High- Level Specification
| Parameter | Value |
|---|---|
| Application System (Source) | SAP PRS (ECC) |
| Application System ( Target) | SAP Ariba Sourcing |
| Business Process Reference |
Functional Overview
Supplier Master Data consists of general information stored in SAP that is used in SAP Ariba Sourcing solutions to construct Sourcing Projects and Sourcing Event. The SAP Ariba Sourcing Solutions provide the integration events for standard data imports from the SAP ERP System.
When you import large amounts of Master Data from your SAP System, ensure that you run the master data import task in the background. You can import Master Data by running integrations events manually from SAP Ariba Administrator.
For this implementation, Syensqo will integrate Master Data from SAP ERP System to the SAP Ariba Sourcing solutions 745255310 realm through SAP Ariba Cloud Integration Gateway (CIG) using Direct Connectivity.
This document describes SAP ERP System outbound interface for sending Supplier Master Data from SAP ERP System to SAP Ariba Sourcing System and will be exported via SAP Integration Suite, Managed Gateway for Spend Management and SAP Business Network (formerly known as Cloud Integration Gateway).
Scope and Objectives
CIG Add-On installed on SAP ERP has an embedded ARBCIG_MASTERDATA_EXPORT_PROGRAM which is used to extract Supplier data from SAP standard Supplier tables.
Below is the required Supplier Data for Ariba Guided Sourcing that need to be interfaced.
- SupplierConsolidated.csv
- SupplierConsolidated_Delete.csv
Process Flow Diagram
Step | Description | Comment |
|---|---|---|
The execution of the extraction program is triggered as per the defined schedule in SAP PF1 (every 8 hours). | ||
When triggered, the program extracts the Supplier data according to the filtering criteria and functionality defined. Based on pre-defined development and data build requirements, additional data is transformed and included in the csv file. SupplierConsolidated.csv or SupplierConsolidated_Delete.csv is automatically created and zipped and stored in a defined sap temporary directory. | ||
The zipped Supplier CSV files embedded on the SOAP message is pushed to the CIG endpoint | ||
CIG then pushes the CSV file/s for upload to Ariba Sourcing |
Assumptions
- SAP ERP is able to extract the Supplier master data utilizing the extraction program embedded on CIG Add-on
- SAP ERP version is supported by CIG:
- SAP ERP 6.0
- SAP ERP 6.0 EhP2
- SAP ERP 6.0 EhP3
- SAP ERP 6.0 EhP4
- SAP ERP 6.0 EhP5
- SAP ERP 6.0 EhP6
- SAP ERP 6.0 EhP7
Dependencies
- CIG Add-On installation and configuration in SAP ERP where Supplier data will be extracted
- CIG has been enabled on Ariba realm.
- CIG Certificate has been applied
- No dependency for Cloud Connector, as Cloud Connector is required for transactional data interfaces.
Security, Integrity and Controls
he following are the Security and Authorization considerations for this interface:
- Define a Web Services Security certificate and/or the shared secret key to use to secure the End Point connection.
- Access to interface parameters in SAP Ariba Sourcing are being addressed by Ariba standard security controls. Only authorized person with Ariba administrator’s role can access/ change interface parameters.
- Web service security configuration allows secure communications protocol provides a means for applying security to Web services.
Configuration Requirements
This section provides the configurations & settings required in SAP ERP / S4HANA and SAP Ariba to import Master Data in the SAP Ariba Procurement solution:
- Configure SAP Ariba Procurement Solutions for Synchronizing Master Data (SAP Ariba)
- Maintain Parameters for SAP Ariba Procurement Solutions (SAP ERP)
- Maintain Filters for SAP Ariba Procurement Solutions (SAP ERP)
- Import Master Data from SAP ERP System to SAP Ariba Sourcing Solution
IN SAP ERP:
- Navigate to Integration with Other SAP Components > Ariba Cloud Integration Gateway > Master Data Integration > General Settings > Maintain Parameters using the transaction code SPRO.
- Expand Maintain Parameters section & click on IMG-Activity for Procurement – The Parameters – Ariba Procurement Master Data screen appears.
- Maintain the applicable parameters
Filter using the following conditions:
Equality and inclusion: where Option is EQ & Sign is I.
Ranges and exclusion: where Option is BT & Sign is E.
Patterns and comparisons: where Option is CP & Sign is I or E.
Click Save
Special Requirements
When a bidder has to be converted into a supplier, the process is described as under:
- The supplier will have to be created in SAP ERP as a Business Partner
- The mapping for Bidder and Supplier ERP ID will have to maintained in ARBCIG_SYSTIDMAP table
Design Rationale
API Use
Data Structure
The following fields will be used to provide the required data structure of the interface:
| Parent | Field | Description | Mandatory (Y/N) | Data Type |
|---|---|---|---|---|
Calculation and Validation
| Parent | Field | Rule Type | Rule Instruction |
|---|---|---|---|
Processing Logic
- A scheduled job (every 8 hours) runs in SAP PF1 to trigger ARBCIG_MASTERDATA_EXPORT_PROGRAM for Supplier data extraction
- The CSV filenames should be followed as shown below. section.
- SupplierConsolidated.csv
- SupplierConsolidated_Delete.csv
- The CSV filenames should be followed as shown below. section.
- The Supplier CSV files will be zipped and embedded on the SOAP message and pushed to CIG endpoint. The zip filename can be anything but the recommendation is to have a date stamp (ImportBatchData_08012025.zip). See the sample files in the Appendix section.
- CIG endpoint URL (as stated below) following the standard SOAP message structure
- CIG endpoint URL for Master Data (EU Data Center):
Test instance: https://testacig.ariba.com/cxf/receiveERPMD
Production instance: https://acig.ariba.com/cxf/receiveERPMD - Basic Authorization - setup with CIG PUser and password
- Parameters:
- CIG endpoint URL for Master Data (EU Data Center):
| realm | 7452310-SS-T | Sourcing realm ID in Supplemental site, a different realm ID would be used for Sourcing realm Test and Production sites |
| event | Import External System Master Data | Constant Task or Event Name that triggers the Masterdata load in Ariba Sourcing realm |
| operation | Load | Incremental load, SupplierConsolidated.csv contains new and Updated supplier data while SupplierConsolidated_Delete.csv contains blocked or deleted supplier data |
| systemId | <M23CLNT100> | This is the same ERP System ID - ECC or S4HANA setup in CIG and in Administratrion > Master Data Manager > External System Configuration |
| Solution | Sourcing | |
| contentType | application.zip | |
| filename | <ImportBatchData zip filename embedded on the soap message> | |
| Content | Enccoded Base64 format of the attached zipped file |
- Below is the example payload request. Note that the value for the realm parameter will change based on the Ariba realm where the master data will be interfaced to.
Add / Update supplier sample:
Deactivated supplier sample:
Delta or Full Load Requirements
Interface Alert & Monitoring
The following should be monitored:
- Interface is active (both inbound, process and outbound component)
- Failures on inbound, processing and outbound side need to be handled (restart, if still failure; skip and communicate)
- Messages are processed in reasonable time (XX elapse time)
Language Requirements
Not Applicable
User Interface Requirements
Not Applicable
Volumetrics
Performance Consideration
The maximum file size for a CSV or ZIP that is imported via the Ariba Administration area is 40MB, this applies to all Ariba solutions.
Error Handling
- Configure email notification alerts on the SAP Ariba application system to receive notification when an error occurs. This enables the administrator to log in to the SAP Ariba application to check the details of the errors.
- Directly log in to the SAP Ariba application, go to Administration or Core Administration > Integration Manager > CIG (Managed Gateway for Spend&Network) >
Visit the SAP Integration Suite, managed gateway for spend management and SAP Business Network (Europe Data Center) and check the details of the error. - Directly log in to the SAP Ariba application, go to Administration or Core Administration > Integration Manager or Site Manager > Import (Import Master Data Batch Pull) and check the details of the errors.
- To correct the error, the administrator must ensure that the data inconsistency is resolved in the Syniti system and then must rerun the tasks for the Master Data again from the source system.
Testing
How to Test
Test Conditions and Expected Results
| ID | Condition | Expected Results |
|---|---|---|
| New Supplier is added in SAP ECC | Supplier Data will be loaded and reflected in Ariba Sourcing and Buying (Common Supplier Data) | |
| Supplier is updated in SAP ECC | Supplier updates will be loaded and reflected in Ariba Sourcing and Buying (Common Supplier Data) | |
| Supplier is marked for deletion in SAP ECC | Supplier will reflect as Deactivated in Ariba Sourcing and Buying (Common Supplier Data) |
Test Considerations/Dependencies
Test data need to be available in SAP ECC for extraction.
Other Information
The complete list of filters with usage is available in SAP Ariba Cloud Integration Gateway Configuration Guide under Working with Master Data > Importing Master Data for SAP Ariba Solutions section.
Development Details
Package
| Package Name | Parent Package |
|---|---|
Other Development Objects
| Object Type | Object Name | Purpose/High Level Logic | Design Rationale Reference |
|---|---|---|---|