| Status | Approved |
|---|---|
| Owner | |
| Stakeholders |
Purpose
The purpose of this document is to define the conversion approach to create Notification in S/4 HANA.
Legacy Plant Maintenance Notification is using a diverse range of formats across the different systems. There are instances where the same Notification is duplicated within and across sources, with informal words. This results in data inconsistency. As per SyWay design, EAM Notification will be standardized.
Conversion Scope
The scope of this document covers the approach for converting active Notification from Legacy Source Systems into S/4HANA.
In standard SAP functionality whenever an asset or its component is identified as having suffered a fault or malfunction, a maintenance notification is created to report the event and to request maintenance. The appropriate technical object (i.e. functional location or equipment) that represents the asset is referenced on that notification along with the suspected symptom and other information (e.g. priority, short / long description, date, reported by, breakdown indicator, etc.)
In general terms, a notification can be utilised in the following situations:
- Corrective Maintenance work identification - non-breakdown maintenance requests, in-service breakdowns, extra malfunctions uncovered during routine maintenance
- Activity reports during routine maintenance and inspections
- Work order execution and completion - recording of technical data such as failure/cause codes)
- Condition-based / predictive maintenance - creation of notifications when asset reaches an exceptional technical condition (e.g. measurements exceed or fall below a certain tolerance)
Besides capturing maintenance requests and providing a means to track outstanding faults/defects and their current rectification, notifications are also used to capture malfunction and failure data which is crucial for long-term asset reliability analysis.
The data from legacy system includes:
Cleansing relevancy:
- Open Notifications older than 6 months (based on Creation Date) with no Work Order assigned
APM specific relevancy:
- Open Notifications - Outstanding; In Process (Historical for Selected Equipment Type)
- Historical Data for Completed/Closed Notifications for Active Functional Locations and Equipment with Item Codes for the past 3 years, limited to specific technical object types (list to be confirmed).
The data from legacy system excludes:
- Open Notifications older than 3 months (based on Creation Date) with no Work Order assigned
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
PF2, WP2 | An initial extract will be provided to business to evaluate. Additional data/records may be required and these will be constructed via DCT. Enrichment of in-scope data may be required and will be added via transformation rules (business/technical). | 110,000 | S/4HANA | 110,000 |
Additional Information
Multi-language Requirement
Notification does not have multi language support. Notification text will be migrated using EN logon.
Document Management
Long text and DIR are not covered in this document as they are defined as another data object.
Legal Requirement
Not Applicable
Special Requirements
Not Applicable
Target Design
EAM Notification Data strictly adheres to the Master Data Standard. The complete information of the key fields that hold the Class information follows the Master Data Standard document that is located here <include hyperlink>.
The technical design of the target for this conversion approach.
| Table | Field | Data Element | Field Description | Data Type | Length | Requirement |
|---|---|---|---|---|---|---|
| QMEL | QMNUM | Notification Number | CHAR | 12 | System generated | |
| QMEL | QMART | Notification Type | CHAR | 2 | ||
| QMFE | ILART | Maintenance Activity Type | CHAR | 3 | ||
| QMEL | SHN_EQUIPMENT | Equipment Number | CHAR | 18 | ||
| QMEL | SHN_FUNCT_LOC | Functional Location | CHAR | 30 | ||
| QMIH | BAUTL | Assembly | CHAR | 40 | ||
| QMEL | SERIALNR | Serial Number | CHAR | 18 | ||
| QMEL | MATNR | Material Number | CHAR | 40 | ||
| QMEL | QMTXT | Short Text | CHAR | 40 | ||
| STXH | LONG_TEXT | Long Text for Header | Text | unrestricted | ||
| QMEL | PRIOK | Priority | CHAR | 1 | ||
| QMEL | STRMN | Required Start Date | Date | |||
| QMEL | STRUR | Required Start Time | Time | |||
| QMEL | LTRMN | Required End Date | Date | |||
| QMEL | LTRUR | Required End Time | Time | |||
| QMEL | LACD_DATE | Final Due Date | Date | |||
| QMEL | QMGRP | Code Group - Coding | CHAR | 8 | ||
| QMEL | QMCOD | Coding | CHAR | 4 | ||
| QMIH | AUSWK | Effect on Operation | Text | 1 | ||
| QMEL | DETECTIONCODEGROUP | Detection Method Group | CHAR | 8 | ||
| QMEL | DETECTIONCODE | Detection Method | CHAR | 4 | ||
| QMEL | ARBPLWERK | Plant Associated with Main Work Center | CHAR | 4 | ||
| QMEL | ARBPL | Work Center for Maintenance | 8 | |||
| QMIH | IWERK | Maintenance Planning Plant | CHAR | 4 | ||
| QMIH | INGRP | Planner Group | CHAR | 3 | ||
| QMIH | MSAUS | Breakdown Indicator | CHAR | 1 | ||
| QMIH | AUSVN | Start of Malfunction (Date) | Date | |||
QMIH | AUZTV | Start of Malfunction (Time) | Time | |||
| QMEL | QMNAM | Name of Person Reporting Notification | CHAR | 12 | ||
QMIH | AUSBS | End of Malfunction (Date) | Date | |||
QMIH | AUZTB | End of Malfunction (Time) | Time | |||
| QMFE | WERKS | Maintenance Plant | CHAR | 4 | ||
| QMIH | LOC_DESC | Asset Location | CHAR | 50 |
Data Cleansing
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
9004-001 | C1 | Invalid or Inactive Equipment or Functional Location linked to Notification | Notification as per Relevancy Criteria assigned with an Equipment / Functional which does not belong below: | Equipment, Functional Location | PF2, WP1 |
9004-002 | C1 | Invalid or Inactive Business Partner (Customer) linked to Notification | Notification as per Relevancy Criteria assigned with a Business Partner (Customer) does not belong below: | Business Partner (Customer) | PF2, WP1 |
9004-003 | C1 | Invalid or Inactive Catalog Code Groups & Code linked to Notification | Notification as per Relevancy Criteria assigned with a Catalog Code Groups & Code does not belong below: | Catalog Code Groups & Code | PF2, WP1 |
9004-004 | C1 | Invalid or Inactive Characteristics linked to Notification | Notification as per Relevancy Criteria assigned with a Characteristic does not belong below: | Characteristic | PF2, WP1 |
9004-005 | C1 | Invalid or Inactive Class linked to Notification | Notification as per Relevancy Criteria assigned with a Class does not belong below: | Class | PF2, WP1 |
9004-006 | C1 | Invalid or Inactive Document Info Record linked to Notification | Notification as per Relevancy Criteria assigned with a Document Info Record does not belong below: | Document Info Record | PF2, WP1 |
9004-007 | C1 | Invalid or Inactive Maintenance Item linked to Notification | Notification as per Relevancy Criteria assigned with a Maintenance Plan and Item does not belong below: | Maintenance Item | PF2, WP1 |
9004-008 | C1 | Invalid or Inactive Revision linked to Notification | Notification as per Relevancy Criteria assigned with a Revision does not belong below: | Revision | PF2, WP1 |
9004-009 | C1 | Invalid or Inactive Work Centre linked to Notification | Notification as per Relevancy Criteria assigned with a Work Centre does not belong below: | Work Centre | PF2, WP1 |
9004-010 | C2 | Open Notifications older than 6 months with No Work Order Assigned | Open Notifications older than 6 months with No Work Order Assigned* Status ORAS = Work Order Assigned | Notification Creation Date | PF2, WP1 |
9004-011 | C1 | Notification Company Code incorrect | Notificationas per Relevancy Criteria with Invalid Company Code (T001) | Company Code, Company Code | PF2, WP1 |
9004-012 | C1 | Invalid or no Planner Group linked to Notification | Notification as per Relevancy Criteria with no Planner Group Assigned or Invalid Planner Group (T024I) | Planner Group | PF2, WP1 |
9004-013 | C1 | Notification Location incorrect. | Notification as per Relevancy Criteria with Invalid Location (T499S) | Location | PF2, WP1 |
9004-014 | C2 | Notification Planning Plant and Maintenance Plant are not the same. | Notification as per Relevancy Criteria with Planning Plant <> Maintenance Plant | Maintenance Plant, Planning Plant | PF2, WP1 |
Informal Words **
Group 1 | Group 2 | Group 3 | Group 4 | Group 5 |
|---|---|---|---|---|
*DNU | Delete | donot | Formerly | Old # |
.. | Deletion | DONT USE | From | Old[ ] |
/ | DELISTED | DON'T USE | Incorrect | PLEASE USE |
? | Discontinued | Dup Use | Invalid | Pls Use |
@ | Disposable | DUPLICATE | New | Previously |
^ | DNU | -DUPLICATE | NOT ACTIVE | Replace |
+ | Do Not | DUPLICATION | not in use | Replaced |
++ | Do Not Re | Duplicidad | Not Used | RESERVED |
£ | Do Not Sell | Duplikat | NOT VALID | Retired |
Defective | Do Not Use | Former | Obsolete | ZZDEL |
Conversion Process
The high-level process is represented by the diagram below:
For sites that are not on SAP-PF2 and WP2 systems, collection will be done manually in the data collection template.
The high-level process for DCT is represented by the diagram below:
Data Privacy and Sensitivity
Extraction
Extract data from a source into . There are 2 possibilities:
- The data exists. connects to the source and loads the data into . There are 3 methods:
- Perform full data extraction from relevant tables in the source system(s).
- Perform extraction through the application layer.
- Only if cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
- The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
| 1 | Extract data from source system based on relevancy rule | SyWay Data Team |
Selection Screen
| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
| Not Applicable |
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for Notification data with exception of some fields which require transformation as mentioned in the transformation rule.
Notification DCT Rules
| Field Name | Field Description | Rule |
|---|---|---|
zLegacyQMNUM | Legacy Notification Number | Conditional: Legacy Class Number if comes from PF2 or WP2 Legacy Notification Number: For reference only |
zLegacyQMTXT | Legacy Short Text | Conditional: Legacy Class Number if comes from PF2 or WP2 Legacy Short Text: For reference only |
QMNUM | Notification Number | Mandatory. Ensure no duplicate. |
QMART | Notification Type | Values must exist in TQ80 |
QMTXT | Short Text | Mandatory.
|
ARTPR | Priority Type | Values must exist in T356A |
PRIOK | Priority | Values must exist in T356 |
ERNAM | Name of Person who Created the Object | |
ERDAT | Date on which the record was created | |
AENAM | Name of person who changed object | |
AEDAT | Date of Last Change | |
MZEIT | Time of Notification | |
QMDAT | Date of Notification | |
QMNAM | Name of Person Reporting Notification | |
STRMN | Required start date | |
STRUR | Required Start Time | |
LTRMN | Required End Date | |
LTRUR | Requested End Time | |
WAERS | Currency Key | Values must exist in TCURC |
AUFNR | Order Number | Values must exist in AUFK |
VERID | Production Version | Values must exist in MKAL |
RM_MATNR | Material number of the production version | Values must exist in MKAL |
RM_WERKS | Plant of Production Version | Values must exist in MKAL |
SA_AUFNR | Run schedule header number | Values must exist in SAFK |
MATNR | Material Number | Values must exist in MARA |
REVLV | Revision level | |
MATKL | Material Group | Values must exist in T023 |
PRDHA | Product hierarchy | Values must exist in T179 |
KZKRI | Indicator: Critical part | |
KZDKZ | Documentation required indicator | |
KUNUM | Account Number of Customer | Values must exist in KNA1 |
FEKNZ | Error Records Exist | |
MAKNZ | Task Records Exist | |
OBJNR | Object Number for Status Management | Values must exist in ONR00 |
QMDAB | Date for Notification Completion | |
QMZAB | Completion Time of Notification | |
RBNR | Catalog Profile | Values must exist in T352B |
RBNRI | Origin of Notifications Catalog Profile | |
INDTX | Object Long Text Available | |
KZMLA | Primary language indicator for text segment | |
HERKZ | Origin of Notification | |
BEZDT | Notification Reference Date | |
BEZUR | Notification Reference Time | |
LIFNUM | Supplier Account Number | Values must exist in LFA1 |
BUNAME | Author of a Q/PM Notification | |
VBELN | Sales Order Number | Values must exist in VBAK |
BSTNK | Customer Reference | |
BSTDK | Customer Reference Date | |
SPART | Division | Values must exist in TSPA |
VKORG | Sales Organization | Values must exist in TVKO |
VTWEG | Distribution Channel | Values must exist in TVTW |
ADRNR | Addresses: Address Number | |
AEZEIT | Time of Change | |
ERZEIT | Time at Which Record Was Added | |
MAWERK | Plant for Material | Values must exist in T001W |
QMKAT | Catalog Type - Coding | Values must exist in TQ15 |
QMGRP | Code Group - Coding | Values must exist in QPGR |
QMCOD | Coding | |
AUSWIRK | Key for a Scenario | Values must exist in TQ81 |
TEILEV | Usage of Parts | Values must exist in TQ81V |
PRUEFLOS | Inspection Lot Number | Values must exist in QALS |
CHARG | Batch Number | Values must exist in MCH1 |
LGORTCHARG | Storage Location of Batch | Values must exist in T001L |
LICHN | Supplier Batch Number | |
HERSTELLER | Number of Manufacturer | Values must exist in LFA1 |
EMATNR | Material number corresponding to manufacturer part number | Values must exist in MARA |
EKORG | Purchasing organization | Values must exist in T024E |
BKGRP | Purchasing Group | Values must exist in T024 |
LGORTVORG | Storage Location for Inspection Lot Stock | Values must exist in T001L |
FERTAUFNR | Order Number (Production Order) | Values must exist in AUFK |
FERTAUFPL | Plan Number for Operations in Order (Production Order) | |
EBELN | Purchasing Document Number | Values must exist in EKKO |
EBELP | Item Number of Purchasing Document | Values must exist in EKPO |
MJAHR | Material Document Year | |
MBLNR | Number of Material Document | |
MBLPO | Item in Material Document | |
LS_KDAUF | Sales Order Number | Values must exist in VBAK |
LS_KDPOS | Item number of the SD document | Values must exist in VBAP |
LS_VBELN | Delivery | Values must exist in LIKP |
LS_POSNR | Delivery Item | Values must exist in LIPS |
CROBJTY | Object types of the CIM resource | |
ARBPL | Object ID of the Work Center | Values must exist in CRID |
ARBPLWERK | Plant for Work Center | Values must exist in T001W |
FEART | Report Type for Defects Recording | Values must exist in TQ86 |
PNLKN | Current Node Number from Order Counter | |
MGEIG | Defective Quantity (Internal) | |
MGFRD | Defective Quantity (External) | |
MGEIN | Unit of Measure | Values must exist in T006 |
BZMNG | General Reference Quantity | |
RKMNG | Complaint Quantity | |
RGMNG | Return Delivery Quantity | |
RKDAT | Date of Return Delivery | |
COAUFNR | Order Number (QM Order) | Values must exist in AUFK |
QWRNUM | Reference Notification Number | Values must exist in QMEL |
REFNUM | External Reference Number | |
KDMAT | Material Number Used by Customer | |
IDNLF | Material Number Used by Supplier | |
SERIALNR | Serial Number | |
KZLOESCH | Delete Data Record | |
CVP_XBLCK | Business Purpose Completed Flag | |
PRODDAT | Production Date | |
DEVICEID | Additional Device Data | |
VKBUR | Sales office | Values must exist in TVKBZ |
VKGRP | Sales group | Values must exist in TVBVK |
AUTKZ | Data Record Created with Function 'Create with Copy Model' | |
BEDID | ID of the Capacity Requirements Record | |
BEDZL | Internal counter | |
PROFIL_TYP | Object Type | |
PROFIL_ID | Object ID | |
HANDLE | Globally unique identifier (linked to time segment, etc) | |
TSEGFL | Time segment exists | |
TSEGTP | Template | Values must exist in TTSEGTPLH |
TZONSO | Time Zone for Notification | Values must exist in TTZZ |
TZONID | Origin of Time Zone in Notification | |
FUNKTION | Keys for Function in Action Box | |
PSP_NR | WBS Element | |
ESTIMATED_COSTS | Estimated Costs for a Claim | |
CLAIMED_COSTS | Costs Claimed | |
RESULT_COSTS | Costs Accepted | |
CHANCE | Chance of Completing a Claim | |
OPPONENT | Partner Type | |
KALNR | Cost Estimate Number for Cost Est. w/o Qty Structure | |
KALVAR | Costing Variant for Postprocessing with Unit Costing | |
OBJNR_REAL | Object Number of Real CO Account Assignment | Values must exist in ONR00 |
OBJNR_STAT | Auxiliary account assignment 1 | Values must exist in ONR00 |
DUMMY_QMEL_INCL_EEW_PS | Dummy function in length 1 | |
PHASE | Notification Processing Phase | |
CHANGEDDATETIME | UTC Time Stamp in Short Form (YYYYMMDDhhmmss) | |
.INCLU--AP | ||
.INCLU--AP | ||
LOGSYSTEM | Logical System | |
.INCLU--AP | ||
SHN_OBJTY | Object types of the CIM resource | |
SHN_OBJID | Object ID of the resource | |
SHN_FUNCT_LOC | Functional Location | |
SHN_EQUIPMENT | Equipment Number | |
SHN_ORIGIN | Origin or Use of Shift Note or Report | |
.INCLU--AP | ||
UII | Unique Item Identifier |
Extraction Dependencies
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure that create, change and deletion of master data is freeze in legacy Production system | Legacy IT |
2 | Relevancy Criteria for Catalog Profile | SyWay A2D Data Team |
3 | Relevancy Criteria for Catalog Code Groups & Codes | SyWay A2D Data Team |
4 | Relevancy Criteria for Characteristics | SyWay A2D Data Team |
5 | Relevancy Criteria for Class | SyWay A2D Data Team |
6 | Relevancy Criteria for Construction Type | SyWay A2D Data Team |
7 | Relevancy Criteria for Document Info Record | SyWay A2D Data Team |
8 | Relevancy Criteria for Equipment | SyWay A2D Data Team |
9 | Relevancy Criteria for Functional Location | SyWay A2D Data Team |
10 | Relevancy Criteria for Maintenance Plan and Item | SyWay A2D Data Team |
11 | Relevancy Criteria for Revision | SyWay A2D Data Team |
12 | Relevancy Criteria for Task List | SyWay A2D Data Team |
13 | Relevancy Criteria for Work Centre | SyWay A2D Data Team |
| 14 | Relevancy Criteria for Cost Centre | SyWay A2D Data Team |
| 15 | Relevancy Criteria for Employee Master | SyWay A2D Data Team |
| 16 | Relevancy Criteria for Work Breakdown Structure | SyWay A2D Data Team |
| 17 | Relevancy Criteria for Material Master | SyWay A2D Data Team |
| 18 | Relevancy Criteria for Business Partner (Customer) | SyWay A2D Data Team |
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti Migrate
to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in Syniti Migrate
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure all mapping tables are up to date. | Syniti |
2 | In dspMigrate, select the wave –R3 S4/HANA – Plant Maintenance | Syniti |
3 | Go to Process Area Launch and Process the Object – Work Order | Syniti |
4 | Review and Validate Error and Preload Reports | Syniti |
5 | Execute the transformation to prepare the target tables | Syniti |
6 | Validate data from pre-load and invalid reports by region | Business/Data owner |
7 | Generate export(load) file (If load tool is not dspIntergrate) | SyWay A2D Data Team |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
| 1 | PF2, WP2 | QMEL | QMNUM | Notification Number | S/4 HANA | QMEL | QMNUM | Notification Number | Notification will be created based on internal number. The load file will be blank but after loading, this number is retrieved for XREF generation. |
2 | PF2, WP2 | QMEL | AUFNR | Order Number | S/4 HANA | QMEL | AUFNR | Order Number | Based on the design for load program, Notification creation is separate from the Work Order. To be updated. Blank for Standalone Notification |
| 3 | PF2, WP2 | QMEL | QMART | Notification Type | S/4 HANA | QMEL | QMART | Notification Type | If Notification is assigned to Work Order: Order PM01: Notification Type M1 if Breakdown Indicator is blank, Notification Type M2 if Breakdown Indicator is assigned Order PM02: M3 If Notification is not assigned to Work Order: Notification Type M1 if Breakdown Indicator is blank Notification Type M2 if Breakdown Indicator is assigned Only if notification does not exist for PM01 Work Order, default to: M1 |
| 4 | PF2, WP2 | QMEL | QMTXT | Short Text | S/4 HANA | QMEL | QMTXT | Short Text | Direct Mapping. Only if notification does not exist for PM01 Work Order, default to: Work Order Description |
| 5 | PF2, WP2 | QMEL | EQUNR | Equipment Number | S/4 HANA | QMEL | EQUNR | Equipment Number | Value Mapping: [Mapping Name] If not blank, Transform based on mapping table for Equipment. |
| 6 | PF2, WP2 | QMEL | TPLNR | Functional Location | S/4 HANA | IFLO | -TPLNR | Functional Location Label | Value Mapping: [Mapping Name] If not blank, Transform based on mapping table for Functional Location Transform to blank if Equipment is not blank (Rationale – the FL will be defaulted from EQ during loading) |
| 7 | PF2, WP2 | QMIH | INGRP | Planner Group | S/4 HANA | VIQM | L- INGRP | Planner Group | Value Mapping: [Mapping Name] Transform based on mapping table Planner Group. |
| 8 | PF2, WP2 | QMFE | IWERK | Maintenance Planning Plant | S/4 HANA | VIQM | L- WERK | Maintenance Planning Plant | Follow Planning Plant from reference technical object. |
| 9 | PF2, WP2 | QMFE | ARBPL | Object ID for Work Centre | S/4 HANA | Object ID for Work Centre | This field is derived based on the ARBPL Object ID for the Work Centre. Perform the steps: Transform based on mapping table for Work Centre. Only map Main Work Centre. If blank or cannot be mapped, and if linked to Work Order, then use Work Order value. If not linked to Work Order, then derive the Main Work Centre from the first 4 character of the mapped work center. If error, then default to technical object Work Centre. Error if cannot be mapped. | ||
| 10 | PF2, WP2 | CRHD | ARBPL | Work Centre | S/4 HANA | CRHD | ARBPL | Work Centre | Value Mapping: [Mapping Name] |
| 11 | PF2, WP2 | CRHD | WERKS | Work Centre plant | S/4 HANA | CRHD | WERKS | Work Centre plant | Value Mapping: [Mapping Name] |
| 12 | PF2, WP2 | QMEL | QMDAT | Notification Date | S/4 HANA | QMEL | QMDAT | Notification Date | Direct Mapping. Only if notification does not exist for PM01 Work Order, default to: Work Order Basic Start Date |
| 13 | PF2, WP2 | QMEL | MZEIT | Notification Time | S/4 HANA | QMEL | MZEIT | Notification Time | Direct Mapping. Only if notification does not exist for PM01 Work Order, default to:00:00:00 |
| 14 | PF2, WP2 | QMEL | ERNAM | Reported By | S/4 HANA | QMEL | ERNAM | Reported By | Direct Mapping. Only if notification does not exist for PM01 Work Order, default to: Migration User ID (Name) |
| 15 | PF2, WP2 | QMEL | STRMN | Required Start Date | S/4 HANA | QMEL | STRMN | Required Start Date | If STRMN is blank, and if linked to Work Order, then use Work Order value for both start and end date If End Date is earlier than Start Date, then default both Start and End Date from Work Order. If Start Date is before 2 years prior to go live date, then default both Start and End Date from Work Order. |
| 16 | PF2, WP2 | QMEL | LTRMN | Required End Date | S/4 HANA | QMEL | LTRMN | Required End Date | If LTRMN is blank, and if linked to Work Order, then use Work Order value for both start and end date If End Date is earlier than Start Date, then default both Start and End Date from Work Order> If End Date is before 2 years prior to go live date, then default both Start and End Date from Work Order. If LTRMN is blank and not linked to Work Order, copy Start Date into End Date. Validation Rule: End Date cannot be earlier than start date |
| 17 | PF2, WP2 | QMEL | PRIOK | Priority | S/4 HANA | QMEL | PRIOK | Priority | Value Mapping: [Mapping Name] Only if notification does not exist for PM01 Work Order, default to: Low |
| 18 | PF2, WP2 | QMEL | QMGRP | Code Group | S/4 HANA | QMEL | QMGRP | Code Group | For Notification Type - M1: Default to: PMOTH00 M2: Default to: PMBRD00 M3: Default to: PMOTH00 |
| 19 | PF2, WP2 | QMEL | QMCOD | Coding | S/4 HANA | QMEL | QMCOD | Coding | For Notification Type - M1: Default to: 0009 M2: Default to: 0099 M3: Default to: 0099 |
| 20 | PF2, WP2 | QMEL | RBNR | Catalog Profile | S/4 HANA | QMEL | RBNR | Catalog Profile | Catalogue Profile to be derived from the Functional Location |
| 21 | PF2, WP2 | N/A | N/A | Issue Permit | Issue Permit | Transform – if Notification is assigned to Work Order, then “X”. | |||
| 22 | PF2, WP2 | QMIH | ILART | Maintenance Activity Type | S/4 HANA | QMIH | ILART | Maintenance Activity Type | Follow Work Order ILART. If Work Order ILART is blank, default to COR. |
| 23 | PF2, WP2 | QMIH | REVNR | Revision | S/4 HANA | QMIH | REVNR | Revision | Do not transform – just display the legacy revision |
| 24 | PF2, WP2 | QMIH | MSAUS | Breakdown Indicator | S/4 HANA | Breakdown Indicator | Direct Mapping. | ||
| 25 | PF2, WP2 | QMIH | AUSVN | Malfunct. Start Date | S/4 HANA | Malfunct. Start Date | Direct Mapping. | ||
| 26 | PF2, WP2 | QMIH | AUZTV | Malfunct. Start Time | S/4 HANA | Malfunct. Start Time | Direct Mapping. | ||
| 27 | PF2, WP2 | QMIH | AUSBS | Malfunct. End Date | S/4 HANA | Malfunct. End Date | Direct Mapping. | ||
| 28 | PF2, WP2 | QMIH | AUZTB | Malfunct. End Time | S/4 HANA | Malfunct. End Time | Direct Mapping. | ||
| 29 | PF2, WP2 | QMIH | AUSZT | Breakdown Duration | S/4 HANA | Breakdown Duration | Direct Mapping. | ||
| 30 | PF2, WP2 | QMIH | MAUEH | Breakdown Unit | S/4 HANA | Breakdown Unit | Direct Mapping. |
Transformation Mapping
| Mapping Table Name | Mapping Table Description |
|---|---|
xtAUFK | Cross Reference table for Work Order |
Planner Group | Mapping table for Planner Group |
Revision | Cross Reference table for Revision |
Work Centre | Cross Reference table for Work Centre |
Equipment | Cross Reference table for Equipment |
Functional Location | Cross Reference table for Functional Location |
WBS Element | Cross Reference table for WBS Element |
Cost Centre | Cross Reference table for Cost Centre |
Profit Centre | Cross Reference table for Profit Centre |
Vendor | Cross Reference table for Vendor |
xtMARA | Cross Reference table for Material |
Assembly | Cross Reference table for Assembly |
Outline Agreement | Cross Reference table for Outline Agreement |
G/L Account | Cross Reference table for G/L Account |
Info Record | Cross Reference table for Purchase Info Record |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Ensure DCT tables completeness | SyWay A2D Data Team |
| 2 | All XREF tables specified in the mapping table section should be available. | SyWay A2D Data Team |
| 3 | AUFK - Work Order tables must be loaded | SyWay A2D Data Team |
| 4 | MKAL - Production Versions of Material table must be loaded | SyWay A2D Data Team |
| 5 | SAFK - CIM Resource - Entities details table must be loaded | SyWay A2D Data Team |
| 6 | MARA - General Material Data details table must be loaded | SyWay A2D Data Team |
| 7 | KNA1 - General Data in Customer Master details must be loaded | SyWay A2D Data Team |
| 8 | ONR00 - General Object Number details must be loaded | SyWay A2D Data Team |
| 9 | LFA1 - Vendor Master (General Section) details must be loaded | SyWay A2D Data Team |
| 10 | VBAK - Sales Document: Header Data details | SyWay A2D Data Team |
| 11 | QPGR - Inspection catalog code groups details | SyWay A2D Data Team |
| 12 | QALS - Inspection lot record details | SyWay A2D Data Team |
| 13 | EKKO - Purchasing Document Header details | SyWay A2D Data Team |
| 14 | EKPO - Purchasing Document Item details | SyWay A2D Data Team |
| 15 | VBAP - Sales Document: Item Data details | SyWay A2D Data Team |
| 16 | LIKP - SD Document: Delivery Header Data details | SyWay A2D Data Team |
| 17 | LIPS - SD document: Delivery: Item data details | SyWay A2D Data Team |
| 18 | CRID - CIM Resource - Entities details | SyWay A2D Data Team |
Pre-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Record Count | SyWay A2D Data Team to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets. |
Verify Data Integrity | SyWay A2D Data Team to verify that the total number of Operations per Work Oder header extracted from legacy systems and DCTs (if any) should be equal to the total number of operations identified in the Preload and Load Sheets |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay A2D Data Team to verify that all fields below meet pass the checks:
|
Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data. |
Business
Completeness
| Task | Action |
|---|---|
Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Business Data Owner/s to verify that all fields below meet pass the checks:
|
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
1 | Syniti will provide load file | Syniti |
Load Phase and Dependencies
Configuration
| Item # | Configuration Item |
|---|---|
| 1 | TQ80 - Notification Types |
| 2 | MCH1 - Batches (if Batch Management Cross-Plant) |
| 3 | T001L - Storage Locations details |
| 4 | T001W - Plants/Branches details |
| 5 | T006 - Units of Measurement details |
| 6 | T023 - Material Groups details |
| 7 | T024 - Purchasing Groups details |
| 8 | T024E - Purchasing Organizations details |
| 9 | T179 - Materials: Product Hierarchies details |
| 10 | T352B - Technical report details |
| 11 | T356 - Priorities details |
| 12 | T356A - Priority type table details |
| 13 | TCURC - Currency Codes details |
| 14 | TQ15 - Inspection catalog type index details |
| 15 | TQ81 - Notification Scenario details |
| 16 | TQ81V - Usage of parts details |
| 17 | TQ86 - Report category for defects recording details |
| 18 | TSPA - Organizational Unit: Sales Divisions details |
| 19 | TTSEGTPLH - Time Segment Template Header details |
| 20 | TTZZ - Time zones details |
| 21 | TVBVK - Organizational Unit: Sales Groups per Sales Office details |
| 22 | TVKBZ - Org.Unit: Sales Office: Assignment to Organizational Unit details |
| 23 | TVKO - Organizational Unit: Sales Organizations details |
| 24 | TVTW - Organizational Unit: Distribution Channels details |
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
9003 | Revision |
1030 | Work Centre |
1002 | Equipment |
1003 | Functional Location |
1026/1027 | WBS Element |
1074 | Cost Centre |
1073 | Profit Centre |
3018 | Vendor |
2019 | Material |
1010 | Assembly |
Outline Agreement | |
1094 | Purchase Info Records (Including Pricing Conditions) |
1067 | GL Account |
1078 | Cost Element |
Error Handling
| Error Type | Error Description | Action Taken |
|---|---|---|
Invalid Data | Invalid data (Based on master data) | Check whether the master data is available in the system |
Invalid Data | Invalid data (Based on non master data) | Review and analyses the errors. Take necessary action to correct the data if possible. |
Configuration | Invalid Notification Type | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Batch | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Storage Locations | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Plant | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Units of Measurement | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Material Groups | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Purchasing Groups | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Purchasing Organizations | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Materials: Product Hierarchies | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Technical report | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Priorities | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Priority type table | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid- Currency Codes details | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Inspection catalog type index | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Notification Scenario | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Usage of parts | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Report category for defects recording | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Organizational Unit: Sales Divisions | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Time Segment Template Header | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Time zones | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Organizational Unit: Sales Groups per Sales Office | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Organizational Unit | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Organizational Unit: Sales Organizations | Engage Functional team to expedite and fix the error in the system |
| Configuration | Invalid Organizational Unit: Distribution Channels | Engage Functional team to expedite and fix the error in the system |
Post-Load Validation
Project Team
Completeness
| Task | Action |
|---|---|
Verify Count | SyWay A2D Data Team to verify the record count created in target S/4 HANA by accessing post load reports in dspMigrate or standard reports from S/4 HANA. |
Verify Logs | Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.). |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay A2D Data Team to verify that the Notification data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Business
Completeness
| Task | Action |
|---|---|
Verify Count | Download Post Load Reports from dspMigrate and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Verify that the Notification data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Key Assumptions
- Notification is in scope based on data design and any exception requested by business.
- Data cleansing has met the required percentage threshold for the specified mock cycle and all preparation activities have been completed.
See also
Change log
Workflow history
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