systems. Any additional data that need to be created to support the new design may be added in the DCT. A data review and standardization will be done across all Info Records in the DCT. | 500,000 | S4H | 500,000 |
Additional Information
Multi-language Requirement
Material Master will have a default description available in English.
Multi language is supported for Materials. Login via a different language will show the description displayed in the logon language if the language key is maintained.
Document Management
Not Applicable
Legal Requirement
Not Applicable
Special Requirements
Target Design
The technical design of the target for this conversion approach.
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
|---|---|---|---|---|---|---|
| S_MARA | MATNR | Material Number | Automatic | Mandatory | ||
| S_MARA | MTART | Material Type | Configured | Mandatory | ||
| S_MARA | MATKL | Material Group | Configured | Mandatory | ||
| S_MARA | MBRSH | Industry Sector | Configured | Mandatory | ||
| S_MARA | MAKTX | Description | Text | 40 | Mandatory | |
| S_MARA | SPRAS | Language Key | Configured | Mandatory | ||
| S_MARA | MEINS | Base Unit of Measure (ISO Format) | Configured | Mandatory | ||
| S_MARA | AENNR | Change Number | Text | 80 | Optional | |
| S_MARA | REVLV | Revision Level | Text | 80 | Optional | |
| S_MARA | EAN11 | GTIN | Text | 18 | Optional | |
| S_MARA | NUMTP | GTIN Category | Text | 80 | Optional | |
| S_MARA | SPART | Division | Configured | Mandatory | ||
| S_MARA | BISMT | Old Material Number | Text | 40 | Mandatory | |
| S_MARA | PRDHA | Product Hierarchy | Configured | TBD | ||
| S_MARA | BRAND_ID | Brand | Text | 80 | TBD | |
| S_MARA | XCHPF | Batch Management Required Ind. | Text | 1 | TBD | |
| S_MARA | MLGUT | Has Empties | Text | 1 | TBD | |
| S_MARA | DATAB | Valid From | Date | TBD | ||
| S_MARA | LIQDT | Deletion Date | Date | TBD | ||
| S_MARA | KUNNR | Competitor | Text | 80 | Not required | |
| S_MARA | NORMT | Industry Standard Description | Text | 18 | Optional | |
| S_MARA | GROES | Size/Dimensions | Text | 32 | Optional | |
| S_MARA | LABOR | Laboratory / Design Office | Text | 80 | Optional | |
| S_MARA | INHAL | Net Contents | Number | 13 | Not required | |
| S_MARA | INHME | Net Contents Unit (ISO Format) | Text | 80 | Not required | |
| S_MARA | INHBR | Gross Contents | Number | 13 | Not required | |
| S_MARA | VPREH | Comparison Price Unit | Number | 5 | Not required | |
| S_MARA | EXTWG | External Product Group | Text | 80 | Optional | |
| S_MARA | MTPOS_MARA | General Item Category Group | Text | 80 | TBD | |
| S_MARA | BEGRU | Authorization Group | Text | 4 | Not required | |
| S_MARA | MSTAE | Cross-Plant Product Status | Text | 80 | Optional | |
| S_MARA | MSTDE | Valid-From Date | Date | TBD | ||
| S_MARA | SERLV | Level of Explicitness for Serial Number | Text | 80 | TBD | |
| S_MARA | QMPUR | Quality Manag. in Procurement Is Active | Text | 1 | TBD | |
| S_MARA | ANIMAL_ORIGIN | Animal Origin | Text | 1 | Not required | |
| S_MARA | ANP | ANP Code | Text | 80 | TBD | |
| S_MARA | BRGEW | Gross Weight | Number | 13 | Optional | |
| S_MARA | NTGEW | Net Weight | Number | 13 | Optional | |
| S_MARA | GEWEI | Unit of Weight (ISO Format) | Text | 80 | Optional | |
| S_MARA | LAENG | Length | Number | 13 | Optional | |
| S_MARA | BREIT | Width | Number | 13 | Optional | |
| S_MARA | HOEHE | Height | Number | 13 | Optional | |
| S_MARA | MEABM | Unit for Length/Width/Height(ISO Format) | Text | 80 | Optional | |
| S_MARA | VOLUM | Volume | Number | 13 | Optional | |
| S_MARA | VOLEH | Volume Unit | Text | 80 | Optional | |
| S_MARA | CAPAUSE | Capacity Usage | Number | 15 | TBD | |
| S_MARA | CHML_CMPLNC_RLVNCE_IND | Compliance Relevant | Text | 80 | TBD | |
| S_MARA | KZKFG | Product Is Configurable | Text | 1 | TBD | |
| S_MARA | BSTME | Order Unit of Measure (ISO Format) | Text | 80 | Mandatory | |
| S_MARA | EKWSL | Purchasing Value Key | Text | 80 | Mandatory | |
| S_MARA | VABME | State of Variable Purchase Order Unit | Text | 80 | Optional | |
| S_MARA | BMATN | Internal Product Number | Text | 80 | TBD | |
| S_MARA | MFRPN | Manufacturer Part Number | Text | 40 | Optional | |
| S_MARA | MFRNR | Manufacturer Number | Text | 80 | Optional | |
| S_MARA | MPROF | Manufacturer Part Profile | Text | 80 | Optional | |
| S_MARA | TRAGR | Transportation Group | Text | 80 | TBD | |
| S_MARA | MSTAV | Cross-Distribution Chain Product Status | Text | 80 | TBD | |
| S_MARA | MSTDV | Valid From Date for Status | Date | TBD | ||
| S_MARA | PMATA | Pricing Reference Product | Text | 80 | TBD | |
| S_MARA | SPROF | Pricing Profile for Variants | Text | 80 | TBD | |
| S_MARA | ALLOW_PMAT_IGNO | Variant Price Allowed | Text | 1 | TBD | |
| S_MARA | SOM_CYCLE | Billing Cycle | Text | 80 | TBD | |
| S_MARA | SOM_CYCLE_RULE | Billing Cycle Determination Rule | Text | 80 | TBD | |
| S_MARA | SOM_TC_SCHEMA | Assignment Schema | Text | 80 | TBD | |
| S_MARA | BBTYP | Assortment List Type | Text | 80 | TBD | |
| S_MARA | SERVV | Service Agreement | Text | 80 | TBD | |
| S_MARA | MAGRV | Product Group: Packaging Materials | Text | 80 | TBD | |
| S_MARA | VHIART | Packaging Product Type | Text | 80 | TBD | |
| S_MARA | ERGEW | Allowed Packaging Weight | Number | 13 | TBD | |
| S_MARA | ERGEI | Unit of Allowed Packaging Weight | Text | 80 | TBD | |
| S_MARA | GEWTO | Excess Weight Tolerance for HU | Number | 3 | TBD | |
| S_MARA | ERVOL | Allowed Packaging Volume | Number | 13 | TBD | |
| S_MARA | ERVOE | Unit of Allowed Packaging Volume | Text | 80 | TBD | |
| S_MARA | KZGVH | Packaging Product Is Closed Packaging | Text | 1 | TBD | |
| S_MARA | VOLTO | Excess Volume Tolerance for HU | Number | 3 | TBD | |
| S_MARA | IPRKZ | Period Indicator for Shelf Life | Text | 80 | TBD | |
| S_MARA | RAUBE | Storage Conditions | Text | 80 | TBD | |
| S_MARA | TEMPB | Temperature Conditions Indicator | Text | 80 | TBD | |
| S_MARA | BEHVO | Container Requirements | Text | 80 | TBD | |
| S_MARA | STOFF | Hazardous Product Number | Text | 40 | TBD | |
| S_MARA | ETIAR | Label Type | Text | 80 | TBD | |
| S_MARA | ETIFO | Label Form | Text | 80 | TBD | |
| S_MARA | WESCH | Number of Goods Receipt/Issue Slips | Number | 13 | TBD | |
| S_MARA | XGCHP | Indicator: Approved Batch Rec. Required | Text | 1 | TBD | |
| S_MARA | MHDHB | Total Shelf Life | Number | 4 | TBD | |
| S_MARA | MHDRZ | Minimum Remaining Shelf Life | Number | 4 | TBD | |
| S_MARA | SLED_BBD | Indi. for the Shelf Life Expiration Date | Text | 80 | TBD | |
| S_MARA | MHDLP | Storage Percentage | Number | 3 | TBD | |
| S_MARA | RDMHD | Rounding Rule for Calculation of SLED | Text | 80 | TBD | |
| S_MARA | HNDLCODE | Handling Indicator | Text | 80 | TBD | |
| S_MARA | WHMATGR | Warehouse Product Group | Text | 80 | TBD | |
| S_MARA | WHSTC | Warehouse Storage Condition | Text | 80 | TBD | |
| S_MARA | HUTYP_DFLT | Standard Handling Unit Type | Text | 80 | TBD | |
| S_MARA | SERIAL | Serial Number Profile | Text | 80 | TBD | |
| S_MARA | PILFERABLE | Pilferable | Text | 1 | TBD | |
| S_MARA | HAZMAT | Relevant for Hazardous Substances | Text | 1 | TBD | |
| S_MARA | QQTIME | Quarantine Period | Number | 3 | TBD | |
| S_MARA | QQTIMEUOM | Time Unit for Quarantine Period | Text | 80 | TBD | |
| S_MARA | QGRP | Quality Inspection Group | Text | 80 | TBD | |
| S_MARA | HUTYP | Handling Unit Type | Text | 80 | TBD | |
| S_MARA | MAXC | Maximum Capacity | Number | 15 | TBD | |
| S_MARA | MAXC_TOL | Overcapacity Tolerance | Number | 3 | TBD | |
| S_MARA | TARE_VAR | Variable Tare Weight | Text | 1 | TBD | |
| S_MARA | MAXL | Max. Pack. Length | Number | 15 | TBD | |
| S_MARA | MAXDIM_UOM | UoM for Max. Pack. Length (ISO Format) | Text | 80 | TBD | |
| S_MARA | MAXB | Max. Pack. Width | Number | 15 | TBD | |
| S_MARA | MAXH | Max. Pack. Height | Number | 15 | TBD | |
| S_MARA | RBNRM | Catalog Profile | Text | 80 | TBD | |
| S_MARA | SSTUF | Assortment Grade | Text | 80 | TBD | |
| S_MARA | LSTVZ | Listing Procedure | Text | 80 | TBD | |
| S_MARA | LDVZL | Listing Period Start Date | Date | TBD | ||
| S_MARA | LDBZL | Listing Period End Date | Date | TBD | ||
| S_MARA | LSTFL | Listing Procedure | Text | 80 | TBD | |
| S_MARA | LDVFL | Listing Period Start Date | Date | TBD | ||
| S_MARA | LDBFL | Listing Period End Date | Date | TBD | ||
| S_MARA | VDVZL | Sales Period Start Date | Date | TBD | ||
| S_MARA | VDBZL | Sales Period End Date | Date | TBD | ||
| S_MARA | VDVFL | Sales Period Start Date | Date | TBD | ||
| S_MARA | VDBFL | Sales Period End Date | Date | TBD | ||
| S_MARA | WAUSM | Delivery Unit of Measure (ISO Format) | Text | 80 | TBD | |
| S_MARA | WVRKM | Sales Unit of Measure (ISO Format) | Text | 80 | TBD | |
| S_MARA | WMAAB | ABC Indicator | Text | 80 | TBD | |
| S_MARA | WBKLA | Valuation Class | Text | 80 | Mandatory | |
| S_MARA | WHERL | Country/Region of Origin | Text | 80 | Optional | |
| S_MARA | WHERR | Region of Origin | Text | 80 | Optional | |
| S_MARA | EKGRP | Purchasing Group | Text | 80 | Mandatory | |
| S_MARA | BWSCL | Source of Supply | Text | 80 | Not required | |
| S_MARA | TAKLV | Tax Classification | Text | 80 | Mandatory | |
| S_MARA | WLADG | Loading Group | Text | 80 | TBD | |
| S_MARA | WBWSP | Valuation Margin | Number | 6 | Not required | |
| S_MARA | PSTATQ | Indicator: Quality | Text | 1 | Automatic | |
| S_MARA | PSTATV | Indicator: Sales | Text | 1 | Automatic | |
| S_MARA | PSTATL | Indicator: Storage | Text | 1 | Automatic | |
| S_MARA | PSTATE | Indicator: Purchasing | Text | 1 | Automatic |
Data Cleansing
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
2019-001 | C1 | English description missing | All materials require English description by default | ||
2019-002 | C1 | Material Types remapping | All materials to be mapped to S4 list | ||
2019-003 | C1 | Material Groups remapping | All materials to be mapped to S4 list | ||
2019-004 | C1 | UoM alignment | All materials to reflect S4 list | ||
2019-005 | C1 | Procurement Type | Confirm correct Procurement Type against Material Type | ||
2019-006 | C1 | Check Gross and Net Weights | Check for missing weights and that Gross Weight >= Net | ||
2019-007 | C1 | Check for missing Product Hierarchy | For FERT/HAWA - mandatory field | ||
2019-008 | C1 | Duplicate materials excluded | Refer to document | ||
2119-009 | C1 | Country of Origin | Required for all procured materials |
Conversion Process
The high-level process is represented by the diagram below:
Data Privacy and Sensitivity
Extraction
Extract data from a source into . There are 2 possibilities:
- The data exists. connects to the source and loads the data into . There are 3 methods:
- Perform full data extraction from relevant tables in the source system(s).
- Perform extraction through the application layer.
- Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
- The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
1 | Extract data from source system based on relevancy rule | SyWay Data Team |
2 | Google Sheet report pre-populated with PF2 and WP2 information to be generated based on relevancy criteria. | SyWay Data Team |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for Materials - Basic Data View data with exception of some fields which require transformation as mentioned in the transformation rule.Materials - Basic Data View DCT Rules
| Field Name | Field Description | Rule |
|---|---|---|
Extraction Dependencies
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Data cleansing of legacy Material data must be completed. | Business |
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Obtain DCT Sign-off from Business | SyWay S2P Data Team |
2 | <Add steps from Syniti Migrate here> | SyWay S2P Data Team |
3 | Review and Validate Error and Preload Reports | SyWay S2P Data Team |
4 | Generate Load Files | SyWay S2P Data Team |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
| 1 | PF2/WG2 | S_MARA | MATNR | Material Number | S/4HANA | S_MARA | MATNR | Material Number | Generate new Material number in Target System and maintain mapping in reference table |
| 2 | PF2/WG2 | S_MARA | MTART | Material Type | S/4HANA | S_MARA | MTART | Material Type | Map from source to target using Material Type mapping table |
| 3 | PF2/WG2 | S_MARA | MATKL | Material Group | S/4HANA | S_MARA | MATKL | Material Group | Map from source to target using Material Group mapping table |
| 4 | PF2/WG2 | S_MARA | MBRSH | Industry Sector | S/4HANA | S_MARA | MBRSH | Industry Sector | Copy from source to target system |
| 5 | PF2/WG2 | S_MARA | MAKTX | Description | S/4HANA | S_MARA | MAKTX | Description | Copy from source to target system |
| 6 | PF2/WG2 | S_MARA | SPRAS | Language Key | S/4HANA | S_MARA | SPRAS | Language Key | Copy from source to target system |
| 7 | PF2/WG2 | S_MARA | MEINS | Base Unit of Measure (ISO Format) | S/4HANA | S_MARA | MEINS | Base Unit of Measure (ISO Format) | Map from source to target in adherence to Data Standard |
| 8 | PF2/WG2 | S_MARA | SPART | Division | S/4HANA | S_MARA | SPART | Division | Copy from source to target system |
| 9 | PF2/WG2 | S_MARA | BISMT | Old Product Number | S/4HANA | S_MARA | BISMT | Old Product Number | Copy in Material number from source system |
| 10 | PF2/WG2 | S_MARA | BSTME | Order Unit of Measure (ISO Format) | S/4HANA | S_MARA | BSTME | Order Unit of Measure (ISO Format) | Map from source to target in adherence to Data Standard |
| 11 | PF2/WG2 | S_MARA | EKWSL | Purchasing Value Key | S/4HANA | S_MARA | EKWSL | Purchasing Value Key | Map from source to target using Purchasing Value mapping table |
| 12 | PF2/WG2 | S_MARA | WBKLA | Valuation Class | S/4HANA | S_MARA | WBKLA | Valuation Class | Map from source to target using Valuation Class mapping table |
| 13 | PF2/WG2 | S_MARA | EKGRP | Purchasing Group | S/4HANA | S_MARA | EKGRP | Purchasing Group | Map from source to target using Purchasing Group mapping table |
| 14 | PF2/WG2 | S_MARA | TAKLV | Tax Classification | S/4HANA | S_MARA | TAKLV | Tax Classification | Copy from source to target system |
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
Material Type | Mapping of legacy Material Types to target system value |
Material Group | Mapping of legacy Material Groups to target system value |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure DCT tables completeness | SyWay S2P Data Team |
2 | Value Mappings are according to the latest design - <List of Value Mappings> | SyWay S2P Data Team |
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Business
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
Load Phase and Dependencies
Configuration
| Item # | Configuration Item |
|---|---|
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
| list the exact title of the conversion object of only the immediate predecessor – this will then confirm the DDD (Data Dependency Diagram) | |
Error Handling
| Error Type | Error Description | Action Taken |
|---|---|---|
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Business
Completeness
| Task | Action |
|---|---|
Accuracy
| Task | Action |
|---|---|
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- is in scope based on data design and any exception requested by business.
See also
Change log
Workflow history
| Title | Last Updated By | Updated | Status | |
|---|---|---|---|---|
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