1. Objective and Scope

1.1. Objective of this Operation

Reconcile the balances of tax accounts with the corresponding assessments and payments. Clear (offset or adjust) outstanding items to eliminate discrepancies and ensure the integrity of the accounting records.

1.2. Scope

Brazilian companies identified by the codes 6409 and 6416. 

2. Definitions

See Finance Glossary:

• F-03
• FBL3N

3. Tasks description

Ensure the accuracy of tax accounting account balances, guaranteeing that they correctly reflect the assessed obligations and payments made; identify discrepancies between accounting records and tax liabilities and, when necessary, document and correct inconsistencies through accounting entries.

3.1. Responsibility:

The responsibility for reconciling accounts related to taxes typically falls under the fiscal or tax department.

3.2. Periodicity: 

The account reconciliation process should be performed monthly as part of good accounting practices and internal control requirements. This procedure ensures that the account balances are accurate and consistent with supporting documents, such as bank statements and internal reports.

3.3. Process:

.Access the SAP transaction: FBL3N

Selection screen:
• G/L Account: enter the general ledger account number.
• Company Code: select the desired company.
• Period: set the date range for the entries.
• Item Type: Open items
• Layout: Choose a personal or collective layout according to your needs.: 

The account analysis must be carried out consistently with the process to which each account belongs. This procedure should follow legal criteria, which must be fully understood by each responsible analyst. After completing the analysis, it is possible to proceed with the account clearing, aiming to eliminate as many entries as possible, keeping only the documents related to the next period and those pending that require specific handling.

Access the SAP transaction: F-03.

Selection screen:

• G/L Account: enter the general ledger account number.
  • Company Code: select the desired company.
  • Clearing data: Choose a date
  • Period: Current period
  •Currency: BRL

Enter or choose a selection.

Check balances and clear.

End of document.